43 Review Account Status Information

This chapter contains these topics:

You can review summarized information about a customer's account or a parent account, such as the total open amount or dates of the first and last invoice using Account Status Summary, P03203.

Navigation

From Accounts Receivable (G03), choose Customer & Invoice Entry

From Customer & Invoice Entry (G0311), choose Account Status Summary

Before You Begin

  • Run the Credit Analysis Refresh program (P03525) to update account information that is displayed in "As Of" mode.

  • Set the processing option for process aging to have either the "As Of" mode as the default display or the "Real Time" mode for the default display.

What You Should Know About

Topic Description
Multi-Currency If a customer uses multiple currencies, the system associates decimals with amounts by:

  • Specific units (ledger type BU, AU, and so on). This is determined by the data display decimals in the data dictionary.

  • Individual transaction amounts that represent the foreign currency. This is determined by the currency of the transaction (ledger type CA or Mode F).

  • Summary amounts that represent the foreign currency of the last currency code associated with a particular total.

  • Individual transaction amounts or summary amounts that represent the domestic currency of the company.

The currency code or company you specify on Account Status Summary determines the decimals for aging and open amounts (real-time only).

The amount currency you define in the customer record determines how the system uses decimals for the following amounts:

  • Invoiced this year

  • Invoiced prior year

  • Last paid amount

43.1 Reviewing Aged "As Of" Information

You can review the status of an account as of the last time you ran the Credit Analysis Refresh program. The system displays aging information on Account Status Summary according to the processing options you set for Credit Analysis Refresh.

"As Of" aging information is stored in the A/R Cash Management worktable (F0315) and the Customer Master table (F0301).

To review aged "as of" information

On Account Status Summary

Figure 43-1 Account Status Summary screen

Description of Figure 43-1 follows
Description of ''Figure 43-1 Account Status Summary screen''

  1. Complete one of the following fields:

    • Parent Number

    • Customer Number

  2. Complete the following optional field:

    • Company

  3. Depending on how your default display mode is set, toggle to "as of" mode using the Mode function (F19).

43.2 Reviewing Real-Time Information

You can view the status of an account as of a specific date. For example, if you enter today's date, the information is current as of today.

The real-time information that displays on Account Status Summary is stored in the A/R Ledger (F0311) and Customer Master tables. Because the A/R Ledger table contains more records then the A/R Cash Management worktable, the system might take longer to display information.

To review real-time information

On Account Status Summary

  1. Complete one of the following fields:

    • Parent Number

    • Customer Number

  2. Complete the following optional field:

    • Company

  3. Depending on how your default display mode is set, toggle to "real time" mode using the Mode function (F18).

    Figure 43-2 Account Status Summary (Mode) screen

    Description of Figure 43-2 follows
    Description of ''Figure 43-2 Account Status Summary (Mode) screen''

  4. Change the following optional field:

    • As of Date

Field Explanation
As of Date The cutoff date for information you want to display on a form or print on a report.