56 Updates and Purges Processing Options

This chapter contains these topics:

• Section 56.1, "Global Update Category Codes (P01490),"

• Section 56.2, "Purge Address Book (P01800),"

• Section 56.3, "Consolidation Purge (P018001),"

• Section 56.4, "Run Consolidation in Batch (P01855),"

• Section 56.5, "File and Field Files Merge (P01859),"

• Section 56.6, "Build Address Book Reporting File (P01901),"

• Section 56.7, "Identify Inactive Addresses (P01951)."

56.1 Global Update Category Codes (P01490)

Processing Option	Processing Options Requiring Further Description
PROOF/FINAL MODE
1. Enter '1' to run in Final Mode. If left blank, Proof will be run and no updates will be performed.
PRINT REPORT
2. Enter '1' to print a report of all Addresses changed/to be changed during the update. If left blank, no report will be written.
DATA UPDATES
3. Enter the data value to be replaced or "plugged" into the selected Address Book fields (*BL = blanks):
1. Category Code 1 ( 3 character)
2. " " 2 ( " " )
3. " " 3 ( " " )
4. " " 4 ( " " )
5. " " 5 ( " " )
6. " " 6 ( " " )
7. " " 7 ( " " )
8. " " 8 ( " " )
9. " " 9 ( " " )
10. " " 10 ( " " )
11. " " 11 ( " " )
12. " " 12 ( " " )
13. Category Code 13 ( 3 character)
14. " " 14 ( " " )
15. " " 15 ( " " )
16. " " 16 ( " " )
17. " " 17 ( " " )
18. " " 18 ( " " )
19. " " 19 ( " " )
20. " " 20 ( " " )
21. " " 21 ( " " )
22. " " 22 ( " " )
23. " " 23 ( " " )
24. " " 24 ( " " )
25. " " 25 ( " " )
26. " " 26 ( " " )
27. " " 27 ( " " )
28. " " 28 ( " " )
29. " " 29 ( " " )
30. " " 30 ( " " )
31. S.I.C. Code (10 " )
32. Employee ( 1 " )
33. Supplier ( 1 " )
34. Customer ( 1 " )
35. Business Unit (12 " )
36. Credit Message ( 2 " )
37. Search Type ( 3 " )
38. Tax ID (20 " )
39. Person/Corp Code ( 1 " )

56.2 Purge Address Book (P01800)

Processing Option	Processing Options Requiring Further Description
PROOF OR FINAL MODE:
1. Enter a '1' to process the information in Final mode. If left blank, the processing will be performed in Proof mode and no file updates will occur.
PRINT REPORT INFORMATION:
2. Enter a '1' to print the report information of the Address Book records which were deleted.
ONE-TIME VENDORS:
3. Enter a '1' to purge One-Time vendors regardless of existing A/P ledger transactions. If left blank, regular edits will be performed before the purge is permitted.

56.3 Consolidation Purge (P018001)

Processing Option	Processing Options Requiring Further Description
PROOF OR FINAL MODE:
1. Enter a '1' to process the information in Final mode. If left blank, the processing will be performed in Proof mode and no file updates will occur.
PRINT REPORT INFORMATION:
2. Enter a '1' to print Address records eligible for purge or purged on the report. If left blank, only records not eligible for purge will appear.

56.4 Run Consolidation in Batch (P01855)

Processing Option	Processing Options Requiring Further Description
PROOF OR FINAL MODE:
1. Enter a '1' to run the program in Final Mode. If left blank, the program will be run in Proof Mode and no file updates will occur. WARNING! We STRONGLY recommend you backup your system files prior to running this program in Final Mode. Once run in Final Mode, there is no recovery process available other than restoring your files to pre- processing status.
JOB QUEUE PROCESSING:
2. Enter the Job Queue name for up to five (5) Job Queues. This will determine where the different files will be processed and allow them to process concurrently. Job Queue 1 . . . . . . . . Job Queue 2 . . . . . . . . Job Queue 3 . . . . . . . . Job Queue 4 . . . . . . . . Job Queue 5 . . . . . . . . NOTE: Files requiring custom program processing will process in the same Queue as this program

56.5 File and Field Files Merge (P01859)

Processing Option	Processing Options Requiring Further Description
PROOF OR FINAL MODE:
1. Enter '1' to process in Final mode. If left blank, File and Field files will not be modified.
DATA/PRODUCTION LIBRARIES:
2. Enter the JDFDATA library name.
3. Enter your Production library name containing the Address Book Consolidation files.

56.6 Build Address Book Reporting File (P01901)

Processing Option	Processing Options Requiring Further Description
FILE MAINTENANCE:
1. Enter a '1' to clear the file before processing. Default of blank will update the file.

56.7 Identify Inactive Addresses (P01951)

Processing Option	Processing Options Requiring Further Description
INACTIVE MONTHS:
1. Enter the number of months to use when determining Address Book inactivity. If left blank, 12 months will be used.
ADDRESS BOOK PROCESSING:
2. Enter one of the following values to determine how to process each record determined to be inactive: blank = Report Address Only '1' = Report/Inactive '2' = Report/Inactive/Flag for Deletion