3 Maintaining WebCenter Spaces

Keeping the WebCenter Spaces application up and running requires input from both the Fusion Middleware administrator and the WebCenter Spaces administrator. This chapter outlines the roles and responsibilities of each administrator who may, in some cases, be the same person.

Some roadmaps are also provided to help guide you through the process.

This chapter includes the following sections:

• Section 3.1, "Role of the Fusion Middleware Administrator"

• Section 3.2, "Role of the WebCenter Spaces Administrator"

• Section 3.3, "System Administration for WebCenter Spaces (Roadmap) "

• Section 3.4, "Application Administration for WebCenter Spaces (Roadmap) "

Audience

The content of this chapter is intended for Fusion Middleware administrators responsible for WebCenter Spaces (users granted the Admin role through the Oracle WebLogic Server Administration Console) and WebCenter Spaces administrators (users granted the Administrator role through WebCenter Spaces Administration).

Note:

Administrators maintaining WebCenter Portal applications should refer to Chapter 5, "Maintaining WebCenter Portal Applications".

3.1 Role of the Fusion Middleware Administrator

Oracle Fusion Middleware provides a single administrative role with complete administrative capabilities—the Admin role. The Fusion Middleware administrator can perform the complete range of security-sensitive administrative duties, and all installation, configuration, and audit tasks. This administrator is also responsible for setting up and configuring WebCenter Spaces immediately after installation, and performing on-going administrative tasks for WebCenter Spaces and other Oracle WebCenter components. Throughout this document, this administrator is referred to as the Fusion Middleware administrator.

A single Fusion Middleware administrator account (weblogic by default) is set up when Fusion Middleware is installed. The password is the one you provided during installation.

To find out what on-going administrative tasks a Fusion Middleware administrator is expected to perform in relation to WebCenter Spaces, follow the Roadmap - Administering and Monitoring WebCenter Spaces.

Note:

The Fusion Middleware administrator is also responsible for getting WebCenter Spaces up and running out-of-the-box, for details see Section 2.4, "Setting Up WebCenter Spaces for the First Time (Roadmap)."

3.2 Role of the WebCenter Spaces Administrator

WebCenter Spaces administrators have the highest application privileges within the WebCenter Spaces application itself. This administrator can view and customize every aspect of the WebCenter Spaces application, manage users and roles, and delegate responsibilities to others.

Out-of-the-box, the default Fusion Middleware administrator (weblogic) is the only user assigned to the WebCenter Spaces Administrator role. The password is the one provided during installation.

To find out what on-going administrative tasks a WebCenter Spaces administrator is expected to perform in relation to WebCenter Spaces, follow the Roadmap - Keeping WebCenter Spaces Up and Running.

Note:

The WebCenter Spaces administrator is also responsible for customizing WebCenter Spaces out-of-the-box, for details see Section 2.5, "Customizing WebCenter Spaces for the First Time (Roadmap)".

3.3 System Administration for WebCenter Spaces (Roadmap)

The roadmap in Table 3-1 outlines typical tasks that a Fusion Middleware administrator might perform to keep WebCenter Spaces up and running.

Table 3-1 Roadmap - Administering and Monitoring WebCenter Spaces

Task	Documentation	Role
Stop and start the managed server	Restart the managed server on which WebCenter Spaces is deployed to effect configuration changes or for routine maintenance: Starting and Stopping Managed Servers for WebCenter Application Deployments Tip: The managed server for WebCenter Spaces is named WC_Spaces.	Fusion Middleware Admin
View and manage log files	Identify and diagnose problems through log files. WebCenter Spaces logs record all types of events, including startup and shutdown information, errors, warnings, and other information: Viewing and Configuring Log Information	Fusion Middleware Admin
Monitor performance	Analyze the performance of WebCenter Spaces and monitor its current status through Fusion Middleware Control Console: Viewing Performance Information Monitoring WebCenter Spaces Fusion Middleware administrators granted one of these roles can view performance metrics: Admin, Operator, Monitor. To find out more, see in "Understanding Administrative Operations, Roles, and Tools". WebCenter Spaces administrators can monitor application performance and usage using WebCenter Analytics: Understanding the Analytics Administration Page in WebCenter Spaces	Fusion Middleware Admin WebCenter Spaces Admin
Tune application properties	Reconfigure performance related parameters for the WebCenter environment, WebCenter application, and WebCenter services: Tuning Oracle WebCenter Performance	Fusion Middleware Admin
Stop and start WebCenter Spaces	Fusion Middleware administrators may shut down WebCenter Spaces for maintenance purposes and then restart the application: Starting WebCenter Spaces Using Fusion Middleware Control Stopping WebCenter Spaces Using Fusion Middleware Control	Fusion Middleware Admin
Modify back-end services	Add, modify, and delete connections through Fusion Middleware Control Console. See:	Fusion Middleware Admin
Content Repositories	Managing Content Repositories
Mail Servers	Managing the Mail Service
BPEL Servers	Managing the Worklist Service
Collaboration Services	Managing the Announcements and Discussions Services Managing the Instant Messaging and Presence Service
Calendar Services	Managing the Events Service
Secure Enterprise Search	Managing Oracle SES Search in WebCenter
Analytics Services	Managing the Analytics Service
Activity Graph Services	Managing the Activity Graph Service
Personalization Services	Managing WebCenter Personalization
Events, Links, Lists, Notes, Tags, and People Connections	Setting Up Database Connections Setting Up the MDS Repository
Modify external applications and portlet producers	Add, modify, and delete connections through Fusion Middleware Control Console. See:	Fusion Middleware Admin
External Applications	Managing External Applications
Portlet Producers	Registering WSRP Producers Registering Oracle PDK-Java Producers Registering the Pagelet Producer
Configure SSL communication	Configure secure communication: Configuring SSL Configuring WS-Security Configuring Single Sign-on See also Oracle Fusion Middleware Security Guide.	Fusion Middleware Admin
Reassociate your identity, policy, and credential stores	Reassociate your identity or policy stores: Configuring the Identity Store Configuring the Policy and Credential Store See also Oracle Fusion Middleware Security Guide.	Fusion Middleware Admin
Reconfigure WebCenter repository	Reconfigure the WebCenter repository: Setting Up Database Connections	Fusion Middleware Admin
Reconfigure MDS repository	Reconfigure the application's MDS repository: Setting Up the MDS Repository See also Oracle Fusion Middleware Administrator's Guide: Managing the MDS Repository Configuring an Application to Use a Different MDS Repository or Partition Moving Metadata from a Test System to a Production System	Fusion Middleware Admin
Reconfigure WebCenter Spaces workflows	Install WebCenter Spaces workflows on a different BPEL server and reconfigure the connection: Installing WebCenter Spaces Workflows Specifying the BPEL Server Hosting WebCenter Spaces Workflows	Fusion Middleware Admin
Export WebCenter Spaces	Use the export facility to move content to a remote instance or between stage and production environments: Exporting an Entire WebCenter Spaces Application Exporting Spaces Exporting Space Templates	Fusion Middleware Admin
Import WebCenter Spaces	Use the import facility to restore WebCenter Spaces from a backup or to move content to a remote instance or between stage and production environments: Importing an Entire WebCenter Spaces Application Importing Spaces Importing Space Templates	Fusion Middleware Admin

3.4 Application Administration for WebCenter Spaces (Roadmap)

The roadmap in Table 3-2 outlines typical tasks that a WebCenter Spaces administrator might perform while WebCenter Spaces is up and running.

If WebCenter Spaces must be taken offline for maintenance, ensure that a suitable message displays to any users who attempt to access the application while it is offline.

Table 3-2 Roadmap - Keeping WebCenter Spaces Up and Running

Task	Documentation	Role
Modify Application Settings	Modify application-wide settings as required: Performing Actions on WebCenter Spaces Administration Pages Configuring Global Defaults Configuring Services, Portlet Producers, and External Applications Preparing Your Initial Portal Pages Managing Portal Resources	WebCenter Spaces Admin
Manage Home Spaces	Manage personal pages and business role pages. Push content to Home Spaces: Working with Business Role Page Working with Personal Pages Working with System Pages	WebCenter Spaces Admin
Manage Spaces	Take any Space temporarily offline and close down any Space that is inactive. Edit and delete any Space: Viewing Space Information Changing the Status of a Space	WebCenter Spaces Admin
Manage Space Templates	Manage Space templates. Review and delete any template: Managing Space Templates	WebCenter Spaces Admin
Maintain Users and Roles	Maintain security. Modify user role permissions and assign new roles: Modifying Application Role Permissions Assigning a User to a Different Role	WebCenter Spaces Admin
Manage External Applications	Maintain external applications. Add, modify, and delete entries: Registering External Applications	WebCenter Spaces Admin AppConnectionManager r
Manage Portlet Producers	Maintain portlet producers. Add, modify, and delete entries: Registering Portlet Producers	WebCenter Spaces Admin AppConnectionManager r