In an enterprise, you need to compensate and award benefits to eligible employees. Your enterprise determines who is eligible for compensation and awards, and who can allocate them. Most compensation cycles include or exclude certain employees, based on enterprise requirements. Compensation could include salary, bonus, allowances, vehicle mileage payments, and stock options. Allocation of compensation may depend on factors such as current salary, grade, position, time since last pay raise, and other factors. You also need to convey this compensation information to your employees easily.
You can set up compensation and awards programs for managers to use to evaluate and make compensation decisions. Well-designed programs help you achieve your goals, retain qualified employees, and reward performance. Oracle HRMS helps you design a successful compensation program and convey compensation information to your employees.
See: Setting Up Compensation Workbench Plans, Oracle HRMS Compensation and Benefits Management Guide
See: Setting Up Individual Compensation Distributions, Oracle HRMS Compensation and Benefits Management Guide
See: Setting Up Compensation History, Oracle HRMS Compensation and Benefits Management Guide
See: Setting up Total Compensation Statement, Oracle HRMS Compensation and Benefits Management Guide
As a manager, you can use Oracle SSHR to effectively manage compensation, make informed decisions and create and allocate budgets.
Using Individual Compensation Distribution (ICD), you can:
Assign one-time or recurring awards, bonuses, and allowances to qualified employees.
Navigate a self-service flow that creates a proposal for a spot bonus. You can use the same process to award a car allowance or relocation package to an eligible employee.
Define recommended amounts by using the plan and a common eligibility engine.
Enroll and set contribution levels in discretionary contribution plans such as a charitable contribution plan, or a savings bond plan.
Other modules enable adjustment of employee or contingent worker pay. The Pay Rate module enables you to change a person's overall pay rate or update an individual component of the pay rate. HR Views provide insight into the compensation activity within your organization.
See: Self-Service Individual Compensation Distribution, Oracle HRMS Compensation and Benefits Management Guide
See: Compensation History, Oracle HRMS Compensation and Benefits Management Guide
See: Vehicle Repository
To use Compensation and Awards to suit your enterprise's requirements, you need to understand the following key concepts and activities:
Key Decision Areas in Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide
Plan Design for Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide
Budgeting in Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide
Promotion and Rating in Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide
Standard Rates for Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide
Hierarchies for Award Allocations and Approvals, Oracle HRMS Compensation and Benefits Management Guide
Eligibility, Award Limits and Targets, Oracle HRMS Compensation and Benefits Management Guide
Access Levels in Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide
Switch Manager, Oracle HRMS Compensation and Benefits Management Guide
Approval Modes, Oracle HRMS Compensation and Benefits Management Guide
Self-Service Individual Compensation Distribution, Oracle HRMS Compensation and Benefits Management Guide
Compensation History Views, Oracle HRMS Compensation and Benefits Management Guide
Total Compensation Statement Overview, Oracle HRMS Compensation and Benefits Management Guide
To track compensation and awards activities in your enterprise, Oracle HRMS provides you a range of reports. For example:
Managers use the Flexible Summary Report to view Salary, Bonus, and Stock Option totals for their direct reports. The report also includes values such as each manager's budget and the amount used.
Managers or Administrators use the Employee Stock Options Total Position Report to view summary or detailed information about employee stock option grants, such as total shares granted, and total vested shares.
Compensation Professionals use the Stock Option Download for Third Party Administration Systems to download stock option grant results for all participants in a plan in an enrollment period.
Administrators use the Total Compensation Progress Report to check the progress of the compensation cycle for a specific availability period and plan.
See: Compensation and Awards Management, Oracle HRMS Configuring, Reporting, and System Administration Guide in Reports and Processes in Oracle HRMS.
Using Compensation and Awards Management, you can determine and allocate compensation and awards for your enterprise.
Yes, managers can view employee details for their direct reports and any employee further down in the reporting hierarchy. You can update certain employee information in Compensation Workbench, so you do not have to change functions while you are working in your compensation cycle.
A line manager uses the Allocate Compensation task to award compensation to any employee at a lower level in the reporting hierarchy. Line managers cannot allocate their own compensation.
You can define a budget at the top-level of an organization hierarchy. A high-level manager in the hierarchy issues budgets to managers who have direct reports -- and these direct reports can be managers as well. You can issue monetary amounts or percentages of eligible salaries. You can also use the Allocation wizard to help you calculate the amount/percentages to issue.
Additionally, you can auto-issue a predefined budget (typically as a flat percentage of eligible salaries) to all allocating managers.
Using Switch Manager, you can act as another manager within your security profile, and view or make updates to another manager's worksheet.
The Employee Reassignment feature provides managers a facility to add an employee to their own worksheets as well as to assign employees to other managers' worksheets. The employee reassignment is valid for the selected compensation plan and enrollment period and does not affect the current supervisor relationship.
Yes, using the Promotion and Performance features, you can process a promotion or complete a performance rating and ranking in conjunction with processing a pay increase, bonus, or stock award. Self-service Compensation Workbench uses the same jobs, position, and grades as the compensation professionals use in the "back office."
Oracle HRMS routes a completed worksheet for approval based on the Compensation Workbench hierarchy as specified in the enrollment requirements for the compensation plan. There is a single approval for the entire worksheet.
Additionally, if you use Performance Management to manage performance appraisals, managers can view complete appraisal details directly from the Compensation Workbench allocation worksheet. As a manager, you can review your employees' latest completed Appraisals using CWB without having to switch responsibilities to Performance Management.
If you itemize a compensation plan into two or more components, for example Cost of Living and Performance, you can budget and allocate for each component. You can link compensation components to Oracle HRMS salary components.
Yes, you can budget and allocate compensation across business groups, between different currencies, and plan types within the same compensation cycle.
Yes, you can download information available on the worksheets. Use the Download to Spreadsheet feature to download the default definition or download the custom definition of worksheet columns.
Yes. If your organization requires you to provide justification or supporting documents, then during the compensation process, you can attach files such as a Microsoft Word or Microsoft Excel spreadsheet to each employee record. Note that these attachments are specific to a plan and a plan period and are not automatically carried over to another plan or plan period.
If you do not want managers to attach supporting documents, you can hide the attachment feature using Self-Service Personalization.
Yes, you can use Company Targets as a guideline when you prepare a budget or allocate compensation. Target amounts include an actual target and a range. You can also view the target percentage of eligible salary. You can use the Quick Fill feature to copy the target amounts into the compensation amount for a specific employee or for all employees displayed in the worksheet.
You use Budgeting Targets to view the aggregate of all employee level targets for a manager. For example, if you have two employees with a compensation target amount of 1000 US dollars, your target budget will display 2000 US dollars.
As a manager, you can get a complete view of the compensation, performance, ranking, and job history for all employees in your security group. This includes information about all in-progress transactions as well for salary changes, bonuses, basic or stock option history, ranking, jobs, and details of other non-monetary compensation.
Yes. Employees can view all their compensation information. They can view information about current compensation data and previously processed salary changes, bonuses, basic or extended stock option history, and details of other non-monetary compensations. Employee ranking is hidden by default in the employee view but you can configure Compensation History to make it viewable. Employees can view their job details such as name, date of the job change, position, grade, people group, and reason for the job change.
Yes - Oracle HRMS security features ensure that you view ranking history of employees within your security group. History includes in-progress transactions. This information is hidden from employees.
As a manager, you can assign an Individual Compensation Distribution only to those qualified employees who belong to your security group. In addition, participant eligibility profiles offer a further method to limit eligibility for those employees who are eligible to receive compensation.
Yes. Oracle Self-Service HR provides a workflow approval process. This automatically sends a notification to the supervisor of the manager who distributes the award. The supervisor can either approve or reject the distribution.
Yes - if your enterprise configures employee self-service Individual Compensation Distribution for use by non-manager employees. Employees can use Self-Service Individual Compensation Distribution to contribute to charitable contribution plans, savings bond plans and so on.
Yes. You can allocate compensation awards to employees based on their individual effective date. You can configure the effective date according to your business rules such as date of the employee's last salary increase, or their hire date.
Yes, ICD enables you to view award amounts in your preferred currency to avoid having to convert the currency manually.
You can record the following information:
Registration number
Make and model
Registration date
Engine capacity
List price and value of optional accessories fitted initially and added later
Fiscal rating
Status, and reason for Inactive status
Whether the vehicle can be allocated to multiple users
You can configure Total Compensation Statement to display information based on your enterprise's requirements. You can tailor statements to display information for groups of employees in your enterprise. You can group compensation into categories such as benefits, cash compensation, company stock, stock options, retirement and savings, or create your own custom category. You can display information from various sources, including Oracle Payroll, third party payroll, element entries, and rules (fast formulas).
Yes, you can use Total Compensation Statements to configure and generate statements for contingent workers also.
Yes, you can customize Total Compensation Statements to suit your enterprise's requirements. Besides configuring the items that display in the statement, you can use a rich text editor to format the welcome page for employees to view. You can also add graphs and links to your statements. Employees can print and view their statements in a pdf format at their convenience.
In the vehicle repository, you can store details of company vehicles and private vehicles used for business purposes. This information is datetracked so that you can record changes to the vehicle - such as its status (active or inactive) - over time. Storing this data in a repository removes the need for repetitive and error-prone data entry.
Use Oracle SSHR to record vehicle repository information in the Vehicle Repository Page. The vehicle repository information includes:
Registration number
Make and model
Registration date
Engine capacity
List price and value of optional accessories fitted initially and added later
Fiscal rating
Status, and reason for Inactive status
Whether the vehicle can be allocated to multiple users
For Russian users only:Vehicle Category, mileage/fuel limits, usage schedule, and lease details.
For Russian users only:Extra information about vehicle insurance details
Note: You can enter multiple insurance details for the same vehicle.
For Polish users only: Vehicle-card identification number, engine number, inspection dates, and additional, user-defined technical information about the vehicle
You can import company vehicle information from a car fleet management system, storing a fleet identifier and date transferred on each vehicle record.
Use Oracle SSHR to allocate vehicles to your employees so they can be used in employee mileage claims (UK and Poland) or Benefit in Kind processing (Ireland). You can allocate two types of vehicles : company and private.
You can allocate one primary company vehicle to each employee, and as many additional company vehicles as your business rules allow.
You can allocate as many private vehicles as your business rules allow. You mark one vehicle as the default.
Business rules are held in the PQP_CONFIGURATION_VALUES table. See: Configuration Settings for Vehicle Repository and Mileage Claims
When you allocate a vehicle, you can override some of the configuration settings for your business group.
You can record a vehicle against a single assignment, or against all of an employee's assignments.
You can allocate vehicles from the Vehicle Repository page.
When you move the mouse over the Users icon, you can view the user details in a pop-up window.
The Vehicle and Mileage Processing module enables managers to add vehicles to the repository in Oracle SSHR. You can add details of company and private cars, and allocate vehicles to employees.
UK users can use this module to enter their mileage claims in Oracle SSHR.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Vehicle Repository | Vehicle Repository |
| Vehicle Mileage Claims | Vehicle Mileage Claims |
The workflow details for this module are listed below:
Workflow Process Display Name:
Private Vehicle Allocation
Configurable Workflow Attributes:
Not applicable
Workflow Process Display Name:
Vehicle Mileage Expense
Configurable Workflow Attributes:
Not applicable
Global and localized configuration settings provide the appropriate defaults for your business groups. You can add this information using the Configuration Values Page. Select the Vehicle Mileage module and the Configuration Type Vehicle Mileage Generic Information to view, update or delete data for your business group.
This table displays the localization settings available.
| Column | Segment | Meaning | Global | UK | Ireland |
|---|---|---|---|---|---|
| LEGISLATION_CODE | Legislation Code | - | -- | GB | IE |
| PCV_INFORMATION_CATEGORY | Vehicle and Mileage Settings | - | PQP_VEHICLE_MILEAGE | PQP_VEHICLE_MILEAGE | PQP_VEHICLE_MILEAGE |
| PCV_INFORMATION1 | Calculation Method | Proration or Exhaustive--determines how you apply mileage band limits across payroll periods. You can override this default when you allocate vehicles or enter claims. | -- | Exhaustive | Null |
| PCV_INFORMATION2 | Maximum Company Vehicles Allowed | Limit on the number of company vehicles that can be allocated to an assignment | -- | 2 | Null |
| PCV_INFORMATION3 | Maximum Private Vehicles Allowed | Limit on the number of private vehicles that can be allocated to an assignment | -- | -- | Null |
| PCV_INFORMATION4 | Share Company Vehicle | Yes means that the vehicle can be shared by several employees. No means the vehicle cannot be shared. | Y | N | Y |
| PCV_INFORMATION5 | Share Private Vehicle | Yes means that the vehicle can be shared by several employees. No means the vehicle cannot be shared. | Y | Y | Y |
| PCV_INFORMATION6 | Previous Tax Year Claim Valid Until | All claims for previous tax year must be submitted before the date entered. The year in the date is ignored. | -- | 5 July | Null |
| PCV_INFORMATION7 | Allow Both Company and Private Vehicles Claims | No means that you cannot allocate both company and private vehicles to an employee at the same time, nor submit mixed claims. | Y | N | N |
| PCV_INFORMATION8 | Search Criteria for Rates Table | The default (%) means that the Rates Table list of values displays all user defined tables. To restrict the list, use a naming convention for mileage rate tables. For example, include the word "car" in all names and enter %car% in this field. | % | % | % |
| PCV_INFORMATION9 | Validate Private Vehicle Claims in Repository | Yes means that you can only enter claims against a vehicle already assigned to the employee in the repository. No means that you can enter a claim against a vehicle that is not in the repository. | Y | N | N |
| PCV_INFORMATION10 | Vehicle Claims Correction Period in Days | An input of 30 would mean that only those claims that have a claim date within the last 30 days could be corrected. | -- | -- | Null |
| PCV_INFORMATION11 | Use Sliding Rates | Yes means you use the sliding rates table for additional passengers. No means you use the rates table instead of the sliding rates table. | -- | PQP_VEHICLE_MILEAGE | -- |
| PCV_INFORMATION12 | Combine Taxable and NonTaxable Claims | Yes means you combine taxable and non-taxable balances to calculate rates. No means you do not combine taxable and non-taxable balances to calculate rates. | -- | PQP_VEHICLE_MILEAGE | -- |