This chapter contains these topics:
Section 73.11, "Purchase Order/Receipt/Voucher Report (P43560),"
Section 73.15, "Print Purchase Order by Request Date (P43640),"
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Order Type (Required) | |
| 2. Line Type (Optional) | The default line type for new order lines. If you leave this option blank, you must manually enter line types on the order; however, if you enter an inventory item on an order line, the system retrieves the line type from item/branch information (F4102). |
| 3. Status Code (Required) | The beginning status code for order detail lines. |
| 4. Override Next Status (Optional) | The next status code on new order lines. If you leave this option blank, the default next status code comes from Order Activity Rules (P40240). |
| 5. Unit of Measure (Optional) | |
| 6. Line Increment (Optional) | |
| 7. Enter a '1' to default the primary unit of measure from the item master into the transaction unit of measure.
If left blank, the purchasing unit of measure from the item master will be used. |
|
| 8. Enter the Landed Cost Rule to be used.
If left blank, it will default from either the "Ship-to" or the "Supplier" purchasing instructions. |
|
| 9. Enter a '1' to automatically load header values to the detail lines after a change.
If left blank, it must be done manually. |
|
| 10. Enter a '1' to calculate Requested Delivery Date using the Average Leadtime established in Supplier/Item Relationships.
If left blank, the requested date of the header will be used. |
Enter 1 to have the program add the number of Average Leadtime days to the Order Date to determine a Promised Delivery Date. You can view Average Leadtime for an item in Routing Analysis Revisions (P43090) in the fold area. |
| ORDER DUPLICATION DEFAULT VALUES: | When you press F21 to copy an order to create a new order, these are the default values for the new order. |
| 11. Order Type | |
| 12. Beginning Status | |
| 13. Override Next Status (Optional) | |
| 14. Enter text duplication selection:
'1' to copy line text '2' to copy line and order text '3' to copy order text |
|
| WORK ORDER DEFAULT VALUES: | |
| 15. Enter the status to update the work order to when the quantity or promised date on the purchase order changes. | |
| PROMPTING CONTROL: | |
| 16. Enter the Video Format:
1 = Item, Quantity, Price 2 = Item, Quantity, Description 3 = Account Number, Description 4 = Account Number, Item Number (If left blank, format 1 is used.) Enter a '1' to: |
The video (screen) format you choose should correspond to the line types you will enter on the order; for example, if you use this version of order entry for stock items, you'll want to use format 1 or 2 for easy access to the Item Number field. If you order goods or services via an expense account, you'll want to use formats 3 or 4 for access to the Account Number field. |
| 17. Display Headings first. | |
| 18. Be prompted to accept the order. | |
| 19. Allow the addition of a Supplier Master record, if not set up. | You set this option to 1 if you want the Supplier Master screen to automatically display when you enter a supplier address number for which master information doesn't exist. If you set this option to 1, you must add master information for the address number before the system will accept the order. |
| 20. Prohibit order entry if Supplier Master record is not set up. | |
| PROMPTING CONTROL (Continued): | |
| 21. Enter which Item Search video is to be used to return items:
1 = Item Search Window allowing the return of multiple items 2 = Full Item Search video with Query capabilities 3 = Supplier Item Selection with the return of multiple catalog items If left blank, the Item Search window allowing the return of a single item will be used.) |
|
| FIELD DISPLAY CONTROL: | |
| 22. Enter a '1' to suppress canceled or closed lines. | |
| 23. Enter a '1' to protect prices, or a '2' to make prices non-display. | |
| 24. Enter a '1' to protect status codes. | |
| 25. Enter a '1' to protect the order type field. | |
| 26. Enter the next status at which detail lines cannot be changed.
The detail line will be protected if the next status is greater than or equal to this status. If left blank there is no restriction. |
|
| APPROVAL PROCESSING: | |
| 27. Enter where the approval route code should be defaulted from, OR enter a specific route code value.
If left blank, no approval processing will be performed. 1 = Originators Address Book Number 2 = Originators User Profile 3 = Branch/Plant Route Code 4 = Default Locations Route Code |
Enter the specific approval route name This is the unique route name that you assigned when you created the route.
Enter a 1 - Originators Address Book Number Set up an approval route that is named the same as each person's address book number. This is useful when you want each user to have a separate route code. Enter a 2 - Originators User Profile Set up an approval route that is named the same as each person's user profile. This is the same as the previous option, however the system uses the user profile rather than the address book number. Enter a 3 - Branch/Plant Route Code The approval route is attached to the branch/plant in the branch/plant constants screen on page 1.You can attach the same approval route to more than one branch/plant. This option is useful when you have different branch managers heading various groups. Enter a 4 - Default Locations Route Code The approval route is attached in the Default Location and Printers. The route will be associated to the terminal/user ID. This allows groups of users to be attached to the same approval route code. |
| 28. Enter the Awaiting Approval status. | You set up status codes for approval processing in Order Activity Rules (P40204). If, for example, you set up a certain document/line type so the last and next status codes are 220/230 for Order Entry and 230/240 for Approval Processing, order lines remain at statuses 220/230 until fully approved, at which time the statuses change to 230/240. Based on this scenario, the Awaiting Approval status is 230 and the Approved Status is 240. |
| 29. Enter the Approved status. | |
| PRINT CONTROL: | |
| 30. Enter a '1' to automatically print POs via the subsystem. | Set this option to 1 to automatically call the Print Purchase Order program via the subsystem each time you create or change an order. You must set up and activate program J43500S in the subsystem to use this option. |
| 31. Enter the version of Print P.O.
On-Demand to call when the function key is pressed. |
|
| INTERFACES: | |
| 32. Enter a '1' to validate the Branch against the Branch/Plant Constants file.
If left blank, the Cost Center Master file will be used. |
|
| 33. Enter a '1' to bypass PBCO warning. | |
| 34. Enter a '1' to bypass PACO warning. | |
| BUDGET CHECKING: | |
| 35. Enter a '1' if Budget Checking is desired.
If left blank, ALL other options related to budgeting will be omitted. |
Budgeting functionality only applies to detail lines that have a line type with an Inventory Interface of A or B. |
| BUDGETING DEFAULT VALUES: | |
| 36. Budget Hold Code | The hold code you enter here must be set up in UDC table 42/HC. The standard code is B1. If you enter a code here and you don't have a budget set up for the account, the order will go on hold. |
| 37. Budget Tolerance Limit (10 = 10%) | The number you enter here establishes a percentage by which you can exceed a budget amount without the order going on hold. |
| 38. Level of Detail to accumulate the budget (5-9).
If left blank, 9 will be used. |
Enter a value here to indicate the level of detail the system uses to check your chart of accounts to find an available budget. If the level of detail designated in the processing option (for example, 6) is less than the level of detail applicable to the account entered on the purchase order (for example, 9), the system will edit against the budget amount set up for the account at level 6. The system looks upward in the chart of accounts to find the first account number at the level of detail specified in the option, above the account on the detail line of the order. |
| 39. Budget Ledger Type | Use this processing option to indicate the ledger type for which to check the budget. For financial budgets the standard ledger type is BA and for Job Cost the standard ledger type is JA. |
| 40. If Financial Budgeting, specify the budget total method (1-3).
If left blank, method 1 will be used: 1 = Original Budget + Period Amounts for current year + Prior year postings (same as Job Cost budget calculation). 2 = Sum of period amounts for current year (standard financial budget). 3 = Original budget + period amounts for current year (standard financial spread with changes). |
To compute the available budget, the system will check against the F0902 file for budget amounts. |
| BUDGET PROCESSING:
Enter a '1' to: |
|
| 41. Accumulate the budget through the current period.
If left blank, the budget will accumulate for the total year. |
Enter a value here only if you have selected method 2 in the previous processing option. It is used to provide flexibility when budgets for the accounts are set up on a period basis. A value of 1 will add all available budgets from the beginning of the year to the current period. A value of 2 will indicate to the system to check the total year budget for the account. |
| 42. Receive warning that a detail line amount will exceed budget. | |
| CROSS REFERENCE INFORMATION: | |
| 43. Enter the cross reference code for retrieving item substitutions. | |
| 44. Enter the cross reference code for retrieving item replacements for obsolete items. | |
| KIT PROCESSING:
Enter a '1' to: |
|
| 45. Display kit component lines. | The system always writes kit component lines to the detail file (F4311). This option determines whether the components actually display on the screen. |
| ITEM AVAILABILITY: | |
| 46. Enter a '1' to update the "Quantity on Other PO's" field (OT1A) in the Item Branch or Location files (i.e. Requisitions and Blanket orders).
If left blank, the "Quantity on PO" field (PREQ) will be updated. Warning: If PO Generation performs the automatic blanket order release processing, enter a '1'. |
This option applies to stock items only. You indicate if you expect to receive the items you enter via this version of Order Entry. Receipts are based on order type, that is, you normally expect to receive items on a purchase order, but not those on a requisition, blanket, or quote order, as these are usually pre-requisites to actual purchase orders.
The system maintains item quantities you expect to receive in the Quantity on PO bucket and those you don't expect to receive in the Quantity on Other PO's bucket. You can view both quantities in Detailed Availability (P41023). You must set this option to 1 when you enter blanket orders that are subsequently released to purchase orders via the automatic Blanket Order Release window; otherwise, the on receipt quantity will be counted twice, once on the blanket and again on the PO. The Blanket Order Release program is accessible from multiple programs, including PO Generator (P43011). |
| CHANGE ORDER PROCESSING: | |
| 47. Enter a '1' to function as Change Order Entry, which only allows changes to existing purchase orders.
Enter a '2' to function as Change Order Entry, which allows changes to purchase orders and the addition of new purchase orders. If left blank, no change order processing is performed. |
You set this option to 1 or 2 if you use this version of Order Entry to send changed orders back through the approval process. This causes the system to update the Next Status code on changed order lines to the Override Status you enter in processing option 4. |
| 48. Enter the next status to start processing all changes made to a purchase order as a change order.
If left blank, all changes will be processed as change orders. |
|
| 49. Enter a '1' to automatically allow text entry when a change order is entered. | When you activate change order processing, you enter 1 in this option to have the system display a window when you make changes to a detail line so you can document a reason for the changes. |
| DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. |
|
| 50. Open Order Inquiry (P430301) | |
| 51. Supply/Demand Inquiry (P4021) | |
| 52. Supplier Analysis (P43230) | |
| 53. Supplier Master (P01054) | |
| 54. SMS Rate & Route server (PSMR9300) | |
| 55. Approval Review called using the function key from E-Mail (P43080). | Persons responsible for approving orders can access the Approval Review screen (P43080) by pressing F15 in Approval Notification (P012501) or via e-mail if system setup allows. You use this option to specify beforehand the appropriate version of P43080 that displays when the user presses F15. |
| BLANKET/QUOTE PROCESSING: | |
| 56. Enter a '1' for automatic access to the blanket/quote release processing. The cost on the released order will be used.
Enter a '2' for automatic access to the blanket/quote release processing using special pricing. If left blank, no automatic blanket/quote release processing will be performed. |
|
| ORDER TEMPLATE PROCESSING: | |
| 57. Enter a '1' to perform automatic order template processing.
If blank, no order template processing will be performed. |
|
| SUPPLIER ANALYSIS: | |
| 58. Enter a '1' to capture supplier analysis information.
If left blank, no Supplier analysis information is captured. |
Enter 1 to have the system create a record in the Supplier/Item Relationship file (F43090) if it doesn't already exist, and also to update order information to the file. |
| CURRENCY PROCESSING: | |
| 59. Enter a tolerance limit percentage to warn of radical currency rate changes (15.0 = 15% +/-). | |
| ENCUMBRANCE CHECKING PROCESSING | |
| 60. Enter a '1' to warn if extended amount is less than vouchered amounts
Enter a '2' to stop entry of an extended amount less than the vouchered amounts If left blank, no check will be made. |
Set this option to 1 or 2 to have the program edit changes you make to amounts on existing lines to partial vouchers already created for the line. This option only applies if you track commitments or encumbrances, in which case the line type for the order line has an inventory interface of A or B. |
| APPROVALS MANAGEMENT PROCESSING: | |
| 61. Enter the Open status. | |
| 62. Enter the Pending Approval status. | |
| 63. Enter the Rejected status. | |
| 64. Enter the Approved/Pending Header Approval status. | |
| 65. Enter the Approved/Header Rejected status. | |
| 66. Enter the Approved status. | |
| USER DEFINED DATA: | |
| 84. Enter '1' to automatically display P.O. Header-User Defined Data (P43016) whenever a new purchase order header is added.
Enter '2' to allow access to P.O. Header-User Defined Data by function key from the purchase order header, but not display the data automatically. If left blank, there will be no access to user defined data for the purchase order header. |
|
| 85. Enter '1' to automatically display P.O. Detail-User Defined Data (P43116) whenever a new purchase order detail line is added.
Enter '2' to allow access to P.O. Detail-User Defined Data by selection option from a purchase order detail line, but not display the data automatically. If left blank, there will be no access to user defined data for the purchase order detail lines. Enter the DREAM Writer version for each program. If left blank, version ZJDE0001 will be used. P.O. Header-User Defined Data (P43016) P.O. Detail-User Defined Data (P43116) |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Order Type (Required) | |
| 2. Line Type (Optional) | |
| 3. Status Code (Required) | |
| 4. Override Next Status (Optional) | |
| 5. Unit of Measure (Optional) | |
| 6. Enter a '1' to default the primary unit of measure from the Item Master into the transaction unit of measure.
If left blank, the purchasing unit of measure from the Item Master will be used. |
|
| 7. Enter the Landed Cost Rule to be used.
If left blank, it will default from either the "Ship-To" or the "Supplier" purchasing instructions. |
|
| FIELD DISPLAY CONTROL: | |
| 8. Enter a '1' to protect the cost field or a '2' to make the cost field non-display. | |
| CROSS REFERENCE INFORMATION: | |
| 9. Enter the cross reference code for retrieving item substitutions. | |
| 10. Enter the cross reference code for retrieving item replacements for obsolete items. | |
| APPROVAL PROCESSING: | |
| 11. Enter where the approval route code should be defaulted from, OR enter a specific route code value.
If left blank, no approval processing will be performed. 1 = Originators Address Book Number 2 = Originators User Profile 3 = Branch/Plant Route Code 4 = Default Locations Route Code |
|
| 12. Enter the Awaiting Approval status. | This option is required for approval processing. |
| 13. Enter the Approved status. | This option is required for approval processing. |
| BUDGET CHECKING: | |
| 14. Enter a '1' if Budget Checking is desired.
If left blank, ALL other options related to budgeting will be omitted. |
|
| BUDGETING DEFAULT VALUES: | Budget functionality only applies to detail lines that have a line type with an Inventory Interface of A or B. |
| 15. Budget Hold Code | The hold code you enter here must be set up in UDC table 42/HC. The standard code is B1. If you enter a code here and you don't have a budget set up for the account, the order will go on hold. |
| 16. Budget Tolerance Limit (10 = 10%) | The number you enter here establishes a percentage by which you can exceed a budget amount without the order going on hold. |
| 17. Level of Detail to accumulate the budget (5-9).
If left blank, 9 will be used. |
Enter a value here to indicate the level of detail the system uses to check your chart of accounts to find an available budget. If the level of detail designated in the processing option (for example, 6) is less than the level of detail applicable to the account entered on the purchase order (for example, 9), the system will edit against the budget amount set up for the account at level 6. The system looks upward in the chart of accounts to find the first account number at the level of detail specified in the option, above the account on the detail line of the order. |
| 18. Budget Ledger Type | Use this processing option to indicate the ledger type for which to check the budget. For financial budgets the standard ledger type is BA and for Job Cost the standard ledger type is JA |
| BUDGETING DEFAULT VALUES: | |
| 19. If Financial Budgeting, specify the budget total method (1-3).
If left blank, method 1 will be used. 1 = Original Budget + Period Amounts for current year + Prior year postings (same as Job Cost budget calculation). 2 = Sum of period amounts for current year (standard financial budget). 3 = Original budget + period amounts for current year (standard financial spread with changes). |
To compute the available budget, the system will check against the F0902 file for budget amounts |
| BUDGET PROCESSING: | |
| 20. Enter a '1' to accumulate the budget through the current period.
If left blank, the budget will accumulate for the total year. |
Enter a value here only if you have selected method 2 in the previous processing option. It is used to provide flexibility when budgets for the accounts are set up on a period basis. A value of 1 will add all available budgets from the beginning of the year to the current period. A value of 2 will indicate to the system to check the total year budget for the account. |
| ITEM AVAILABILITY: | |
| 21. Enter a '1' to update the "Quantity On Other PO's" field (LIOT1A) in the Item Balance file (i.e. Requisitions and Blanket orders).
If left blank, the "Quantity on PO" field (LIPREQ) will be updated. |
Enter 1 here if you do not expect to receive the items on the new orders you generate using this version of P43101. For example, when you create quote orders, you usually don't expect to receive the items into stock, instead, you intend to receive a price quote for the items. You can view the cumulative Quantity on Other PO value for an item in Detailed Availability (P41023). |
| DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. |
|
| 22. Open Purchase Orders (P430301) | |
| 23. Purchase Order Entry (P4311) | |
| 24. Supplier Analysis (P43230) | |
| BLANKET ORDER PROCESSING: | |
| 25. Enter a '1' for automatic blanket order release processing to be performed.
If left blank, no automatic blanket order release processing will be performed. |
You set this option to 1 when there are existing blanket orders from which you want to release quantities to create new orders. The Blanket Release window automatically pops up when you enter a vendor/item that currently exists on a blanket order, provided the blanket order type exists in UDC 40/BT. |
| SUPPLIER ANALYSIS: | |
| 26. Enter a '1' to capture supplier analysis information.
If left blank, no supplier analysis information is captured. |
Enter 1 to have the system create a record in the Supplier/Item Relationship file (F43090) if it doesn't already exist, and also to update order information to the file. |
| 27. Prohibit order entry if Supplier Master record is not set up. | |
| APPROVALS MANAGEMENT PROCESSING: | |
| 28. Enter the Open status. | |
| 29. Enter the Pending Approval status. | |
| 30. Enter the Rejected status. | |
| 31. Enter the Approved/Pending Header Approval status. | |
| 32. Enter the Approved/Header Rejected status. | |
| 33. Enter the Approved status. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Enter the order type to be selected.
If left blank, all order types are selected. |
|
| 2. Enter a '1' to display purchasing change order audit records.
If left blank, only commitment records are displayed. |
|
| DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. |
|
| 3. Purchase Order Entry (P4311) | |
| 4. Contract Entry (P44001) |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| EFFECTIVE DATE: | |
| 1. Enter the effective date to use in the comparison between the Audit Trail and Account Balances files.
Leave blank (default) to use today's date. |
|
| PRINT OPTIONS: | |
| 2. Enter '1' to print all accounts, with and without commitment variances.
Leave blank (default) to print only accounts with commitment variances. |
|
| UPDATE OPTION: | |
| 3. Enter a '1' to run this program in final mode.
If left blank (default), the program will run in proof mode. NOTE: In Final Mode, the program will create a F43199 PA record to correct any variance. While it does temporarily correct the problem, it does not find the true reason for the variance. Rather than this process, it is recommended to run the Purge-Create-Post process in order to correct any variances. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| 1. Encumbrance Rollover Method:
Select one of the following: '1' - Rollover with new G/L date '2' - Rollover with new G/L date and new account number Leave blank to cancel with no further action. |
|
| 2. Order Selection:
Select one of the following: '1' - Process encumbrance rollovers on subcontracts. '2' - Process encumbrance rollovers on purchase orders and subcontracts. Leave blank to process encumbrance rollovers on purchase orders only. |
|
| 3. G/L class code.
Leave blank to use G/L class code from the purchase order detail. Entry of G/L class code is required if processing subcontracts with account reclassification. If processing both purchase orders and subcontracts the G/L class code entered will be used for both. |
|
| 4. Enter the ledger type to be used for the history record in the F43199 file | |
| 5. Enter the new G/L date for the current year's rollover. | |
| 6. Update Option:
'1' to run this program in final mode Leave blank (default) to run in proof mode. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| PROMPTING CONTROL: | |
| 1. Enter a '1' to sequence by Cost Center, Subsidiary.
(Default is to sequence by Cost Center, Object Account) |
|
| DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. |
|
| 2. Open Order Inquiry (P430301) | |
| BUDGETING VALUES: | |
| 3. Enter the Budget Ledger type. | Use this processing option to indicate the ledger type for which to check the budget. For financial budgets the standard ledger type is BA and for Job Cost the standard ledger type is JA. |
| 4. Specify the Financial Budgeting method:
1 = Original Budget + Period amounts for current year + Prior year postings (same as Job cost budget calculation). 2 = Sum of period amounts for current year (Standard financial with spread). 3 = Original budget + period amounts for current year (Standard Financial spread with changes). |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Document Type | |
| 2. Release Code | |
| FIELD DISPLAY CONTROL: | |
| 3. Enter a 'Y' to display previously released hold orders.
If left blank, released orders will be omitted. |
|
| DREAM WRITER VERSIONS:
Enter the version for each program. If left blank, ZJDE0001 will be used. |
|
| 4. Budget Comparison (P432121) |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| PROCESS CONTROL: | |
| 1. Enter the Document Type you wish to see displayed. | |
| 2. Enter the release code you wish to see displayed. (This code will be entered in the hold code record (F4209)) | |
| 3. Enter a 'Y' to display previously released held orders. | |
| 4. Enter a '1' for automatic printing of Pick Slips. | This option is specific to sales orders. |
| 5. Enter the release status code of the work order. | This option is specific to sales orders for which work orders were automatically generated (line type W). |
| 6. Enter a '1' to release purchase orders.
If left blank, you will release sales orders. Note: If the option is set to release POs, this will only release the hold, it will not perform any budget checking or maintaining. If you are using purchasing budgets, you need to use program P43070.) |
This program is used to release held orders in both the Purchasing and Sales systems. If you have set up this version for use in the Purchasing system, set this option to 1. If for use in the Sales system, leave this option blank. |
| DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. |
|
| 7. Sales Order Entry (P4211) | |
| 8. Purchase Order Entry (P4311) | |
| WAREHOUSE PROCESSING: | |
| 9. Enter the request processing mode:
' ' = No pick requests '1' = Generate requests only '2' = Generate requests and process using the subsystem |
|
| 10. If processing pick requests using the subsystem, enter the DREAM Writer version to use.
If blank, XJDE0002 is used. (See Form ID P46171.) |
|
| 11. Enter an override next status for sales order lines for which requests have been generated. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| STATUS CODES: | |
| 1. Enter the range of Status Codes to be selected for processing.
Next Status Code From (Optional) Next Status Code Thru (Required) |
|
| 2. Override Next Status (Optional) | |
| STATUS CODES (continued): | |
| 3. Enter a '1' to prevent updating the Next Status Code from Order Activity Rules.
If left blank the Next Status Code will be updated. Note: If using EDI processing, a '1' will prevent updating EDI files. If left blank, EDI files will be updated. |
Set this processing option to 1 if you use this version of Purchase Order Print to re-print purchase orders. |
| TAX INFORMATION: | |
| 4. Enter a '1' to print by Tax Group.
Enter a '2' to print by Tax Area. Enter a '3' to print by Tax Authority. |
|
| REPORT DISPLAY: | |
| 5. Enter a '1' to print open quantities and amounts.
If left blank the original quantities will print. |
Leave this processing option blank to see the original order quantity on the purchase order, or set it to 1 to see the remaining quantity left to receive or voucher. |
| 6. Enter a '1' to print the Exchange Rate. | |
| 7. Enter the Global Print Message to print on each purchase order. | Enter a global print message if you want the same message to print on every order. You set up messages in Print Message Revisions (P4016). |
| 8. Enter a '1' to print Purchase Order Associated Text. | |
| 9. Enter a '1' to print the Buyer. | |
| 10. Enter a '1' to print the Account Number. | |
| ITEM NUMBER DISPLAY: | |
| 11. Enter a '1' to print only our item number.
Enter a '2' to print both our item number and the supplier item number. |
|
| 12. If you wish to print the supplier item number, enter the type of Cross Reference Number to retrieve. | |
| CHANGE ORDER PROCESSING: | The following options apply if you track changes to your orders via the change order functionality. |
| 13. Select the Change Order to Print.
Leave blank to print the entire purchase order in its most current form. Enter a '*' to print the most current change order, or enter a specific change order number to print. |
Enter a change order number, for example 001, 002, or so on, to print the purchase order as it existed immediately after that particular change took place. |
| 14. Lines to Print.
Enter a '1' to print all lines. Leave blank to print only the lines as selected in option 13. |
If you've selected a particular change order revision to print in the option above, a 1 in this option will cause all lines to print as they existed immediately after the change. A blank will cause only the lines that were actually changed to print. |
| CURRENCY PROCESSING: | |
| 15. Enter a '1' to print amounts in Foreign Currency.
If left blank only Domestic Currency amounts will print. |
|
| PROCESSING CONTROL EDIT: | |
| 16. Specify one of the following:
Enter a '1' to perform Processing Control Edit to determine which customers to process. Enter a '2' to perform Processing Control Edit to determine which customers to process, but default to EDI, PRINT, and FAX setup listed below if not found. If left blank, Processing Control Edit will not be performed to determine which customers to process. |
Document Control Revisions (P0170) allows you to specify how each of your suppliers receives orders, that is, via hard copy, EDI or Fax. You set this option to 1 to have the program locate control revisions for each supplier, and then print, fax, or send out the order via EDI accordingly. If the option is set to 1 and the program can't find control revisions for a supplier, it will generate no output for the order.
If you set the option to 2, the program tries to locate control revisions set up for each supplier, but if it can't find the information, it will adhere to the output specified in processing options 17 through 21 below. |
| EDI PROCESSING: | |
| 17. Enter a '1' to create EDI transactions.
If left blank, no EDI transactions will be created. |
If you set this option to create EDI transactions, the P43500 populates the following EDI files: F47016, F47017, F4706, F4714, F4715, F470161, and F470171. |
| 18. Enter the following EDI defaults:
EDI Document Type EDI Transaction Set EDI Translation Format Trading Partner ID Transaction Set Purpose Shipping Schedule Qualifier A value is required when the Transaction Set is 862. If left blank, 'KB' will be used. |
The transaction set is usually an 850. |
| 19. Enter '1' to extract user defined data for the purchase order header.
If left blank, no EDI Order Header-User Defined records will be created. |
|
| 20. Enter the user defined data types to be extracted at the header level. You may specify up to five data types.
Enter '*' in the first field to extract all types. |
|
| 21. Enter '1' to extract user defined data for the purchase order detail lines.
If left blank, no EDI Order Detail-User Defined Data records will be created. |
|
| 22. Enter the user defined data types to be extracted at the line level. You may specify up to five data types.
Enter '*' in the first field to extract all types. |
|
| PRINT PROCESSING: | |
| 23. Enter a '1' to print the document.
If left blank, the document will not be printed. |
|
| FAX DOCUMENT PROCESSING: | |
| 24. Enter a '1' to fax the document.
If left blank, the document will not be faxed. |
Set this option to 1 to have the program create a separate spool file for each supplier order and put it in the output queue you specify in the next option. You'll need to use a third party software package to actually extract, convert and send out the information via facsimile. |
| 25. Enter Fax Output Queue.
If left blank, the fax will be written to the same output queue as printed documents. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Order Type (Required) | |
| DISPLAY OPTIONS: | |
| 2. Enter '1' to display all G/L transactions generated by individual steps in the Receipt Route. If left blank, only the final G/L transaction generated from the Receipt Route will be displayed. | |
| 3. Enter '1' to display all Landed Cost transactions lines. If left blank, no landed cost transactions will be displayed. | |
| DREAM WRITER VERSIONS:
Enter the version for each program. |
|
| 4. Order Inquiry (P43030W) | |
| 5. Review Unmatched Receipts (P43214W) | |
| 6. Purchase Order Detail (P4311) | |
| 7. Receipt Routing Inquiry (P43252) | |
| 8. Open Order Inquiry (P430301) | |
| 9. Voucher Match (P4314) | |
| 10. Work Order Maintenance (P48013) |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DREAM WRITER VERSIONS: | |
| 1. Enter the version to be used to call PO/Receipt/Voucher Inq (P43260).
If left blank, ZJDE0001 will be used. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Order Type | |
| 2. From Status Code | |
| 3. Thru Status Code | |
| 4. Currency Code | |
| PROCESSING CONTROL: | |
| 5. Enter a '1' if the above Status Codes are based on Last Status.
If left blank, the Next Status will be used. |
|
| 6. Enter the value to specify which date will be checked against the date range.
If left blank, Requested Date is used. |
|
| 7. Enter a '1' to display the Amount format. If left blank, the Quantity format will be displayed. | |
| 8. Enter a '1' to display the Status code format.
If left blank, the Supplier description format will be displayed. |
|
| 9. Enter a '1' for text lines to be displayed.
If left blank, text will be omitted. |
|
| 10. Enter a '1' to make the costs non-display.
If left blank, the costs will be displayed. |
|
| DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. |
|
| 11. Purchase Order Entry (P4311) | |
| 12. Supplier Analysis (P43230) | |
| 13. Supply/Demand Inquiry (P4021) | |
| 14. Item Availability Summary (P41202) | |
| 15. Approval Review (P43080) | |
| 16. PO Receipt Routing (P43250) | |
| 17. Open Receipts (P43214) | |
| 18. Change Order Summary (P4319) | |
| AS-IF CURRENCY DISPLAY: | |
| 20. Enter the currency code for as-if currency display. This option allows for amounts to display in a currency other than the currency they are stored in. This option is activated by function key F19.
Amounts will be translated and displayed in this as-if currency. If left blank, amounts will display in their database currency. |
|
| 21. Enter the "As-of" date for processing the current exchange rate for the as-if currency.
If left blank, the Thru date will be used. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| CURRENCY PROCESSING: | |
| 1. Enter a '1' to print amounts in Foreign Currency.
(If left blank, Domestic Currency will print). |
If you set this processing option to 1, the data sequencing for this version must be set to sequence by supplier/address number first. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Order Type | |
| 2. From Status Code | |
| 3. Thru Status Code | |
| 4. Currency Code | |
| PROCESSING CONTROL: | |
| 5. Enter a '1' if the above Status Codes are based on Last Status.
If left blank, the Next Status will be used. |
|
| 6. Enter the value to specify which date will be checked against the date range.
If left blank, Requested Date is used. |
|
| 7. Enter a '1' to display the Amount format.
If left blank, the Quantity format will be displayed. |
|
| 8. Enter a '1' to display the Status Code format.
If left blank, the Supplier description format will be displayed. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| AGING DAYS CONTROL:
Enter the total number of days from the current date through the end of each period listed below: |
The days you specify in options 1 through 4 determine the aging columns on the report. For example, if the current date is 3/01/07, and you specify 30, 60, 90, and 120 days, respectively, the report displays columns for 3/31/07, 04/30/07, 5/29/07, and 06/28/07.
The quantity or amount that displays in each column reflects open orders with request dates from the previous column date through and including the referenced column date. You can also enter negative days to show open orders for past dates. |
| 1. Per 1 : Today through day number | |
| 2. Per 2 : End of Period 1 through day | |
| 3. Per 3 : End of Period 2 through day | |
| 4. Per 4 : End of Period 3 through day | |
| 5. Enter a '1' if you entered the above days in descending order. | Enter 1 to indicate that you are entering days in reverse order, for example, 120, 90, 60 and 30. |
| 6. Enter a '1' to include purchase orders with request dates greater than the range shown above. | Enter 1 to have the system include orders in the last aging column with request dates beyond the date specified. |
| DISPLAY CONTROL: | |
| 7. Enter a '1' to print order amounts.
If left blank, order quantities will be printed. |
|
| CURRENCY PROCESSING: | |
| 8. Enter a '1' to print amounts in Foreign Currency.
(If left blank, Domestic Currency will be Printed.) |
If you run in a multi-currency environment and the companies on your system have different currency codes, you should run the report for one company at a time when you print domestic amounts. |
| Processing Option | Processing Options Requiring Further Description |
|---|---|
| REPORT DISPLAY: | |
| 1. Enter a '1' to print a PO Line Description.
(Default of blank will print Item/Account Number.) |
|
| CURRENCY PROCESSING: | |
| 2. Enter a '1' to print amounts in Foreign Currency.
(Default of blank will print Domestic Currency.) |