45 Reclassify Lots

This chapter contains this topic:

• Section 45.1, "Reclassifying Lots"

You can reclassify an item and any associated lot when the item's properties change. When you reclassify, you create new item numbers and combine or split existing lots within locations.

45.1 Reclassifying Lots

From Inventory Management (G41), choose Inventory Master/Transactions

From Inventory Master/Transactions (G4111), choose Reclassifications

You also may be able to create new lots if you have set the Inventory Lot Creation (Y/N) field in branch/plant constants to allow you to do so.

For example, property changes that occur over time in technical grade sulfuric acid can result in a less potent grade of acid. You can create a new lot from this acid by specifying a different potency and grade.

In a similar example, if you blend several lots of sulfuric acid together and dilute them with water, you can create a new lot with a new potency and grade.

You can change a lot and any of the associated items as follows:

• Change the item number, location, lot, and lot status

• Create a new lot from an existing lot

• Combine several lots into a single lot

• Split one lot into several lots

• Combine several lots and create several new lots

45.1.1 Example: Types of Reclassifications

The following graphic illustrates how you can combine, blend, and split lots.

Figure 45-1 Example of combining, Blending, and Splitting Lots

Description of "Figure 45-1 Example of combining, Blending, and Splitting Lots"

After you reclassify an item and lot, the system adjusts inventory balances and performs related tracking and accounting tasks.

The system updates the following tables with item and lot change information:

• Item Ledger (F4111)

• Account Ledger (F0911)

• Item Location (F41021)

• Warehouse Location (F4602, only if you are using the Advanced Warehouse Management system with the Inventory Management system)

You can view detailed or summarized journal entries for these transactions on the Journal Entries and the Item Ledger Inquiry forms.

45.1.2 What You Should Know About

Topic	Description
Assigning lots to a single location through reclassifications	You can prevent the system from allowing you to assign lots to a single location if the lots meet the following criteria: When the items in the lots are the same When a single lot contains items with different statuses For more information, see Section 4.3, "Working with Item Locations"
Creating a lot	When you reclassify inventory, you might be able to create a lot if you have set the branch/plant constants appropriately. For more information, seeSection 33.1, "Setting Up Constants"

45.1.3 Before You Begin

• Verify that you have set up the general ledger accounts in the Account Master table (F0901)

• Verify that you have set up the automatic accounting instructions (AAIs) for distribution

• Review uncommitted quantity information for the item and related lot that you are reclassifying on Item Availability

Caution:

Use the Item/Lot Change Transactions program only for reclassifying items and lots. Using any of these programs to reclassify items or lots can adversely affect information throughout the Sales Order Management and Procurement systems.

To reclassify items and lots

On Reclassifications

Figure 45-2 Reclassifications screen

Description of "Figure 45-2 Reclassifications screen"

1. To enter reclassification information, complete the following fields:

   • From Branch/Plant

   • To Branch/Plant (BU for Account Duplication)

   • Trans. Date (Date-Order Transaction)

   • Document Number (Document)

   • Document Type

   • Explanation

   • G/L Date

2. Access the detail area (F4).

   Figure 45-3 Reclassifications screen (Detail area)

   
   Description of "Figure 45-3 Reclassifications screen (Detail area)"
   
   

3. 3Complete the following fields for each branch/plant in which the item is stored:

   • F/T (From/To)

   • Item Number

   • Quantity

   • UM

   • Location

   • Reason Code

   • Unit Cost

   • Extended Cost

   • Trans. Line (Transaction Line Number)

4. To create a new location and record for the lot, complete the following fields:

   • Lot

   • Grade

   • Potency

   • Lot Desc

   • Lot Expires

   • Lot Status

   The system processes the transaction and displays a document number, document type, and the batch number for the transaction.

Field	Explanation
To Branch/Plant	The destination business unit that you want to copy accounts to. Form-specific information The destination branch/plant that you want to move inventory to.
From/To	Indicates whether this line in the transaction is a From line or a To line. This field allows you to combine multiple existing products/locations into a single product/location, for example, three From lines and one To line. You can also split one existing product/location into several new products/locations, for example, one From line and two To lines. The information in a From transaction line is always existing item location information.
Trans. Line	The transaction line number keeps the different From and To lines for one transaction (for example, combining multiple lots into one or splitting one lot into several new ones) together by giving them the same transaction line number.
Prev Voucher:	The number of the last voucher that was entered.

45.1.4 What You Should Know About

Topic	Description
Reviewing lot information	You can review expiration date and status information for a lot by accessing the detail area of Reclassifications. You also can access the Lot Information form from the Lot field. This form displays item and location information for a lot as well as the lot expiration date, the lot status, and so on. For more information, see Section 43.1, "Viewing Lot Availability"
Correcting errors	You can correct a reclassification made in error by entering a reversing entry. Because the system stores records of each reclassification for accounting purposes, you cannot delete the record. The system reverses the item in the same document number and batch as the original reclassification.
Recording document numbers	After you enter a reclassification, the system displays the document type, batch number, and document number for the transaction. Record the document number for locating the transaction.
Grouping reclassifications	After you enter several reclassifications, you can group them together for processing. After you group transactions, the system assigns the same number to each transaction in the group and processes all of the From and To lines with the same transaction number. Depending on how the processing options are set, the system validates that the From and To quantities balance.
Reclassifying uncommitted quantities of items	You can reclassify only uncommitted quantities of items and lots. See Section 11.2, "About Item and Quantity Information" for information about how to determine uncommitted quantities for an item.
Reclassifying bulk inventory	You cannot use the Item/Lot Change Transactions program to reclassify bulk inventory. Instead, use the Bulk Stock Movement program to reclassify bulk inventory.

45.1.5 Processing Options

See Section 64.6, "Item Reclassifications (P4116)"