Ximian Evolution 1.4 Sun Microsystems Edition User Guide

Using the Evolution Setup Assistant

When you start Ximian Evolution for the first time, the Evolution Setup Assistant is displayed. The Evolution Setup Assistant guides you through the initial configuration process for Evolution. In the initial configuration process, you do the following:

Enter identity information.
Create an email account.
Select your time zone.
Import data from other applications.

The Evolution Setup Assistant displays pages where you enter the configuration information. The first page displays a welcome message. To begin the initial configuration process for Evolution, click on the Forward button on the Welcome page.

The Evolution Setup Assistant window contains the following buttons:

Forward: When you have entered the required information in the page and you are ready to continue to the next page in the configuration process, click on the Forward button.
Back: If you want to return to the previous page, click on the Back button.
Cancel: Click on the Cancel button to stop the Evolution configuration process and close the Evolution Setup Assistant.

The following sections describe the information that you need to enter in the Evolution Setup Assistant. If you are unsure what information to enter, contact your system administrator.

Entering Your Identity Information

Enter your identity information in the Identity page in the Evolution Setup Assistant. Table 2–1 lists the identity settings that you can configure.

When you complete your identity information, click on the Forward button.

Table 2–1 Identity Settings


Element	Description
Full name	Type your full name in the text box.
Email address	Type your email address in the text box.
Reply-To	Optional. In the text box, type the email address to which to send replies to your messages. When someone replies to your messages, the reply goes to this address. If you do not type an address in this text box, the address in the Email address text box is used as your reply-to address.
Organization	Optional. Type the name of the organization for which you work.

Configuring a Mail Server From Which to Receive Email

Enter your receiving mail server information in the first Receiving Mail page in the Evolution Setup Assistant.

Evolution can receive email in several ways. Select the type of server from which you want to receive email from the Server Type drop-down list. Select one of the following options:

IMAP: Internet Message Access Protocol (IMAP) servers receive and store your messages. When you log in to an IMAP server, you can view header information for your messages. You can open the messages that you want to read, and you can also create and use folders on the IMAP server.

Select this option if you want to access your email from multiple systems.
POP: Post Office Protocol (POP) servers store your messages until you log in to the server. When you log in to the POP server, all your messages are downloaded to your local area and are deleted from the POP server. You work with your messages in your local area. Typically, a POP server has a permanent connection to the Internet, and the clients of the server connect occasionally to the Internet.

Select this option to download your messages to your local directories.
Local delivery: The mbox format stores your messages in one large file in your local file system. This file is called a mail spool.

Select this option if you want to store email from the mail spool in your home directory.
MH-format mail directories: Mail servers that use mh format store messages in individual files. Select this option if you want to use an application that uses the mh format.
Maildir-format mail directories: Mail servers that use maildir format also store messages in individual files. The maildir format is similar to the mh format. Select this option if you want to use an application that uses the maildir format, for example, qmail.
Standard Unix mbox spool or directory: This option uses mbox format. Select this option if you want to store email from the mail spool in a directory other than your home directory.
None: Select this option if you do not want to use this email account to receive email messages.
Microsoft Exchange: Select this option if you want to access your account on a Microsoft Exchange 2000 server. This option is only available if you purchase Ximian Connector for Microsoft Exchange.

When you select an option from the Server Type drop-down list, more options are displayed in the Receiving Mail page. Depending on the option that you selected, different options are displayed. Table 2–2 lists the receiving mail server settings that you can configure. the elements in the Receiving Mail window

When you complete the receiving mail server information, click on the Forward button.

Table 2–2 Receiving Mail Server Settings


Element	Description
Host	Enter the host name of the mail server in this field. IMAP, POP options only.
Username	Enter your username for your account on the mail server in this field. IMAP, POP options only.
Authentication type	Select a type of authentication to use for the account. IMAP, POP options only.
Check for supported types	Click on this button to check what types of authentication the server supports. The types of authentication that the server supports are added to the Authentication type drop-down list. IMAP, POP options only.
Remember this password	Select this option if you want to connect directly to the mail server, rather than enter your password each time you connect. IMAP, POP options only.
Path	Enter the path to the location where you want to store your email. Local delivery, MH-format mail directories, Maildir-format mail directories, Standard Unix mbox spool or directory options only.

Configuring Receiving Email Options

Enter your receiving email options in the second Receiving Mail page in the Evolution Setup Assistant. Table 2–3 lists the options for receiving email that you can configure.

When you complete the receiving email options, click on the Forward button.

Table 2–3 Receiving Email Options


Element	Description
Automatically check for new mail every	Select this option if you want `Evolution` to check for new messages automatically. Use the spin box to specify how often to check for new messages, in minutes.
Check for new messages in all folders	Select this option if you want `Evolution` to check for new messages in all your IMAP folders. IMAP option only.
Show only subscribed folders	Select this option to view only the IMAP folders to which you have subscribed, not all of your IMAP folders. IMAP option only.
Override server-supplied folder namespace	An IMAP namespace is a directory where your messages are stored. Select this option if you want to store your messages in a namespace other than the default namespace that the IMAP server provides. IMAP option only.
Namespace	If you select the Override server-supplied folder namespace option, enter the namespace in which you want to store your messages in this field. IMAP option only.
Apply filters to new messages in INBOX on this server	Select this option to apply your message filters to messages that are delivered to your Inbox on the IMAP server, as well as to messages that you download to your local area. IMAP option only.
Leave messages on server	Select this option to store copies of your messages on the POP server. POP option only.
Apply filters to new messages in INBOX	Select this option to apply your message filters to your Inbox. Maildir-format mail directories, Standard Unix mbox spool or directory options only.
Store status headers in Elm/Pine/Mutt format	Select this option if you want to use the `X-Status` message header format. Select this option if you use email applications that use the `X-Status` message header format. For example, `Elm`, `mutt`, and `Pine` use the `X-Status` message header format. Standard Unix mbox spool or directory option only.
Use the '.folders' folder summary file (exmh)	Select this option if you want `Evolution` to use the folder summary file that is generated by the `exmh` application. MH-format mail directories option only.

Configuring How to Send Email

Enter your sending email configuration information in the Sending Mail page in the Evolution Setup Assistant. Evolution can send email in several ways. Select the type of server that you want to use to send email from the Server Type drop-down list. Select one of the following options:

SMTP: Uses Simple Mail Transfer Protocol (SMTP) to forward messages to a server. The server sends the messages.
Sendmail: Uses the sendmail program to send email from your system.
Microsoft Exchange: Uses a Microsoft Exchange server which uses several protocols to send email. This option is only available if you purchase Ximian Connector for Microsoft Exchange.

When you select an option from the Server Type drop-down list, more dialog elements are displayed in the Sending Mail page. Depending on the option that you selected, different elements are displayed in the page. Table 2–4 lists the sending email settings that you can configure.

When you complete the configuration information for sending email, click on the Forward button.

Table 2–4 Sending Email Settings


Element	Description
Host	Enter the DNS name or the IP address of the mail server in this field. SMTP, Microsoft Exchange options only.
Server requires authentication	Select this option if the server requires you to authenticate when you log in to send email. SMTP option only.
Authentication Type	Select a type of authentication to use for the account. SMTP option only.
Check for supported types	Click on this button to check what types of authentication the server supports. The types of authentication that the server supports are added to the Authentication Type drop-down list. SMTP option only.
Username	Enter your username for your account on the mail server in this field. SMTP option only.
Remember this password	Select this option if you want to connect directly to the mail server, rather than enter your password each time you connect. SMTP option only.

Configuring Account Management Settings

Enter your account management information in the Account Management page in the Evolution Setup Assistant. Table 2–5 lists the account management settings that you can configure.

When you complete the account management information, click on the Forward button.

Table 2–5 Account Management Settings


Element	Description
Name	Type a name for this email account in the text box.
Make this my default account	Select this option to make the new account your default email account.

Selecting a Time Zone

Select your time zone in the Timezone page in the Evolution Setup Assistant. The Timezone page shows a map of the world. The red dots on the map represent major cities and other locations.

Use your mouse to select a time zone, as follows:

Mouse: Point to a red dot on the map to display the name of the location. The name is displayed under the map.
Left mouse button: Click on an area on the map to zoom in to that area and to select that time zone.
Right mouse button: Click the right mouse button on the map to zoom out.

Alternatively, select a time zone from the Selection drop-down list.

When you select a time zone, click on the Forward button.

Importing Data From Other Applications

Evolution searches for email or contact data in the following formats:

mbox format: Evolution, Netscape Version 4.7x, Mozilla, Eudora, Pine, and Elm use this email format.
.mbx format: Microsoft Outlook Express 4 uses this email format.
Vcard format: GnomeCard, other GNOME applications, KDE, and other contact management applications use this format for contact information. Typically, files in this format have .vcf or .gcrd file extensions.

If Evolution finds email or contact data from the listed applications on your system, the Evolution Setup Assistant displays an Importing Files page. The Importing Files page displays a list of the applications for which Evolution has found email or contact data.

If Evolution finds email data for an application, a mail check box is displayed under the application.

If Evolution finds contact data for an application, an address book check box is displayed under the application.

To import data, select the check boxes for the data that you want to import, then click on the Import button.

When you complete the import, click on the Forward button.

When you complete entering configuration information, click on the Apply button.

Note –

If you do not want to import data when you do the initial configuration of Evolution, you can use the Evolution Import Assistant. The Evolution Import Assistant guides you through the process to import data. To open the Evolution Import Assistant, choose File -> Import from the Evolution window.

Importing Email from mutt

The mutt email client is text-based. Linux and UNIX distributions often include mutt. You can import your email easily from mutt to Evolution because mutt uses the standard mbox, maildir, and mh formats.

By default, mutt stores your email as follows:

Format	Directory
`mbox`	`~/mbox`
`maildir`	`~/Maildir`

To import email from mutt to Evolution, perform the following steps:

Choose File -> Import from the Evolution window. An Evolution Import Assistant is displayed.
Click on the Forward button to begin the configuration process. An Importer Type page is displayed.
Select the Import a single file option, then click on the Forward button.
Enter the name of the file that you want to import in the Filename field. Alternatively, to browse for the file, click on the Browse button. When you select a file, click OK, then click on the Forward button.
Click on the Import button. A Select folder dialog is displayed.
Select the Evolution folder to which you want to import the mutt email. Alternatively, click on the New button to create a new folder.

When you select a folder, click OK. Your mutt email is imported to the folder that you specified.

Importing Email from KMail

KMail is the email client for KDE. You can import your email easily from KMail to Evolution because KMail uses the standard mbox format. By default, KMail stores your email in the Mail directory of your home directory.

To import email from KMail to Evolution, perform the following steps:

Choose File -> Import from the Evolution window. An Evolution Import Assistant is displayed.
Click on the Forward button to begin the configuration process. An Importer Type page is displayed.
Select the Import a single file option, then click on the Forward button.
Enter the name of the file that you want to import in the Filename field. Alternatively, to browse for the file, click on the Browse button. When you select a file, click OK, then click on the Forward button.
Click on the Import button. A Select folder dialog is displayed.
Select the Evolution folder to which you want to import the KMail mail. Alternatively, click on the New button to create a new folder.

When you select a folder, click OK. Your KMail email is imported to the folder that you specified.