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From Non-Stock Procurement System Setup (G43B41), choose Commitment Setup/Rebuilds
From Commitment Setup/Rebuilds (G43B411), choose Create Commitment Audit Trail
Run the Create Commitment Audit Trail program (P00993) to resolve integrity issues with your commitment balances. When you create, change, and relieve commitments, the system updates the PO Detail Ledger file (F43199) and also the Account Balances file (F0902). If this information becomes corrupt, you use this program to rebuild the commitment records in the F43199 based on existing purchase orders.
When you run Create Commitment Audit Trail, the system creates an audit trail record of commitments against an account number. The program reads the Purchase Order Detail file (F4311) and writes audit trail records, one line at a time, to the Purchasing Ledger file (F43199).
Commitment audit trail records in the F43199 are designated by a PA in the Ledger Type field (OLLT).
Caution:
Before you run this program, you must purge existing commitment information from the F43199 using the Purge Commitment Audit Trail program (P00PURGE - Version 17). After you run P00993 to create a new commitment audit trail, you must run the Post Committed Costs to Jobs program (P00932) to update the Account Balances file (F0902) with the newly create commitment information in the F43199.Purge all commitment audit trail records. See Chapter 53, "Purge Commitment Audit Trail Records."