93 Batch Journal Entry Processing Options

This chapter contains these topics:

93.1 Journal Entry Batch Maintenance (P0901Z1)

Processing Option Processing Options Requiring Further Description
BATCH FILE REVIEW:  
1. Enter a '1' to view the Batch Review screen prior to working with the Batch Journal Entry.

A default of blank will take you directly to the Entry screen.

  
2. Enter a '1' to display the EDI (Electronic Data Interchange) fields on the Batch Review screen.  
3. Select the default display format:

' ' = Standard Batch JE Revisions

'1' = Batch JE w/VAT Tax

  
FIELD CONTROL:  
4. Enter a '1' to change the existing G/L date.

Warning: Note that a '1' in this processing option will change each G/L date in the batch subfile. Leave blank to allow update only to zero G/L dates in F0911Z1.

 This program will update each G/L date in the batch being modified in F0911Z1 to the date on the video.

If you leave this processing option blank, the program will only allow modification to the G/L date if it was zero in the batch file, and was mapped to include G/L date.

93.2 JE Batch File Processing - In Balance (P09110Z)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL MODE:  
1. Enter a '1' to process the batch information in Final mode.

If left blank, the batch processing will be performed in Proof mode and no file updates will occur.

  
PROCESS OUT-OF-BALANCE:  
2. Enter a '1' to allow processing if G/L records in F0911Z1 are out-of-balance (total is not zero).

If left blank, the transaction must be in-balance or the records will not be processed.

  
BYPASS TAX DEFAULTS:  
3. Enter a '1' to perform VAT tax processing.

If left blank, no tax processing or tax defaults will be in effect.

  
AUTOMATIC PURGE:  
4. Enter a '1' to automatically purge processed transaction from the batch file.

If left blank, transactions will be flagged as processed and will remain in the file.

  
AUTOMATIC POST:  
5. Enter a '1' to automatically submit the post after processing/creating general ledger transactions. This option is effective if only one batch is created by the processing program.

If left blank, the post is not submitted.

  
ERROR FILE:  
6. Enter a '1' to write error messages out to the PC Batch Entry Error file (F0040).

If left blank, no records will be written to the file.

  
SUPPRESS WARNINGS:  
7. Enter a '1' to suppress the printing of warnings on the error report and in the PC Batch Entry Error file.

If left blank, warnings will print on the error report and be placed into the error file.

  
DW VERSION FOR JOURNAL ENTRY PROCESSOR:  
8. To override standard Journal Entry processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
RECONCILIATION FILE PROCESSING:  
9. Enter a '1' to update the Cross-Environment Reconciliation file.

Blank will not update the reconciliation file.

Note: The Cross-Environment Reconciliation file can also be updated through the stand-alone Cross-Environment File Creation program.

  

93.3 Batch File Purge (P00PURGE)

Processing Option Processing Options Requiring Further Description
SAVE PURGED RECORDS:  
1. Enter a '1' to save the purged records to a special purge library.

(Default of blanks will NOT save any purged records.)

  
REORGANIZE FILE:  
2. Enter a '1' to reorganize the purged file.

(Default of blanks will NOT reorganize the file.)