Chapter 12   End Users as Administrators


This document provides step-by-step instructions that an End User will need to modify his or her own account information. The topics included in this document are:

• Logging In

• Modifying User Account Information

• Mail Lists

Logging In

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To Start Delegated Administrator and Log In:

1. Point a browser to the URL for the Delegated Administrator host. Example:

   http://<host_name>:<port>/nda/default/en/login.html

2. In the Login window, enter your system user ID and password.

3. Click Login.

   Delegated Administrator displays the your user account administration page. Figure 12-1 provides a quick tour of the page. By default, your Delegated Administrator session will time out after thirty minutes of inactivity.

Figure 12-1    The End-User Administration Page.

To View Basic Information

Your basic user account information is entered by a system administrator, and you cannot modify it. Click Basic Information to view the following:

Login ID. Displays your system user ID as assigned by a network administrator.

First name. Enter your given name as it appears on official company records.

Last name. Enter your surname as it appears on official company records.

Email address: Displays your primary email address.

Mail host: Displays the name of the computer system from which receive email.

Alternate Email Addresses. Displays a list of your alternate email addresses, or aliases to the primary email address.

Access domains: Lists the access domains from which you can retrieve mail.

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Note	If no access domains are specified in the Access domain field, you can retrieve mail from any domain.

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Quota. Displays your mail disk quota. Disk quotas allow administrators to limit the amount of disk space allotted to each user.

To View Class of Services

Class of Services determines which services are available to you. Your class of services is assigned by a system administrator, and you cannot modify it. Click Class of Service to view the services available to you.

Modifying User Account Information

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You can modify your password, language preference, and mail delivery options. Depending upon the way your system administrator has set up your network, you may be able to modify other information about yourself such as your work phone numbers, mailing address, and individual web page URL.

To Change Your Password

1. Click Change Password, and then enter the following:

   Current Password. Enter the password you currently use to log into your network.

   New Password. Enter a password that is different from the current password.

   Retype New Password. Type the new password again to confirm it.

2. Click Apply.

To Modify Personal Information

1. Click Personal Information and then modify the following as necessary:

   Telephone number. Enter your phone number as it appears in company records. Example: 454-555-4444.

   Fax number. Enter your fax number as it appears in company records. Example: 454-555-4444.

   Mobile number. Enter your mobile or cell phone number as it appears in company records. Example: 454-555-4444.

   Pager number. Enter your pager number as it appears in company records. Example: 454-555-4444.

   Mailing address. Enter a street address where you can receive print mail or packages. Example: 1234 Main Street, Anytown, AnyState.

   Web Page URL. Enter the URL for a web page that contains more information about you. Example: http://www.siroe.com/sales/reps

   Description. Enter a description for the web page that contains more information about you.

   Preferred Language. Use the drop-down list to indicate your preferred language. Delegated Administrator will display the user interface localized for the preferred language. For example, the Siroe company has employees in Japan, and they have indicated they prefer to conduct business in Japanese. When the Siroe administrator sets this preference to Japanese for a user, Delegated Administrator displays the Japanese version of the user interface.

2. Click Apply.

   
   

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   Note	If the following features are not displayed in your adminstration page, they may not be enabled or available to you. If you have questions regarding these features, contact your system administrator.

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Mail Delivery Options

3. If Mail Delivery Options is displayed, click it and then modify the following information as necessary:

   Deliver incoming messages to:

   POP3/IMAP4 mailbox. To enable mail delivery to regular POP3 or IMAP4 mailboxes, select this option.

   Unix mailbox. To allow messages to be delivered to a designated Unix mailbox, select this option. Unix delivery is available only to users whose Messaging Server runs on a Unix host machine.

   Process incoming messages through one or more programs:

   By default, incoming messages are put in the inbox of the mail account the message is addressed to. Accounts can be configured to perform various operations with the messages it receives. Examples include putting incoming messages in particular mail folders, forwarding them somewhere else, or generating an automatic response. For detailed information, contact your system administrator.

   Enable the following programs: If you want to specify a mechanism for forwarding messages to an external application for processing before delivery to you, select this option. Then enter the external application command(s) to be used for processing this user's mail

   Forward a copy of each message to: Enter another address instead of or in addition to your primary address. This enables mail to automatically be forwarded to the specified address.

Setting Vacation Auto-Responder Rules

Vacation Auto-Responder Rules make it possible for you to set up an automatic reply to messages you receive when you are not at work.

1. If Vacation Auto-Responder Rule is displayed, enter the following:

   Auto-responder mode. Use the drop-down list to select one of the following:

   • Off. Disables auto-reply.

   • Echo. An automatic reply is sent for each received message and the received message appended as a MIME attachment to the reply. If you select this mode, you can enter a reply message in the Message field.

   • Vacation. The first message received by you from a given sender generates an automatic response; subsequent messages from that sender do not generate a response. If you select this mode, use the Vacation start/ end date options and enter a reply message in the Reply text field.

   • Auto-reply. Every incoming message received by you generates the specified automatic response. (The received message is not attached to the reply.) If you select this mode, you can enter a reply message in the Message field.

   If you selected vacation mode, supply dates and times to determine when the auto-reply message should start and end:

   • Vacation Start Date. If your vacation begins immediately, choose Now. If you want to specify a date, choose Date and then use the drop-down lists to indicate the date.

   • Vacation Start Time. Enter the start time using the 24-hour format.

   • Vacation End Date. If you don't have a specific end date, choose Never. If you want to specify a date, choose Date and then use the drop-down lists to indicate the date.

   • Vacation End Time. Enter the end time using the 24-hour format.

   Message text. If you selected echo, vacation, or auto-reply mode, type a reply message to be returned to the sender. When the Vacation Auto-Responder is activated, Delegated Administrator will send the following default messages unless a specific text message is created:

   Echo mode:

   "This account has been configured to echo all mail, with no added text"

   Vacation:

   This person is currently on vacation.

   Auto-Reply:

   This account has been configured to reply to all mail, with no text.

2. Click OK.

Mail Lists

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Mail lists make it possible for you to send the same message to a number of other users at one time. A mail list specifies the email addresses (users) that receive all messages sent to a single email address. For example, in the Siroe company, if you send one email to the address sales@Siroe.com, each employee in the Sales Department will receive the email.

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Note	You cannot use Delegated Administrator to manage mail lists unless Netscape Messaging Server 4.x is installed and properly configured. The following mail list features and functionality will not be available to you until a higher-level administrator enables them for you.

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Mail List Owners

A mail list may have one or more owners assigned to it. The owner can perform all operations on the mail list including creating new mail lists and assigning owners. The owner can edit the properties of any mail list that he or she owns. If the owner is a properly authorized administrator or user, he or she can create mail lists and assign owners to the lists.

Moderated Mail Lists

You can assign a moderator to filter messages sent to the mail list. This is useful in preventing unrelated messages from being distributed to members of the mail list. When you designate a moderator, the mail list is known as a moderated list. In a moderated mail list, all messages sent by members of the mail list are sent to the moderator. The moderator either approves or rejects the messages, and then sends only approved messages to all members of the mail list.

Managing Mail Lists

You can create and manage mail lists only if you are granted mail list privileges from a system dministrator. Once a user is granted mail list privileges, the Manage Mail Lists option is displayed in your account information window.

To Create a New Mail List

1. Click Manage Mail Lists.

2. In the My Account Mail window, click Create Mail List.

3. In the New Mail List window, provide the following mail list information:

   Mail List Name. Enter a name that describes the mail list. Example: Sales

   Description. Enter a description of the purpose or nature of the mail list. You can use this field to enter a URL to an HTML page providing additional information about the mail list. This is for informational purposes only; the URL is not used by Messaging Server or by Delegated Administrator.

   Primary Email Address. Enter the publicized address to which mail for the mail list is sent. There can be only one primary address, which must be a valid, correctly formatted SMTP address conforming to RFC 821 specifications.

   Alternate Email Addresses. This field displays a list of alternate email addresses, or aliases to the primary email address. Click Add to modify the information in this field. Then, in the Set Mail Address window, provide the following:

   • Enter an alternate address. This is essentially an alias for the primary address. For example, if a primary address is human resources@siore.com, you can enter hr@siroe.com as an alternate address. This ensures that recipients will receive messages that are mistakenly addressed to "hr."

   • You can specify any number of alternate addresses as long as each address is unique. Messages that arrive for any of these aliases are directed to the primary address.

   Owners. To add an existing user to the Owners list, click the corresponding Add button. Then use the Search for User window to locate and select the user.

   Members. To add a user to the mail list, click the corresponding Add button. Then use the Add Member window to locate and select the user.

   Person for Bounced Messages. Use the search feature to locate and select the person, possibly a list owner or system administrator, to whom error messages should be sent when mail sent to the list can not be delivered.

   Allow users to join. If you want to allow users to add themselves to the mail list, choose Yes. If you want to restrict users from adding themselves to the mail list, choose No.

   Show Members of List To. If you want the owners and members of this list to be able to view the members' names, choose All. If you want no owners or members to be able to view members' names, choose None.

   Hide Mail List. If you want to make a mail list visible to all users for subscription purposes, choose No. To make the mail list visible to only Organization Administrators, choose Yes.

   Authorized Senders to List. Enter information regarding users, groups of users or specific domains that are allowed to post messages to the mail list:

   Anyone. Any user may contribute to the mail list.

   Anyone in the Mail List. Only users included in the mail list may contribute to the mail list.

   Anyone in the following list. If you want to allow specific individuals or groups of individuals to be able to post messages to the mail list, click the associated radio button. Then specify the following:

   Users and Groups. This fields displays the list of individual users and groups from which messages will be accepted for posting to this mail list. To Add a user or group to the list, click the corresponding Add button. If no user or group is specified, there is no sender-user restriction.

   DNS Domains. This fields displays the list of domains from which messages will be accepted for posting to this mail list. To Add a domain name to the list, click the corresponding Add button. If no domain is specified, there is no sender-domain restriction.

   When Message to this List is rejected:

   Send message to Moderator(s). If you want to automatically forward rejected messages to the mailing-list moderator or moderators for further action, select this option. If you select this option, you must add at least one entry in the List moderators field. To add a user to the moderator list, click the corresponding Add button. Then use the Add Moderator window to locate and select a user.

4. Click OK.

To Edit a Mail List

1. Click Manage Mail Lists.

2. In the Manage Mail Lists window, click Owned Mail Lists.

3. Use the Search feature to generate a list of your mail lists.

4. In the Search results, locate the mail list you want to edit, and click its name.

5. In the Edit Mail List window, make changes as necessary, and then click OK.

To Subscribe to a Mail List

1. Click Manage Mail Lists.

2. Click Subscriptions to Mail Lists.

3. Use the Search feature to generate a list of mail lists in the organization.
   1. Select Subscribe to generate a list of mail lists that you currently subscribe to.

   2. Select Unsubscribe to generate a list of available mail lists that you can subscribe to.

4. In the Search results, locate the mail list you want to subscribe to, and then click Subscribe.

5. In the Subscribe Mail List window, click Subscribe.

6. In the Status window, click Continue.

To Unsubscribe from a Mail List

1. Click Manage Mail Lists.

2. Click Subscriptions to Mail Lists.

3. Use the Search feature to generate a list of mail lists in the organization.
   1. Select Subscribe to generate a list of mail lists that you currently subscribe to.

   2. Select Unsubscribe to generate a list of available mail lists that you can subscribe to.

4. In the Search results, locate the mail list you want to unsubscribe from, and then click Unsubscribe.

5. In the Unsubscribe Mail List window, click Unsubscribe.

6. In the Status window, click Continue.

To Delete a Mail List

1. Click Manage Mail Lists.

2. Click Owned Mail Lists.

3. In the Search results, in the right pane, locate the mail list you want to delete. In the drop-down list, choose Delete.

4. When you see a confirmation message, click Continue.