In each country where you do business, you must analyze how the taxes on your transactions impact your company. Each country has at least one, and often more than one, system of taxation. Some forms of taxation apply to most or all transactions, while others are specific to certain transactions or certain companies only. For example, a sales taxation system addresses the rules and regulations surrounding tax on sales transactions. A value added tax (VAT) taxation system addresses the tax on the value addition in manufacturing and/or an applicable point in the supply chain.
Many countries have more than one system of taxation: Canada, Argentina, Brazil, India, and the United States all have multiple taxes. Some European countries also impose environmental taxes in addition to VAT. Within a country, two different taxes can administer different treatments regarding applicable transactions, tax recovery, tax rates, and many other factors.
Companies that have global operations need to comply with the local laws and regulations of each country in which they operate, specifically local tax laws. From the point of view of an application environment, this means more than simply being able to update or add tax rates. This must include the ability to charge, collect, account for, and pay existing taxes and any new tax that is introduced in a country, as well as support the local tax audit requirements.
Tax authorities that levy or administer taxes define both the regulations that govern the applicability of taxes to transactions, and the administrative obligations that parties subject to these taxes have. The list below indicates the details of what a tax authority specifies for each tax:
The regulations governing the parties that are subject to the tax:
Registered parties - The conditions that require a party to register for the tax, and the rights and obligations of a registered party.
Exempt parties - The conditions that exempt a party from registering, and the regulations that apply to the transactions of an exempt party.
The regulations that identify the types of transactions that come under the purview of the tax:
Place - The geographical areas where the tax applies.
Products - The types of products that are within the scope of the tax, including:
The differences in the treatment between physical goods and services.
The categories of products, and the special treatment of any such category.
Parties - The parties within the scope of the tax, and the differences in the treatment of any such party.
Transactions - Special transaction considerations:
The special treatment, if any, for specific transactions that are within the scope of the tax.
The types of transactions that are out of scope for the tax.
The regulations governing the transactions that are within the scope of a tax:
The regulations defining whether or not a transaction falls within the geographical scope of the tax. Such regulations help decide the place of supply.
The regulations, if any, that exclude transactions for other reasons which fall within the geographical scope of the tax. Such regulations help decide the applicability.
The regulations that decide the taxable nature of a transaction for the purpose of the tax. Such regulations help decide the tax status.
The regulations that indicate the rate of taxation, or tax rate.
The regulations that indicate the basis of taxation, or taxable basis.
The regulations that indicate how the tax amount is determined on a transaction. Such regulations help decide how to calculate tax amounts.
The regulations governing the tax amounts generated by transactions:
The payment and recovery of taxes, including:
Whether the tax amount accrues when the transaction takes place.
Whether the tax amount accrues only when there is (and to the extent there is) a subsequent activity, such as a payment.
The reporting of tax activity, including:
Whether the tax amount needs to be reported in full when the transaction takes place.
Whether the tax amount is reported only when there is (and to the extent there is) a subsequent activity, such as a payment.
You need to consider all of these factors, and the specific details of each regulation, when preparing your tax configuration model. Though tax regulations vary greatly both in terms of the level of complexity and the nature of complexity, you can analyze tax requirements in a structured manner to build a tax model in E-Business Tax that will meet your tax determination and tax reporting needs.
E-Business Tax provides you with a single interface for defining and maintaining the taxes that you are subject to in each country where you do business. E-Business Tax defines the term tax as a distinct charge imposed by a tax or legal authority with its own rates and with the requirement to appear separately on invoices and/or in tax reports. In terms of your actual tax configuration, E-Business Tax applies a still narrower definition to the term tax, and introduces the more inclusive term tax regime.
For example, in Argentina there is a tax similar to European VAT called Impuesto al Valor Agregado (IVA). There is another tax called Impuesto al Valor Agregado Adicional, levied on unregistered customers. These two charges are together commonly referred to as IVA. However, in your tax configuration you define these charges as two different taxes under the one tax regime called, for example, IVA-Argentina. This configuration specifies that a company may charge two taxes--IVA and IVA Adicional--but these two charges are levied by the same tax authority and the company receives only one tax registration for both taxes. In the example above, you define the IVA-Argentina tax regime to contain the taxes IVA and IVA Adicional. You can then define the tax registrations that your company, customers, and suppliers have for this tax regime, instead of defining tax registrations for the individual taxes.
Thus, although UK VAT, French TVA, and Argentine IVA are all value added taxes, you define each as a separate tax regime with one or more taxes under each regime for the applicable country.
The incidence of a tax on a specific geographical area is called a tax jurisdiction. A tax jurisdiction is limited by a geographical boundary that encloses a contiguous political or administrative area, most commonly the borders of a country. For example, the countries of UK, France and Argentina serve as the respective tax jurisdictions for their VAT tax regimes and related taxes. Often this contiguous political or administrative area falls within a country, such as a state, province, city or a county tax jurisdiction; examples include US state sales tax and Canadian Provincial Sales Tax (PST). In countries where you define tax jurisdictions at a level lower than the country level , you typically need to define tax registrations for your company or your third parties at the level of tax jurisdictions. You can define a tax registration, for example, either to capture a tax registration number or to specify nexus for a supplier in a particular tax jurisdiction.
For each tax, a tax authority can specify one or more tax rates. In addition, tax authorities usually revise their tax rates periodically. In some cases, rates stay constant for years, while in other cases they change annually or even bimonthly. Along with the change in tax rates, tax authorities typically divide the scope of what is taxed into categories, each of which carries a separate tax rate. Countries in the European Union, for example, specify categories such as Standard, Reduced, and Exempt, while countries with state or provincial sales taxes use categories such as Inter-state and Intra-state. The tax status is used to define and maintain these categories. You define tax statuses under the definition of a tax
For each of the tax statuses that you define, you define one or more tax rates. For each tax rate that you define, you can also specify a tax jurisdiction, in which case the rate is only used if that tax jurisdiction applies to the transaction.
In some tax regimes, a tax that is paid by a registered establishment can claim back all or part of taxes due from the tax authority. In E-Business Tax this is called tax recovery. There are usually many regulations surrounding the details of tax recovery. Typically only a portion of the tax amount paid is recoverable, and tax authorities designate the tax recovery rates that indicate the extent of recovery for a specific tax.
In Canada, two types of recovery possible on Goods and Services Tax (GST). Certain types of establishment can claim both an Input Tax Credit and a Tax Rebate. Both of these types of recovery will have one or more recovery rates applicable under different transaction conditions. E-Business Tax defines these two recovery types as primary and secondary recovery types. For the primary recovery type (and, in rare cases, the secondary recovery type), you can define one or more recovery rate codes with values between 0% to 100%. Like a tax rate code, the recovery rate code can have different rates for different effective periods.
The table below illustrates some of the key tax configuration concepts described above. These examples are for illustration purposes only and are not intended to reflect the actual tax regulations of any particular country.
| Country | Tax Regime | Tax | Tax Jurisdictions | Tax Statuses |
|---|---|---|---|---|
| United States | US Sales Tax | State Sales Tax | California, Nevada, Texas | Standard Sales, Standard Use |
| US Sales Tax | City Sales Tax | San Francisco, San Jose, Los Angeles | Standard Sales, Standard Use | |
| Canada | Canadian Goods and Services Tax | GST | Canada | Standard, Zero-rated, Exempt |
| Canadian Provincial Sales Tax | PST | Saskatchewan, Ontario, British Colombia | Standard, Special-rated, Exempt | |
| Singapore | Singapore Goods and Services Tax | GST | Singapore | Standard, Zero-rated, Exempt |
| India | India Excise and Customs | Excise Duty | India | Standard, Exempt, Reduced |
| India Excise and Customs | Additional Excise Duty | India | Standard, Exempt, Reduced | |
| Brazil | RICMS – Brazil ICMS Rules | ICMS | Sao Paulo, Rio de Janeiro, Campinas | Interstate, Intrastate, Suspended |
| RIPI – Brazil IPI Rules | IPI | Brazil | Taxable, Exempt, Suspended | |
| Portugal | Portuguese VAT | VAT | Portugal, Lisbon, Madeira | Standard, Exempt, Reduced |
After you set up the basic tax configuration for the taxes that your company's legal entities and operating units are subject to, you must decide how to automate the processing of taxes on your transactions.
The tax determination process derives the taxes that apply to a transaction and the tax amounts charged on the transaction by evaluating the factors of the transaction according to the rules that you define. These taxability factors are:
Place - The places involved in the transaction, including the ship from and ship to locations, and the bill from and bill to locations.
Party - The parties of the transaction. This can include:
First party legal entities.
Ship from/ship to parties; bill from/bill to parties.
Tax registrations and registration statuses of each party.
Type or classification of a party.
Product - The products transacted. This can include:
Designation of physical goods or services.
Type or classification of a product.
Process - The kind of transaction that takes place. This can include:
Procure to Pay transactions, such as purchases, prepayments, and requisitions.
Order to Cash transactions, such as sales, credit memos, and debit memos.
Type of sale or purchase: retail goods, manufactured goods, intellectual property, resales.
Use these factors to develop your tax determination process and translate your operational procedures into tax rules.
See: Tax Determination Processing for information about each step in the tax determination process.
Set up tax regimes for the taxes in each country and geographic region where you do business and where a separate tax applies. A tax regime associates a common set of default information, regulations, fiscal classifications, and registrations to one or more taxes with the same tax requirement.
The tax regime provides these functions:
groups similar taxes together.
designates the geography within which taxes apply.
defaults the settings and values you define to each tax in the regime.
contributes to the definition of configuration options and third party service subscriptions.
optionally provides a single registration for all taxes associated with the regime.
defines the use of fiscal classifications.
The common tax regime setup is one tax regime per country per tax type, with the tax requirements administered by a government tax authority for the entire country. There are also cases where tax regimes are defined for standard geographical types or subdivisions of a country, such as a state, province, county, or city. In these cases, you base the tax regime on the Trading Community Architecture (TCA) standard geography. See: Setting Up TCA Geography Hierarchy, Oracle E-Business Tax Implementation Guide for more information.
There are more rare cases where a tax regime is based on disparate parts of a country or more than one country. In these cases, you can create one or more tax zones and set up tax regimes for these tax zones. See: Setting Up Tax Zones for more information.
You can also set up a tax regime as a parent tax regime to group related tax regimes together for reporting purposes.
You must set up a tax regime before you set up the taxes in the tax regime. Some tax regime values default to the taxes that belong to the regime in order to help minimize tax setup. You can update many of these values at the tax level. See: Setting Up Taxes for more information.
Important: Do not set up tax regimes and taxes for use with the Latin Tax Engine. The Latin Tax Engine still makes use of the Latin tax categories, tax codes, and tax groups for tax calculation.
You must associate a tax regime with all of the first party legal entities and operating units that are subject to the tax regulations of the regime. See: Configuration Options in Oracle E-Business Tax for more information.
Use the Tax Regimes page to search and display your tax regimes and their related setup. The Tax Regimes page makes use of the Page Hierarchy Personalization user interface to display the hierarchy of tax configuration setups.
Use the Regime to Rate flow icon to display a table for the setups of a particular tax regime. The Regime to Rate flow table lets you drill down into the details of a tax regime setup, including all taxes, tax statuses, and tax rates. You can update existing records or create new records at any point in the regime hierarchy.
See: Using the Page Hierarchy Personalization Page, Oracle Application Framework Personalization Guide for information about using the Page Hierarchy.
Use the geographic settings in E-Business Tax to define the taxes and tax rates at each geographic level in your countries of operation. E-Business Tax uses the TCA master geography hierarchy to determine the relationships between countries and the territories and geographical regions within a country that belong to them.
For example, the structure for the United States is defined in this way: Country is the parent of State, State is the parent of County, County is the parent of City, and City is the parent of Postal Code. E-Business Tax uses this structure to help determine the taxes and tax rates that apply to each geographic entity within the United States. In this way, a sales transaction that takes place in a city may include taxes at the state, county, and city level.
The complexity of the structure that you need depends upon your countries of operation and the requirements of the tax regimes in those countries. For many tax requirements, the country is the only geographic entity that you will use. Tax regimes with more complex requirements will make use of more levels of a geographic hierarchy. If necessary, ensure that the TCA master geography contains the hierarchy structures that you need for each of your countries of operation.
Note: If you plan to administer any of the following setups, then you must set up a structure in the TCA master geography hierarchy for the applicable country:
Tax jurisdictions within a country to apply separate jurisdiction rates;
Taxes for a country that only apply to a part of the country;
Tax zones comprised of elements within a country.
In E-Business Tax you can set up geographic information at three levels: tax regime, tax, and tax jurisdiction. You can use these levels to define different tax requirements within a geographic hierarchy:
Tax regime. Tax regime level defines a tax that applies to a country or tax zone. For example, the tax regime United States Sales and Use Tax refers to the country United States.
Tax. Tax level defines a tax and the geographic level for the tax, such as a City tax or a County tax.
Tax jurisdiction. Tax jurisdiction level defines a geographic entity and the tax and tax jurisdiction rates, if any, that belong to this entity. For example, a US County Sales Tax jurisdiction for San Francisco county refers to the county San Francisco as a child of the state California as a child of the country United States.
Before you can set up tax regimes, you may need to complete one or more of these tasks:
Set up first party legal entities and operating units.
Set up currencies. (mandatory)
Set up TCA geography hierarchy structures. (mandatory, if required by the country)
Set up party tax profiles. (mandatory for configuration options)
Set up tax zones. (optional)
Set up exchange rate types. (optional)
Set up tax authorities. (optional)
The setup of a new tax regime includes:
Header-level information - Entering header-level information about the tax regime.
Tax-level controls - Setting tax-level controls to enable the options that you want to make available to the taxes in this tax regime. If necessary, you can disable the functionality that you enable here for individual taxes within the tax regime.
Default values - Entering default values for the taxes in this tax regime. You can update the default values at the tax level.
To set up a new tax regime:
Navigate to the Create Tax Regime page.
Enter a unique tax regime code and tax regime name. Use a coding convention that indicates both the country and the kinds of taxes that belong to this regime.
Select the regime level to define the geographic area of the tax treatment. You can only use Group of Countries for parent tax regimes.
If the regime level is:
Country, enter the Country Name.
Group of Countries or Tax Zone, enter the tax geography type and tax geography name associated with the group of countries or the tax zone that you want. The tax geography type and tax geography name correspond to the tax zone type and tax zone respectively.
If applicable, enter parent regime information:
If this tax regime is a parent regime, check the Used to Group Regimes box.
If this tax regime belongs to a parent regime, enter a parent regime code.
Enter the effective period for this regime. The dates you enter default to all related tax setup within the regime.
Note: If you enter an Effective To date, you cannot update this date after you save the record.
Note: Consider your tax planning carefully before entering the tax regime Effective From date. This date must accommodate the oldest transaction that you want to process within this tax regime. After you create the tax regime, you can only update this date with an earlier date.
Set tax-level controls for this tax regime:
Allow Tax Recovery - Lets you set up tax recovery for the taxes in this tax regime.
You must set this option to set up tax recovery definitions at the tax level and to set up tax recovery rates for taxes in this tax regime. See: Setting Up Taxes and Setting Up Tax Recovery Rates for more information.
Allow Override and Entry of Inclusive Tax Lines - Lets you change the setting for tax inclusive handling at the tax level.
You should only set this option if the taxes in this tax regime vary in their treatment of tax inclusive handling. For example, if all taxes in this tax regime are inclusive of tax for all transactions, then do not set this option.
Allow Tax Exemptions - Lets you set up customer tax exemptions for this tax. A tax exemption is a full or partial exclusion from taxes within a given time period.
You must set this option to set up tax exemptions for this tax regime and for taxes in this tax regime. See: Setting Up Tax Exemptions for more information.
Allow Tax Exceptions - Lets you designate special tax rates for specific products as determined by the tax authorities. A tax exception is a condition or combination of conditions that result in a change from the standard values for a particular product.
You must set this option to set up product tax exceptions for taxes in this tax regime. See: Setting Up Tax Exceptions for more information.
Enter a tax currency. The tax currency is the currency required by the tax authority. You use the tax currency to pay the tax authority and to report on all tax transactions.
The tax currency may differ from the ledger currency and transaction currency. The ledger currency is the accounting currency of your ledger. The transaction currency is the currency or currencies used on your transactions.
If necessary, enter the exchange rate type to use to convert the transaction currency to the tax currency.
Enter the tax rounding parameters to use for all taxes in this regime:
Minimum accountable unit is the smallest unit a tax amount can have.
Rounding rule is the method to use to round off taxes to the minimum accountable unit.
Tax precision is a one-digit number that indicates the number of decimal places to which to calculate tax. Enter a precision of 0 to round to a whole currency unit.
For example, to round off a calculated tax amount of 1.466 to 1.47, define a tax precision of 2, a rounding rule of Up or Nearest, and a minimum accountable unit of .01.
If you want to apply different tax rounding parameters to an individual tax, then set the Allow Tax Rounding Override option.
Note: If you plan to use a third party service provider, then you must define tax rounding information that is at least as detailed as the rounding information of the service provider. See:Setting Up Service Subscriptions for more information.
Enter the default tax authority to use on your tax reports, for the submission of tax reports (Reporting) and the submission of tax remittances (Collecting).
Use the Allow Tax Inclusion field to define the nature of tax inclusive handling. Tax inclusive handling defines the relationship, as designated by the tax authority, between the line amount and the tax amount:
Standard Inclusive Handling - The price on the transaction line is inclusive of tax.
Standard Non-Inclusive Handling - The price on the transaction line is exclusive of tax. The tax amount is added to the price.
Special Inclusive Handling - Use this option for special tax handling, such as a taxable base amount based upon the line amount rather than the adjusted line amount, or based on the line amount plus another tax amount. See: Setting Up Tax Formulas for more information.
Note: If you do not set standard inclusive handling for the taxes in this tax regime, you can still set this option for individual parties involved in transactions. See: Party Tax Profiles in Oracle E-Business Tax for more information.
If you set the Allow Tax Recovery option, select the default recovery settlement:
Immediate - Tax recovery is available at invoicing.
Deferred - Tax recovery is available only after the invoice is paid.
Note: If the default recovery settlement is Deferred, then you must set up an interim tax account for the applicable taxes and tax rates to record the tax recoveries or liabilities that accrue prior to payment. See: Setting Up Tax Accounts for more information.
Check the Allow Multiple Jurisdictions box if one or more of the taxes in this tax regime apply to multiple tax jurisdictions. See: Setting Up Tax Jurisdictions for more information.
Check the Allow Tax Rounding Override box to let you update the rounding parameters for individual taxes in this regime.
Check the Use Legal Registration Number box if the tax authority requires that you use the same registration number for this tax for both legal and transaction tax purposes.
When you set up tax registrations, choose one of the available legal entity registration numbers as the transaction tax registration number for taxes in this tax regime. See: Setting Up a Tax Registration for more information.
Check the Allow Cross Regime Compounding box and enter the compounding precedence, if taxes in this regime are involved in any compounding operation with taxes in another regime of the same configuration owner. The compounding precedence indicates the order in which to consider the taxes in each regime.
You must set this option in each of the participating tax regimes if any of these cases apply:
a tax in this regime impacts the taxable base of a tax in another regime.
a tax in another regime impacts the taxable base of a tax in this regime.
a tax in this regime impacts the taxable base of a tax in another regime on the same transaction line.
Note: You must ensure that you set this option correctly for each tax regime. You cannot update this setting after you save the tax regime record.
You must also complete these setup steps for cross-regime compounding:
Define the compounding precedence for the taxes in this regime according to the cross-regime compounding requirements. See: Setting Up Taxes.
Set up a taxable basis tax formula or tax calculation tax formula for each tax involved in the compounding. See: Setting Up Tax Formulas.
Set up a Taxable Basis tax rule or Calculate Tax tax rule for each tax regime and tax, and assign the tax formulas to these rules. See: Tax Determination Processing.
Click Continue to enter configuration options. See: Setting Up Configuration Options for more information.
Note: You must set up the applicable first party legal entities before you can enter configuration options for a tax regime. See: Configuration Options in Oracle E-Business Tax for more information.
Related Topics
Administering Geography Hierarchy, Oracle Trading Community Architecture Administration Guide
Set up details for the taxes of a tax regime. Each separate tax in a tax regime includes records for the statuses, rates, and rules that are used to calculate and report on the tax. E-Business Tax defaults tax information from the tax regime to each tax that you create under a regime. You can modify this information at the tax level according to your needs, as well as add additional defaults and overrides.
You can create a new tax, or create a tax that is based on an existing tax within the regime. When you create a new tax based on an existing tax, the attributes that remain constant for all taxes derived from the source tax are not available for update.
You can only enable a tax for use on transactions after you have completed all of the related setup required. See: Updating a Tax for more information.
Before you can set up taxes, you may need to complete one or more of these tasks:
Set up tax regimes. (mandatory)
Set up ledgers and accounts. (optional)
Set up tax reporting codes. (optional)
Set up recovery type lookup codes. (optional)
Set up tax types. (optional)
To set up a new tax:
Navigate to the Create Tax page.
Enter the tax regime code. E-Business Tax defaults the tax settings from the tax regime.
Enter the configuration owner for this tax. The configuration owner determines the ownership and use of this tax and its associated setup.
Note: You cannot update the configuration owner setting after you create the tax record. All tax statuses, tax rates, and tax recovery rates defined for this tax inherit the same configuration owner. See: Configuration Options in Oracle E-Business Tax for more information.
Unless this tax belongs to a party-specific configuration, use Global Configuration Owner to share this tax with the other parties in your company.
Select the tax source:
Create a new tax - Use this option: (1) to create a tax that becomes the source for other taxes within this regime to share tax jurisdictions and tax registrations; or (2) to create a tax where the registration and jurisdiction information is independently maintained and not shared.
Create from an existing tax - Use this option to create a tax that shares the registration and jurisdiction information from an existing tax within this regime.
In most cases, you should set up the taxes in a tax regime such that they can share the same jurisdiction and registration information.
Note: You cannot update the tax source setting after you save the tax record.
In the Tax field, enter a code for this tax. Use a coding convention in keeping with the tax regime code.
If the tax source is Create from an existing tax, then select an existing tax from the list of values.
Enter a tax name. You can create a unique tax name or use the code that you entered in the Tax field.
Enter a tax type to classify this tax for reporting purposes. E-Business Tax provides these tax types:
Sales - Direct taxes that are collected from the consumer by the supplier and paid to the tax authority.
VAT - Value added or cascading taxes.
Excise - Taxes on the production and manufacture of goods.
Customs Duty - Taxes charged on imported and exported products.
Environmental - Taxes charged as a result of environmental regulations.
You can add tax types according to your reporting needs. See: Setting Up Lookup Codes, Oracle E-Business Tax Implementation Guide.
Enter an effective date range.
Note: If you enter an Effective To date, you cannot update this date after you save the record.
Enter geographic information for this tax. This includes the geography type for the tax, such as City, County, or State, and the parent geography type and parent geography name of the geography type.
For example, if the tax is US County Tax, then the geography type is County, the parent geography type is Country, and the parent geography name is United States.
Enter the geography type for this tax. You can enter a TCA master reference geography type or a tax zone.
If you use a TCA master reference geography type, enter the parent geography type and parent geography name.
If the geography type is Country, enter Country for parent geography type and the tax regime country name for parent geography name.
Enter an override geography type that belongs to the parent geography type, if you plan to set up different rates for this geography within the same tax jurisdiction. See: Setting Up Tax Jurisdictions for more information.
Enter the currency for this tax, and define the way that tax amounts are displayed on transactions and reported to the tax authorities.
If you set the Allow Tax Rounding Override option at the regime level, you can update the rounding parameters for this tax. If you want to let an individual party update the rounding rule for this tax on its transactions, then set the Allow Tax Rounding Override option at the tax level and update the rounding rule in the applicable party tax profile. See: Party Tax Profiles in Oracle E-Business Tax and Rounding Rule Retrieval Process for more information.
See: Setting Up Tax Regimes for information about entering and updating these fields:
| Fields for Tax Amounts and Related Information |
|---|
| Tax Currency |
| Minimum Accountable Unit |
| Rounding Rule |
| Tax Precision |
| Tax Rounding Override |
| Exchange Rate Type |
| Reporting Tax Authority |
| Collecting Tax Authority |
Enter a single-digit compounding precedence to define the order in which this tax is calculated in the compounding process within this regime. Taxes are calculated in ascending order of compounding precedence.
In the Applied Amount Handling field, select the method to use to calculate taxes when a prepayment is applied to an invoice:
Recalculated - E-Business Tax uses the invoice tax rate for both the prepayment and the invoice line amount.
Prorated - E-Business Tax uses the prepayment tax rate for the prepayment amount and the invoice tax rate for the invoice line amount.
See: Prepayment Invoices for more information.
If applicable, set the options for offset taxes:
Check the Set as Offset Tax box if you are creating an offset tax.
Setting this option disables the Controls and Defaults region and clears any values that were entered in this region.
Check the Set for Reporting Purposes Only box if you are not creating an offset tax but you want to calculate reverse charges without creating General Ledger postings. E-Business Tax will save the reverse charge information for reporting to the tax authorities.
If this is an offset tax option, enter a recovery type.
If applicable, set the options for tax inclusive handling:
If you enabled the Allow Override and Entry of Inclusive Tax Lines option at the regime level, then in the Allow Tax Inclusion field define the nature of tax inclusive handling for this tax.
If the tax rates belonging to this tax vary in their treatment of tax inclusive handling, then enable the Allow Override and Entry of Inclusive Tax Lines option for this tax. You can then set tax inclusive handling at the tax rate level.
Note: If you do not set standard inclusive handling for this tax, you can still set this option for individual parties involved in transactions. See: Party Tax Profiles in Oracle E-Business Tax for more information.
Define the manual updates available to users on transaction tax lines. Manual updates do not use tax rules and formulas:
Allow Override for Calculated Tax Lines - Let users override the automatic tax calculation on invoice tax lines.
Allow Entry of Manual Tax Lines - Let users create manual tax lines on invoices.
Check the Allow Duplicate Tax Registration Numbers box to allow multiple parties to use the same tax registration number for this tax.
Leave this box unchecked to enforce unique tax registration numbers across all parties and party sites.
Check the Allow Multiple Jurisdictions box to define tax jurisdictions for this tax in more than one geographic region.
You must set this option in these cases:
different tax rates apply in each region.
different tax authorities administer taxes and require separate tax reporting in each region. See also: Setting Up a Tax Registration.
tax authority requires separate registrations for a party having multiple locations in different regions or multiple registrations for the same location.
Check the Allow Mass Creation of Jurisdictions box to let you mass create tax jurisdictions for this tax.
See: Mass Creating Tax Jurisdictions for more information.
Select the tax accounts creation method.
Select Create Tax Accounts if you intend to create tax accounts for this tax. See: Setting Up Tax Accounts for more information.
If you intend to use the tax accounts of an existing tax at transaction time, enter this tax in the Tax Accounts Source field.
For example, in the United States the county and city taxes may use the same tax accounts as that of the related state tax.
Check the Allow Tax Exceptions box to create special tax rates for specific products for this tax. See: Setting Up Tax Exceptions for more information.
Check the Allow Tax Exemptions box to create tax exemptions for your customers for this tax.
If you enabled tax exemptions for this tax, select the tax exemptions creation method:
Create Tax Exemptions - Create tax exemptions for your customers for this tax. See: Setting Up Tax Exemptions for more information.
Use Tax Exemptions from an existing tax - Use tax exemptions already created for customers for this tax.
If you intend to use the tax exemptions of an existing tax at transaction time, enter this tax in the Tax Exemptions Source field.
For example, county and city taxes may use the tax exemption of the state tax, when the state tax exemption applies to all cities and counties in the state.
If you set the Allow Tax Recovery option for the tax regime associated with this tax, enter tax recovery options:
If applicable, set the option to allow for user override of the calculated tax recovery rate on transaction lines.
If this tax allows for more than one recovery type, use the Primary Recovery and Secondary Recovery fields to enter the corresponding recovery types. The Update Tax page displays the Default Primary Recovery Rate Code and Default Secondary Recovery Rate Code fields, if applicable.
If you plan to use tax rules to determine recovery rates, set the appropriate options. In this case, the recovery rates that you define for each recovery type only apply if the determination rules cannot find a recovery rate. See: Tax Recovery Processing for more information.
Select the default recovery settlement for this tax: Immediate - Tax recovery is available at invoicing; Deferred - Tax recovery is available only after the invoice is paid.
Note: If the default recovery settlement is Deferred, then you must set up an interim tax account for this tax to record the tax recoveries or liabilities that accrue prior to payment. See:Setting Up Tax Accounts for more information.
See also: Setting Up Tax Recovery Rates.
Check the Allow Tax Rate Rules box if you plan to use rules to determine the tax rate for this tax at transaction time. See: Determine Tax Rate for more information.
If you set the tax account creation method as Create Tax Accounts, enter tax account information for this tax. See: Setting Up Tax Accounts for more information.
If you defined a tax reporting type for this tax, enter the applicable tax reporting codes. See: Setting Up Tax Reporting Types for more information.
Set up the tax statuses and rates to use with this tax. See: Setting Up Tax Statuses and Setting Up Tax Rates for more information.
After you have completed all the necessary steps in your tax setup, use the Update Tax page to perform these tasks:
For offset taxes, enter a 100% recoverable rate. See: Setting Up Offset Taxes.
For tax recovery, review/update the default primary recovery rate code and default secondary recovery rate code.
Make each tax available on transactions. When you enable the Make Tax Available for Transactions option, E-Business Tax runs a series of checks to ensure that all of the definitions related to the tax have been defined.
To make a tax available on transactions:
Define either a default place of supply or a tax rule for the rule type Determine Place of Supply.
Define either a default tax registration or a tax rule for the rule type Determine Tax Registration.
Define either a default tax status and default tax rate, or tax rules for the rule types Determine Tax Status and Determine Tax Rate, or the rule type Direct Tax.
Define either a default tax formula or a tax rule for the rule type Determine Taxable Basis.
Define either a default tax formula or a tax rule for the rule type Calculate Tax Amounts.
Define a primary tax recovery rate, if you set the allow recovery option for the tax.
Define at least one tax jurisdiction for the tax.
Define an exchange rate type, if the tax is used in cross-border transactions.
An offset tax calculates and records third party Payables tax liabilities for reverse charges, self-assessments, and, in the United States, Consumer's Use tax. An offset tax record is a matching, duplicate record with negative amounts that reduces or completely offsets the tax liability recorded in the tax transaction.
Use offset taxes when the tax requirement includes creating offset general ledger postings.
You cannot update the recovery rate on an offset tax line. The recovery rate is always 100% in order to create credit entries that match the original tax amounts. When you create an offset tax, you enter a primary recovery type with a recoverable rate of 100% and a 100% recovery rate.
To set up for offset taxes, you must perform these tasks:
Enable offset tax calculations for each applicable transaction event and party.
Set up the offset tax, tax status, and tax rate.
Set up the original tax and assign the offset tax rate code to the original tax rate.
Perform these tasks to enable offset tax calculations:
Review the offset tax settings for Payables transaction events:
Allow Offset Tax Calculation option enables the calculation of offset taxes for a transaction event.
Offset Tax Basis indicates the party whose transactions are involved in offset tax creation.
See: Reviewing Event Class Options for more information.
If applicable, update the offset tax basis for the combinations of configuration owners and transaction events that you want. See: Setting Up Configuration Owner Tax Options for more information.
Set the Allow Offset Taxes option for the applicable third parties. You should set this option for each third party involved in offset tax transactions. See: Setting Up a Third Party Tax Profile for more information.
To set up an offset tax, perform these tasks:
Define at least one recovery type lookup to use with offset taxes. See: Setting Up Lookup Codes, Oracle E-Business Tax Implementation Guide.
Set up the offset tax and enable these settings:
Select a tax source of Create a new tax.
Use the tax currency of the original tax.
Check the Set as Offset Tax box.
Enter a primary recovery type that you defined for offset taxes.
Set up the tax status for the offset tax. Do not set the Allow Tax Rate Override option.
Set up a 100% tax recovery rate for the offset tax using the recovery type that you defined in step 1.
Set up the tax rate for the offset tax:
Enter a negative rate amount.
Enter the tax recovery rate that you defined in step 4.
Do not set the Allow Ad Hoc Rate option.
Allow tax inclusion to be standard non-inclusive handling, as offset taxes cannot be inclusive.
Recovery settlement should be immediate and not deferred.
Set up the original tax.
Perform the related set up for the original tax: tax jurisdiction, tax status, and tax recovery rate (if the tax is recoverable).
Set up the tax rate for the original tax, and enter the offset rate code that you created in step 5.
Make the tax available on transactions.
You can manage the use and availability of the taxes in your tax regimes by applying an end date to the appropriate record or records. Before you apply end dates to records, first evaluate both your business requirements and the requirements of the tax authority. You need to consider the tax regime and tax records, the legal entity and operating unit configuration owners, and in some cases the transaction events. There are these points to consider:
Does the tax regime itself no longer exist.
Do one or more taxes within a tax regime no longer exist, while other taxes within the regime remain.
Does the tax still exist, but it no longer applies to certain legal entities or operating units.
Does the tax still exist, but it no longer applies to a specific transaction event for a specific operating unit.
After you complete this evaluation, apply end dates to all of the appropriate records, according to the guidelines given in the appropriate sections below. These conditions apply to end-dated tax records:
Once you enter an Effective To date, you cannot update this date after you save the record.
The tax or taxes remain available for transactions whenever the transaction date is within the date range of the applicable tax regime, tax, and configuration owner.
You can still search, view, and update end-dated tax records using the Taxes pages.
End-dated taxes no longer appear in the Regime-to-Rate Flow hierarchy grid of tax regimes, taxes, and tax statuses. The Regime to Rate Flow icon for these taxes is disabled.
You can manage tax availability in these ways:
Update availability of all taxes in a tax regime for all configuration owners.
Update availability of a specific tax in a tax regime for all configuration owners.
Update availability of all taxes for a specific legal entity or operating unit.
Update availability of a specific tax in a tax regime for a specific legal entity or operating unit.
Update availability of all taxes for a specific transaction event of a specific legal entity or operating unit.
You can update the availability of all taxes in a tax regime by applying an end date to the tax regime. You should only do this when the tax regime itself no longer exists and there is no requirement for any tax in the tax regime after the tax regime end date.
Applying an end date to the tax regime also renders all taxes in the tax regime unavailable to all legal entities and operating units with a configuration option setting for this regime.
If a specific tax within a tax regime no longer exists, but other taxes in the regime remain active:
If the configuration owner for the tax is the Global Configuration Owner only, you can apply an end date to the tax. This renders the tax unavailable to all legal entities and operating units with a common configuration setting.
If the configuration owner for the tax is a legal entity or operating unit with a party-specific configuration or common configuration with party overrides setting, then you must:
Apply an end date to the tax.
In the party tax profile of the applicable party, apply an end date to the party-specific configuration or common configuration with party overrides configuration option.
You must apply a tax end date that is before the tax regime end date, if there is one.
You can also use this approach for entities associated with the tax, including tax status, tax rate, tax jurisdiction, and tax formula.
If taxes remain active but no longer apply to a specific legal entity or operating unit owning tax content, you can render the taxes unavailable by applying an end date to all of the configuration options of this legal entity or operating unit. During tax calculation, E-Business Tax will not find an applicable tax regime for the legal entity or operating unit.
If one of the taxes in a tax regime that has multiple taxes no longer applies to a specific legal entity or operating unit owning tax content:
If the legal entity or operating unit is the configuration owner of the tax and has a party-specific configuration setting, then apply an end date to the tax.
If the legal entity or operating unit has a common configuration setting, then applying an end date to the tax would render this tax unavailable to all other legal entities or operating units with a common configuration setting. Instead, you must complete these steps:
Apply an end date to the configuration option for the applicable tax regime.
Create a new configuration option for the legal entity or operating unit with a setting of common configuration with party overrides for the same tax regime.
Create a tax record for the tax that you want to update with the legal entity or operating unit as configuration owner, and make the tax available on transactions.
Apply an end date to the tax that you created in step 3.
If a tax remains active but no longer applies to a specific transaction event of a legal entity or operating unit owning tax content, then you can control tax applicability using configuration owner tax options.
If the legal entity or operating unit does not have a configuration owner tax option record for the transaction event, then create a record and do not enable the Allow Tax Applicability option.
If the legal entity or operating unit has a configuration owner tax option record for the transaction event, and tax applicability is enabled, then apply an end date to this record and create a new record with Allow Tax Applicability disabled.
See: Setting Up Configuration Owner Tax Options for more information.
Set up the tax statuses that you need for each tax that you create for a combination of tax regime, tax, and configuration owner.
A tax status is the taxable nature of a product in the context of a transaction and a specific tax on the transaction. You define a tax status to group one or more tax rates that are of the same or similar nature.
For example, one tax can have separate tax statuses for standard, zero, exemption, and reduced rates. A zero rate tax status may have multiple zero rates associated with it in order to handle different reporting requirements for zero rate usage, such as Intra EU, zero-rated products, or zero-rated exports.
You define a tax status under a tax and a configuration owner, and define all applicable tax rates and their effective periods under the tax status. The tax status controls the defaulting of values to its tax rates.
Before you can set up tax statuses, you may need to complete one or more of these tasks:
Set up taxes. (mandatory)
Set up tax reporting types. (optional)
To set up a tax status:
Navigate to the Create Tax Status page.
Enter the tax regime code, configuration owner, and tax.
Enter a tax status code and name for this tax status.
Use a coding convention that is in keeping with the tax regime and tax. The tax status code must be unique within the tax, configuration owner, and effective date range.
Enter the effective dates for this tax status.
You must enter a date range that is within the date range of the tax.
Indicate if this is the default tax status for this tax.
If you define tax status rules for this tax, then this tax status becomes the default status only when no tax status rule applies to a transaction. See: Tax Determination Processing for more information.
If this is the default tax status for this tax, enter the effective dates that this tax status is the default tax status.
You must enter a default status effective date range that is within both the effective date range of the tax and of the tax status. If you do not enter a date range, then this remains the default status indefinitely.
If you associated tax reporting types with tax status, enter any applicable tax reporting codes. See: Setting Up Tax Reporting Types for more information.
Set the default controls for this tax status. These values default to all tax rates for this tax status:
Check the Allow Tax Exemptions box to create tax exemptions for your customers for this tax status. See: Setting Up Tax Exemptions for more information.
Check the Allow Tax Exceptions box to create special tax rates for specific products for this tax status. See: Setting Up Tax Exceptions for more information.
Check the Allow Tax Rate Override box to let users change the tax rate code derived from this tax status on transaction lines.
Do not set this option if this tax status is for offset taxes.
If you set the Allow Tax Recovery option for this tax, select the default recovery settlement to use for this tax status: Immediate - Tax recovery is available at invoicing; Deferred - Tax recovery is available only after the invoice is paid.
Set up tax rates for your tax statuses and tax jurisdictions. For tax statuses, set up a tax rate record for each applicable tax rate that a tax status identifies. For tax jurisdictions, set up tax rate records to identify the tax rate variations for a specific tax within different tax jurisdictions. For example, a city sales tax for a state or province may contain separate city tax jurisdictions, each with a specific rate for the same tax.
You can also define tax recovery rates to claim full or partial recovery of taxes paid. See: Setting Up Tax Recovery Rates for more information.
You can define tax jurisdiction and tax status rates as a percentage or as a value per unit of measure. For example, a city may charge sales tax at a rate of 8% on most goods, but may levy a duty tax with a special rate of $0.55 per US gallon on fuel. Values per unit of measure are in the tax currency defined for the tax.
You define tax rate codes and rate detail information per rate period. Rate periods account for changes in tax rates over time. A tax rate code can also identify a corresponding General Ledger taxable journal entry.
Before you can set up tax rates, you may need to complete one or more of these tasks:
Set up tax statuses. (mandatory)
Set up tax transaction type lookup codes. (optional)
Set up an offset tax. (optional)
Set up first parties to self-assess taxes. (optional)
Set up tax recovery rates. (optional)
Set up tax jurisdictions. (optional)
Set up tax reporting types. (optional)
Set up primary and secondary tax recovery types. (optional)
Set up units of measure. (mandatory, for quantity rate types)
Set up tax recovery rules. (optional)
To set up a tax rate:
Navigate to the Create Tax Rate page.
Enter the tax regime code. If you are setting up tax rates from within a tax jurisdiction, this information defaults from the tax jurisdiction.
Enter the configuration owner, tax, and tax status code.
If this is a tax jurisdiction rate, enter the tax jurisdiction code.
Enter a tax rate code to identify this tax rate. Use a coding convention that is in keeping with the tax regime, tax, and tax status.
Select the rate type.
Enter the rate:
If the rate type is Percentage, enter the percentage rate.
If the rate type is Quantity, enter the unit of measure (UOM) and the quantity rate. The quantity rate is the value per UOM in the tax currency.
Note: You can enter either a positive or negative rate. If this is an offset tax rate, you must enter a negative rate.
Enter the effective date range for this rate.
If you do not enter an effective to date, then this rate remains in effect indefinitely and you cannot define another rate period.
Navigate to the Tax Rate Details page. Updates to tax rate details are for the tax rate and period.
In the Tax Rate Name field, enter a name or descriptive phrase to use for this tax rate and tax rate period.
In the Tax Transaction Type field, enter a tax transaction type to use for this tax rate period.
You can use lookups to set up tax transaction types and assign them to tax rate codes. Use tax transaction types to define local tax authority codes both for reporting purposes and for controlling which rates appear on an invoice.
Check the Internet Expenses Enabled box to use this tax rate for this period on expense reports.
Note: If you want to update this tax rate code for expense reporting at a later time, create a lookup code for this tax rate. You must use the tax rate code and name as the lookup code and name.
Enter a default recovery rate code to use for this tax rate. The effective dates of the tax rate and recovery rate must overlap. The default recovery rate applies if the recovery rate rules cannot determine an applicable recovery rate at transaction time.
Enter a rule code of recovery rate to use to determine the tax recovery rate. If the tax recovery rule that you select does not apply to the transaction, then E-Business Tax uses the default recovery rate.
Select the default recovery settlement: Immediate - Tax recovery is available at invoicing; Deferred - Tax recovery is available only after the invoice is paid.
Note: If the default recovery settlement is Deferred, then you must set up an interim tax account for this tax rate to record the tax recoveries or liabilities that accrue prior to payment. Once you set up an interim tax account for this tax rate, you cannot change the recovery settlement to Immediate. See:Setting Up Tax Accounts for more information.
If this tax has an associated offset tax, enter the offset rate code. At transaction time, this rate is used as the offset rate.
If applicable, set this tax rate as the default tax rate for the tax status belonging to this rate period, and enter the effective dates that this tax rate is the default tax rate.
This rate defaults to transaction lines only when there are no tax rate rules defined, or when no existing tax rate rule applies to the transaction. See: Tax Determination Processing for more information.
If you enabled the Allow Override and Entry of Inclusive Tax Lines option at the tax level, then in the Allow Tax Inclusion field define the nature of tax inclusive handling for this tax rate.
Note: The tax inclusive handling setting at the tax rate level takes precedence over all other tax inclusive handling settings.
Check the Allow Tax Exemptions box to create tax exemptions for your customers for this tax rate. See: Setting Up Tax Exemptions for more information.
Check the Allow Tax Exceptions box to create special tax rates for specific products for this tax rate. See: Setting Up Tax Exceptions for more information.
Check the Allow Ad Hoc Rate box to let users override the default tax rate on individual tax lines.
You can only set this option if the tax status associated with this tax rate has the option Allow Tax Rate Override enabled.
If you enabled manual updating for this tax, then use the Adjustment for Ad Hoc Amounts field to define which value is adjusted when the tax amount changes: Taxable basis or Tax rate.
If you associated tax or legal justification reporting types with tax rate, enter any applicable tax reporting codes. See: Setting Up Tax Reporting Types for more information.
Enter or update tax accounts for this tax rate for the applicable business establishments in your company. See: Setting Up Tax Accounts for more information.
In many parts of the world, some or all of the taxes on business transactions for registered companies are recoverable taxes. A recoverable tax is a tax that allows full or partial recovery of taxes paid on purchases, either as a recoverable payment or as an offset against taxes owed.
For example, most VAT-type taxes allow for full recovery of taxes paid on goods and services that relate to taxable business supplies. In cases where an organization purchases both taxable and exempt supplies, the tax authority can designate a partial recovery rate to reflect the combination of taxable and exempt statuses.
Set up tax recovery rate codes for the recovery types identified on the taxes within a tax regime. A tax recovery rate code identifies the percentage of recovery designated by the tax authority for a specific transaction. In Canada, where more than one type of recovery is possible for a given tax, you must set up the applicable tax recovery rate codes for both the primary and secondary recovery types that can apply to a transaction. See: Setting Up Taxes for more information.
If you set the Allow Tax Recovery option for the tax regime and tax, then you must set up at least one recovery rate for the tax in order to make the tax available on transactions. If the recovery rate can vary based on one or more factors, including the parties, locations, product or product purpose, then set up tax rules to determine the appropriate recovery rate to use on specific transactions. At transaction time, E-Business Tax uses the recovery rate derived from the recovery tax rules, or uses instead the default recovery rate that you define, if no recovery rate rules are defined or if no existing recovery rate rule applies to the transaction. See: Tax Recovery Processing for more information.
If you set up recovery rates for a tax that you also intend to self-assess, then define a tax recovery account for the associated recovery rates and a tax liability account for the associated tax rates. Setting Up Tax Accounts for more information.
Before you can set up tax recovery rates, you may need to complete one or more of these tasks:
Set up taxes. (mandatory)
Set up first parties to self-assess taxes. (optional)
To set up a tax recovery rate:
Navigate to the Create Tax Recovery Rate page.
Enter the tax regime code, configuration owner, and tax.
Enter the tax recovery rate code to identify this recovery rate. Use a coding convention that is in keeping with the tax regime, tax, and tax status.
Select the recovery type to which this tax recovery rate applies.
Enter the percentage recovery rate and effective date range.
Enter an effective date range that is within the date range of the tax and tax regime.
If you set this recovery rate as the default recovery rate, these rules apply:
This is the default tax recovery rate for this combination of tax regime, tax, recovery type, and effective date range only.
This recovery rate defaults to transaction lines only when there are no tax recovery rate rules defined, or when no existing tax recovery rate rule applies to the transaction.
You must enter a default effective date range that is within the date range of the tax recovery rate.
Check the Allow Ad Hoc Rate box to let users override the default recovery rate on individual tax lines.
Enter or update tax accounts for this tax rate for the applicable business establishments in your company. See: Setting Up Tax Accounts for more information.
If necessary, create another rate period for this tax regime, tax, and tax recovery information:
Update the effective to and default effective to dates from the previous period.
Enter effective from dates for the new period without any gap from the previous period.
Update the percentage rate and other settings as necessary for the new rate period.
Use tax reporting types to capture additional tax information on transactions for your tax reports. You can use tax reporting types for your internal reporting needs and to fulfill country-specific reporting requirements.
A tax reporting type identifies a specific unit of information, such as a date or a text comment, to associate with a specific tax usage, such as a fiscal classification or tax jurisdiction. You can also create a group of tax reporting codes for a tax reporting type, to provide additional granularity for tax reporting. You can add tax reporting codes to a tax reporting type at any time.
A tax reporting type region appears on the corresponding page of each E-Business Tax entity that you associate with tax reporting types. If applicable, the selection is limited to the tax reporting types associated with the corresponding tax regime and associated entities.
Use legal justification reporting types to associate legal message text on your Receivables transactions and lines. This message can also be printed on invoices using BPA.
Before you can set up tax reporting types, you may need to complete one or more of these tasks:
Set up tax regimes. (mandatory for regime-specific reporting)
Set up taxes. (mandatory for tax-specific reporting)
To set up a tax reporting type:
Navigate to the Create Tax Reporting Type page.
Enter a tax reporting type code and name, and an effective date range.
To create tax reporting codes, from the Reporting Type Purpose list, select Tax Reporting Type. To create legal justification code, from the Reporting type Purpose list select the Legal Justification Message Type.
If applicable, enter the tax regime and tax to associate with this tax reporting type. If entered, this tax reporting type and its associated tax reporting codes are only available to the tax regime or tax.
Select the data type. For text data types, you can enter text in any language supported in your installation.
Check the Define List of Reporting Codes box to define a list of reporting codes to use with this tax reporting type. If the Reporting Type Purpose is Legal Justification Message Type, then this option is automatically selected.
The corresponding list of values for this tax reporting type will only contain the tax reporting codes that you define.
If necessary, enter a minimum and/or maximum length for the reporting codes that you define for this tax reporting type.
Use the Reporting Type Uses region to associate this tax reporting type with the applicable E-Business Tax entities.
You can associate a tax reporting type with more than one entity, but you can associate only one code from a reporting type within the same date range.
Enter the reporting codes to use with this tax reporting type.
If you plan to use reverse charge VAT, then you must create a reporting code with the name REVERSE_CHARGE_VAT and assign it to the relevant tax rates.
To set up a reverse charge VAT reporting code:
Enter REVERSE_CHARGE_VAT in the Tax Reporting Type Code field.
Enter REVERSE_CHARGE_VAT in the Name field.
Select Yes/No Indicator from the Data Type list.
In the Reporting Type region, select the Enabled check box next to the Tax Rate reporting type use.
Select a Tax Regime Code from the LOV, for example, UK_VAT
Select a Tax from the LOV, for example UK_VAT.
To use a date other than the system date, enter a date in the Effective From field.
Note: If you are not planning to set up reverse charge VAT, then you should not set up a reporting code with the name REVERSE_CHARGE_VAT.
A tax jurisdiction is a geographic region or tax zone where a specific tax authority levies a tax. A tax jurisdiction specifies the association between a tax and a geographic location.
At transaction time E-Business Tax derives the jurisdiction or jurisdictions that apply to a transaction line based on the place of supply. The place of supply is the location where a transaction is determined to take place for a specific tax. E-Business Tax either uses a default place of supply or derives a place of supply based on tax rules. See: Tax Determination Processing for more information.
You also use tax jurisdictions to define jurisdiction-based tax rates. A tax jurisdiction tax rate is a rate that is distinct to a specific geographic region for a specific tax. For example, the tax defined as California city sales tax can have different rates for each city tax jurisdiction.
You must set up at least one tax jurisdiction for a tax before you can make the tax available on transactions. See: Updating a Tax for more information.
A tax can apply to multiple jurisdictions, such as California county sales tax to all counties or Canadian Goods and Services Tax to many provinces. If you enable multiple jurisdictions for the tax, you can create multiple tax jurisdictions at once based on the geographic hierarchy defined for the tax. You can only do this if the tax uses the TCA master geography. See: Mass Creating Tax Jurisdictions for more information.
The tax within a jurisdiction can have different rates for the parent and child geographies. For example, a city sales tax rate can override a county rate for the same tax. In this case, you can set up an override geography type for the city and apply a precedence level to the city and county tax jurisdictions, to indicate which jurisdiction takes precedence.
In addition, in some cities a different city rate applies to the incorporated area of the city, called the inner city. In these cases you can set up an inner city tax jurisdiction with its own rate for the applicable customers and Receivables tax. Inner city tax jurisdictions are often based on postal code groupings. See: Setting Up Tax Zones for more information.
If the legal jurisdiction and tax jurisdiction are based on the same geopolitical level (usually a country) and are governed by the same authority, you can set up a tax jurisdiction when you set up your company legal entity. See: Setting Up Legal Entity, Oracle E-Business Tax Implementation Guide for more information.
Before you can set up tax jurisdictions, you may need to complete one or more of these tasks:
Set up taxes (mandatory).
Set up tax statuses. (mandatory to set up jurisdiction-based rates)
Verify or set up the TCA master geography. (mandatory to set up jurisdictions below the country level)
Set up tax zones. (optional)
Navigate to the Create Tax Jurisdiction page.
Enter a code and name to identify this tax jurisdiction. Use a coding convention that is in keeping with the tax regime, tax, and geographic region.
Enter the tax regime code and tax that this tax jurisdiction belongs to.
Enter the geography type for this tax jurisdiction. You can enter either the geography type or the override geography type that is defined for the associated tax.
Check the Inner City Jurisdiction box if this tax jurisdiction is used for customer sites within an inner city boundary.
An inner city boundary refers to an incorporated area of a city. Inner city jurisdictions often have tax rates that differ from tax jurisdictions in unincorporated areas of the same city.
Note: You must enable the Inside City Limits option in the Account Site Address region of the applicable customer sites. An inner city tax jurisdiction only applies to customer sites with this option enabled.
If necessary, enter a numeric precedence level for this jurisdiction. The precedence level indicates which jurisdiction has the higher overriding precedence, when one or more jurisdictions override another jurisdiction within the same geographic hierarchy.
Note: You must set up an override geography type for the tax in order to use precedence levels. See: Setting Up Taxes for more information.
This table illustrates the precedence levels to use when a city jurisdiction overrides a county jurisdiction, and city and county jurisdictions both override a state jurisdiction:
| Tax Regime Code | Tax | Geography | Precedence Level |
|---|---|---|---|
| US-LOCATION-TAX | STATE | State of California | 30 |
| US-LOCATION-TAX | STATE | County of San Francisco | 20 |
| US-LOCATION-TAX | STATE | City of San Francisco | 10 |
Enter the tax authorities for this tax jurisdiction for submitting tax reports (Reporting) and submitting tax remittances (Collecting).
Enter the effective period for this tax jurisdiction.
If necessary, set this jurisdiction as the default tax jurisdiction for this tax, and enter a default effective date range that is within the jurisdiction date range.
If you associated tax reporting types with tax jurisdiction, enter any applicable tax reporting codes. See: Setting Up Tax Reporting Types for more information.
If necessary, define rates for this tax jurisdiction. See: Setting Up Tax Rates for more information.
If necessary, enter tax account information for this tax jurisdiction. See: Setting Up Tax Accounts for more information.
You can create multiple tax jurisdictions at once using the mass create functionality for taxes that relate to specific TCA geographic hierarchies. E-Business Tax uses the parent geography type or tax zone associated with the tax regime and tax to create a tax jurisdiction for each record within the parent geography or tax zone type.
For example, create a county jurisdiction for every county in the parent geography type of State and parent geography name of California.
If you add new records to the parent geography type, you can re-run the mass create process for the same tax. E-Business Tax only creates jurisdictions for the new geography records.
After E-Business Tax mass creates tax jurisdictions, use the Update Mass Created Tax Jurisdictions page to review the jurisdictions created and to modify information for individual tax jurisdictions.
Before you can mass create tax jurisdictions, you may need to complete one or more of these tasks:
Set up taxes. (mandatory)
Set the Allow Mass Creation of Jurisdictions option for the tax. (mandatory)
Set up tax statuses and tax rates. (mandatory to set up jurisdiction-based rates)
Enable multiple jurisdictions for the tax. (mandatory)
Set up TCA master geography for the applicable parent geography and child records. (mandatory)
Set up tax zones. (optional)
To mass create tax jurisdictions:
Navigate to the Mass Create Tax Jurisdiction page.
Enter the tax regime and tax that you are creating tax jurisdictions for. E-Business Tax displays the related geography information.
Create a naming convention for the tax jurisdictions. You can use the geography name or a combination of geography name and a tax short name of your choice.
E-Business Tax identifies duplicate names during the mass create process. You can revise individual jurisdiction names on the Update Mass Created Tax Jurisdictions page.
If necessary, enter the tax authorities for these tax jurisdictions for submitting tax reports (Reporting) and submitting tax remittances (Collecting).
Enter the effective period for these tax jurisdictions.
After you mass create tax jurisdictions, use the Update Mass Created Tax Jurisdictions page to perform these tasks:
Review the list of tax jurisdictions created.
Revise tax jurisdiction names and effective dates.
Define tax rates for a tax jurisdiction. See: Setting Up Tax Rates for more information.
Enter tax account information for a tax jurisdiction. See: Setting Up Tax Accounts for more information.
Related Topics
Creating and Updating Account Sites, Oracle Receivables User Guide
Set up default tax accounts for the taxes in a tax regime to post the tax amounts derived from your transactions. The tax accounts you define serve as default accounting information for taxes, tax rates, tax jurisdictions, and tax recovery rates.
You set up tax accounts under a primary ledger and operating unit. The calculated tax amounts post to the specified operating unit accounts at transaction time. The actual account information that the system uses depends upon subledger accounting rules.
You can also define tax accounts for tax rates, tax recovery rates, and tax jurisdictions. If you define tax accounts at the tax level, these accounts default to the tax rate level for the same tax and operating unit. You can update these default tax accounts in the tax rate setup.
Before you can set up tax accounts, you may need to complete one or more of these tasks:
Set up primary ledgers and subledgers. (mandatory)
Set up operating units and assign them to primary ledgers. (mandatory)
Set up taxes. (mandatory)
Set up tax rates. (optional)
Set up tax recovery rates. (optional)
Set up tax jurisdictions. (optional)
To set up tax accounts:
Navigate to the Tax Accounts page.
Select the primary ledger to use for tax accounts.
You can only select from primary ledgers in your security profile that have at least one operating unit assignment.
Navigate to the Create Tax Accounts page.
E-Business Tax displays the ledger accounting segments under each tax account field.
Select the primary ledger operating unit to use for tax accounts.
Enter the tax accounts.
You can set up these tax accounts:
Tax Expense. A Payables tax account that records tax amounts from invoice distributions; or a Receivables tax account that records taxes collected from customers and any legal deductions taken from these amounts.
Tax Recoverable/Liability. An account that records tax recovery amounts or relieves tax liability amounts.
Note: If the related tax is recoverable, and you also intend to self-assess the tax, then define a tax recoverable account for the associated recovery rates and a tax liability account for the associated tax rates.
Interim Tax. An account that records tax recovery or liability before payment of an invoice. You must set up an interim tax account for taxes and tax rates that have a deferred recovery settlement. See: Setting Up Tax Regimes for more information.
Finance Charge Tax Liability. An account that records tax amounts on finance charges that are used as a deduction against overall tax liability.
Non-Recoverable Tax Accounts. Accounts that record tax amounts on earned and unearned discounts and adjustments that you cannot claim as a deduction against tax liability.
Expense/Revenue Accounts. Accounts that record net changes generated by adjustments, earned and unearned discounts, and finance charges. Receivables activities such as discounts and adjustments reduce the receivable amount, and are therefore considered an expense.
For non recoverable taxes, the calculated tax amount is accounted as follows:
Using the tax expense account defined at the TAX RATE.
If it is not defined, then using the item account defined at the AP invoice line level.
For recoverable taxes, the calculated tax amount is accounted as follows:
Using the tax recoverability account defined at the RECOVERY RATE.
If it is not defined then using the tax recoverability account defined at the TAX RATE.
If neither is defined, then the transaction is not validated.
Note: If recovery is DEFERRED, then the tax is accounted in an interim tax account defined at the TAX RATE until a payment is made. Afterwards the tax amount gets transferred to the tax recoverability account.
For non recoverable taxes, the calculated tax amount is accounted as follows:
Using the tax expense account defined at the TAX RATE.
If it is not defined, then using the item account at the AP invoice line level.
For recoverable taxes, the calculated tax amount is accounted as follows:
Using the tax recoverability account defined at the RECOVERY RATE.
If it is not defined, then using the tax recoverability account defined at the TAX RATE.
If neither is defined, then the transaction is not validated.
Note: For the liability the credit tax engine considers the tax liability account, which is defined at the TAX RATE.
For non partner tax calculation the accounting is done using default accounts set for the TAX type in Auto Accounting:
If for a specific segment the account code is specified under Constant, then that segment tax is accounted in that particular account code.
If for a specific segment taxes is specified under Table Name, then that segment tax is accounted using the tax liability account in TAX RATE.
For partner tax calculation the accounting is done using default accounts set for the TAX type in Auto Accounting:
If for a specific segment the account code is specified under Constant, then that segment tax is accounted in that particular account code.
If for a specific segment taxes is specified under Table Name, then for that segment the tax is accounted as follows:
Using the tax liability account at the tax jurisdiction.
If it is not found, then using the TAX RATE.
Note: This occurs when the Create Tax Accounts drop down is selected at the tax level.
Use tax zones to group existing geographical regions that share the same tax requirement. You can use tax zones with tax regimes, to identify tax requirements for a special geographic area and to create parent tax regimes that represent a related grouping of geographic regions for tax reporting purposes. You can also use tax zones with tax rules, to create tax rules that refer to a specific geographic location.
The use of tax zones is optional and depends on your overall tax setup planning. For example, if a separate economic community exists in part of a country only, you can either set up a tax zone and corresponding tax regime for the applicable geographic area, or set up a country tax regime and use applicability rules to exclude the parts of the country where the tax requirement does not apply.
The tax zone setup makes use of the Trading Community Architecture (TCA) master reference geography hierarchy. The master reference geography hierarchy identifies the hierarchical structure of a country, such as Country: State: County: City: Postal Code in the United States, and identifies which levels are mandatory for the tax zone. A tax zone type references a specific part of a master reference geography hierarchy. You create tax zones within a tax zone type to uniquely identify tax requirements within the area defined by the tax zone type.
You can update the information in a tax zone at any time. You can also update the geographic information in a tax zone type, as long as the tax zone type does not contain tax zones. If you apply an end date to a geographic entity in TCA, then this removes all tax zones and tax zone types associated with the entity.
Before you can set up tax zones, you must verify that the TCA master geography contains the geographic information that you need. See: Setting Up TCA Geography Hierarchy, Oracle E-Business Tax Implementation Guide for more information.
To set up a tax zone:
Navigate to the Create Tax Zone Type page.
Enter a tax zone type name. Use a name that uniquely identifies the geography and purpose of the tax zone type.
Enter the country where the tax zone type applies. E-Business Tax displays the country structure.
If this is an international tax zone type, leave the Value field blank and check the Zone Creation Allowed box.
If this is a country tax zone type, enter a value at each level of the structure that you want to make available for tax zone creation.
The highest level becomes the parent record for this tax zone type. You can create tax zones from any combination of child records.
Check the Zone Creation Allowed box for each level that you want to create tax zones.
In the Allow Postal Code Grouping region, check the “Create tax zones from groups of postal codes” box, if you plan to create tax zones for this tax zone type that consist of ranges of postal codes.
You can only check this box if:
The country has a geography explicitly defined as Postal Code; and
You enter a value in the level above Postal Code within the country structure
A group of postal codes often makes up an inner city tax jurisdiction. See: Setting Up Tax Jurisdictions for more information.
Navigate to the Create Tax Zone page using the tax zone type that you just created.
Enter a name for this tax zone. Use a name that uniquely identifies this tax zone within the tax zone type.
Enter the code type and corresponding code for the geography associated with this tax zone. The available code types are:
FIPS Code - Federal Information Processing Standards.
ISO Country Codes - International Standards Organization
Tax Geography Code - Geography code of your tax service provider.
Unknown - User-defined codes that are not associated with a coding standard.
Enter an effective date range for this tax zone.
Note: If you update the tax zone end date, this does not affect the end dates of the geographies belonging to the tax zone.
If applicable, enter the time zone of this tax zone.
Add each geography of the tax zone type hierarchy that you want for this tax zone.
If you set the Postal Code Grouping option, then when you select a geography above the level of postal code:
Indicate whether to use the entire geography or a postal code range within the geography.
If you are using a postal code range, enter the range and the start and end dates.
After you set up the tax zone, you can create a tax regime using this tax zone. See: Setting Up Tax Regimes for more information.
Use application tax options to update migrated tax setup or to create new tax setup based on the Release 11i defaulting hierarchy model. You can use the Release 11i model to default a tax classification code to a transaction line. E-Business Tax uses the tax classification code as a determining factor in tax applicability and tax rate for the tax or taxes associated with the transaction, according to the definition of the appropriate direct tax rate determination rule.
For migrated Receivables transaction tax data, you can also manage these application tax options:
Customer tax exemption override
Service provider override
Latin Tax Engine options
E-Business Tax creates application tax options for Release 11i migrated data by combinations of operating unit and application. These application tax options reflect the setup as defined in Payables, Purchasing, Receivables, and Projects. You can update this setup according to your requirements. Application tax options always apply to a combination of operating unit and application, even if the operating unit uses the subscription of the legal entity.
A defaulting hierarchy specifies both the sources to use for tax classification codes and the order in which E-Business Tax searches these sources to find a valid tax classification code at transaction time. If E-Business Tax cannot find a valid tax classification code within the hierarchy, or if a defaulting hierarchy is not defined for the applicable operating unit/application, then you can optionally enter a tax classification code on the transaction line. If you do not enter a tax classification code on the transaction line, then the direct tax rate determination rule that is based on tax classification does not apply.
The migrated entities associated with defaulting hierarchies for operating unit/application combinations retain the tax code that was originally assigned in the Release 11i application as a tax classification code. In some cases, you can update the tax classification code assignment or create a new assignment. The tables below indicate for each application where you can update/enter tax classification codes.
Oracle Payables/Purchasing/Internet Expenses
| Release 11i Tax Code Assignment | E-Business Tax Update/Create |
| Expense Report Template | N/A |
| Invoice Header | N/A |
| Natural Account | GL Tax Options window: Tax Classification Code Defaults tabbed region. |
| Oracle Payables Financials Options | Create Application Tax Options page. |
| Reference Document | Purchase order or other reference document. |
| Supplier | Main region or Account Tax Details region of the Third Party Create Tax Profile page. |
| Supplier Site | Main region or Customer Account Site Business Purpose Tax Details region of the Third Party Site Create Tax Profile page. |
| Item | Define Item Page: Invoicing region. |
| Ship To Location | Main region or Account Tax Details region of the Third Party Create Tax Profile page. |
Oracle Receivables
| Release 11i Tax Code Assignment | E-Business Tax Update/Create |
| Customer Site | Main region or Customer Account Site Business Purpose Tax Details region of the Third Party Site Create Tax Profile page. |
| Oracle Receivables System Options | Create Application Tax Options page. |
| Product | Define Item Page: Invoicing region. |
| Revenue Account | GL Tax Options window: Tax Classification Code Defaults tabbed region. |
| Latin Tax Engine: System Options Tax Classification | Create Application Tax Options page |
Oracle Projects
| Release 11i Tax Code Assignment | E-Business Tax Update/Create |
| Output Tax Client Extension | N/A |
| Customer | Main region or Account Tax Details region of the Third Party Create Tax Profile page. |
| Customer Site | Main region or Customer Account Site Business Purpose Tax Details region of the Third Party Site Create Tax Profile page. |
| Expenditure Type/Event Type/Retention Billing | N/A |
| Oracle Receivables System Options | Create Application Tax Options page. |
| Project Billing | N/A |
After you create or update the application tax options that you want, you must enable migrated direct tax rate determination tax rules or set up new tax rules that use tax classification codes as determining factors. See: Using Direct Tax Rate Determination for more information.
Before you can create or update application tax options, you may need to complete one or more of these tasks:
Set up tax classification lookup codes. (optional)
Enable tax exemptions for the applicable taxes. (optional)
These task descriptions refer to creating new application tax options. The same steps apply to updating existing application tax options. Use the Application Tax Options page to select the operating unit/application that you want to update.
To set up application tax options (excluding Receivables):
Navigate to the Create Application Tax Options page.
Enter the operating unit and application name.
Select the defaulting order hierarchy for this operating unit/application combination. The length of the available hierarchy reflects the Release 11i application hierarchy.
If the defaulting order includes the Oracle Payables Financial Option or the Oracle Receivables System Option, enter the financial options tax classification to assign to this default.
To set up Receivables application tax options:
Navigate to the Create Application Tax Options page.
Enter the operating unit and the application name Receivables.
Select the tax determination method Oracle E-Business Tax or Latin Tax Engine.
Important: Selecting a tax determination method is an irreversible process.
If you selected Latin Tax Engine, go to step 8.
Select the defaulting order hierarchy for this operating unit.
If the defaulting order includes the Oracle Receivables System Option, enter the financial options tax classification to assign to this default.
If applicable, enable the Allow Override and Entry of Customer Exemptions option. To use customer tax exemptions, you must also complete these setups:
Set up tax exemptions for the applicable customers. See: Setting Up Tax Exemptions for more information.
Enable tax exemptions for the applicable taxes. See: Setting Up Tax Regimes for more information.
Enable the Allow Exemptions option for the applicable configuration owners. See: Setting Up Configuration Owner Tax Options for more information.
If you use Taxware for tax calculation on Order to Cash transactions, enter a value for the Override Geocode for Taxware.
Taxware uses a two or nine digit code when the state, city, and zip code do not uniquely identify a tax jurisdiction. E-Business Tax uses the value you enter here to determine the point of order acceptance (POA) when calculating tax, if there is no tax jurisdiction code defined.
If applicable, enter the Receivables system options tax classification code to assign to this operating unit for Latin Tax Engine tax determination and calculation.
Enter the tax rounding information to use for transactions for this operating unit that are calculated using the Latin Tax Engine.
You can inactivate the tax classification defaulting order for a specific operating unit and application. Enable this option when you no longer want to use tax classification codes in tax determination and tax calculation for transactions belonging to an operating unit and application combination.
Inactivating a defaulting order is an irreversible process. Once an operating unit and application defaulting order is inactivated, you cannot reactivate the same defaulting order nor can you create a new defaulting order for this combination of operating unit and application.