75 Voucher Processing – Processing Options

This chapter contains these topics:

Section 75.1, "Review Receipts (P43214),"
Section 75.2, "Stand-Alone Landed Cost (P43214),"
Section 75.3, "Voucher Payment - Non Inventory (P4314),"
Section 75.4, "Summary Voucher Match (P4315),"
Section 75.5, "Evaluated Receipts Settlement (P43800),"
Section 75.6, "Invoice/Match to PO Edit/Create-EDI (P470412),"
Section 75.7, "Logged Voucher Detail (P43428),"
Section 75.8, "Receive/Voucher Status (P43412),"
Section 75.9, "Received Not Vouchered (P43450),"
Section 75.10, "RNV to G/L Reconciliation (P43451),"
Section 75.11, "RNV to G/L As Of Reconciliation (P43452),"
Section 75.12, "Supplier Analysis Report (P04602),"
Section 75.13, "Contract Detail by Supplier (P43421),"
Section 75.14, "Contract Summary (P434201),"
Section 75.15, "Contract Log Revisions (P4304)."

75.1 Review Receipts (P43214)

Processing Option	Processing Options Requiring Further Description
DEFAULT VALUES:
1. Order Type
2. Currency Code
PROCESSING CONTROL:
3. Enter a '1' to use the program to apply landed costs to received lines. If left blank, the program is used to allow you to review receipts that have not yet been matched or vouchered.	This program serves two purposes, one to apply landed costs and the other to review receipts. If you use landed costs, you can provide access to two separate versions of the program, one to accommodate landed costs and the other to review receipts.
REVIEW RECEIPTS MODE:
4. Enter the appropriate Voucher Match Method for the processing you use: 2 = PO and Invoice, 3 = PO, Receipt and Invoice. Note: If you receive and voucher together, then enter a '2' above. If you receive and voucher separately, then enter a '3'. Incoming Next Status Code Range:
5. From Status Code
6. Thru Status Code Note: You are NOT required to fill in the above status codes if you receive and voucher separately.
7. Enter a '1' to see all receipts, including closed lines.
LANDED COST MODE:
8. Enter a '1' to summarize journal entries. If left blank, journal entries are written in detail.
DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used.
9. G/L Functional Server (XT0911Z1)
10. PO Receipt Routing (P43250)
11. A/P Ledger Inquiry (P042003)
12. Order Order Inquiry (P430301)

75.2 Stand-Alone Landed Cost (P43214)

Processing Option	Processing Options Requiring Further Description
DEFAULT VALUES:
1. Order Type
2. Currency Code
PROCESSING CONTROL:
3. Enter a '1' to use the program to apply landed costs to received lines. If left blank, the program is used to allow you to review receipts that have not yet been matched or vouchered.	This program serves two purposes, one to apply landed costs and the other to review receipts. If you use landed costs, you can provide access to a separate version of the program to accommodate the landed costs.
REVIEW RECEIPTS MODE:
4. Enter the appropriate Voucher Match Method for the processing you use: 2 = PO and Invoice, 3 = PO, Receipt and Invoice. Note: If you receive and voucher together, then enter a '2' above. If you receive and voucher separately, then enter a '3'. Incoming Next Status Code Range:
5. From Status Code
6. Thru Status Code Note: You are NOT required to fill in the above status codes if you receive and voucher separately.
7. Enter a '1' to see all receipts, including closed lines.
LANDED COST MODE:
8. Enter a '1' to summarize journal entries. If left blank, journal entries are written in detail.
DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used.
9. G/L Functional Server (XT0911Z1)
10. PO Receipt Routing (P43250)
11. A/P Ledger Inquiry (P042003)
12. Order Inquiry (P430301)

75.3 Voucher Payment - Non Inventory (P4314)

Processing Option	Processing Options Requiring Further Description
DEFAULT VALUES:
1. Purchase Order Type
2. Voucher Document Type
3. Invoice Date: (Default = Blanks) '1' = Current Date (Not applicable at Redistribution)
4. G/L Date: (Default = Blanks) '1' = Current Date '2' = Voucher Date (only for Redistributed Vouchers)
PROCESSING CONTROL:
5. Enter the appropriate Voucher Match Method for the processing you use '2' = PO and Invoice '3' = PO, Receipt and Invoice Note: If you receive and voucher together, then enter a '2' above. If you receive and voucher separately, then enter a '3'. Note: The following processing options must be filled in if you receive and voucher together. Incoming Next Status Code Range:
6. From Status Code
7. Thru Status Code Outgoing Next Status Codes:
8. Receipt Status Code
9. Cancel Status Code
10. Enter a '1' to display description. If left blank, the item/account number will be displayed.
11. Enter a '1' to preload the selection option field.
12. Enter a '1' to display the Approver Number code.
13. Enter a '1' to display Reporting Code 07.
14. Enter a '1' to protect the Supplier field.
ADDITION OF LINES:
15. Enter a '1' to allow for the addition of lines.
Enter the purchase order line values:
16. Line Type
17. Last Status Code
18. Next Status Code
TOLERANCE CHECKING:
19. Enter a '1' for a warning message only, '2' to prohibit entry, or the pay status to be used if the tolerance is exceeded. If left blank, no tolerance checking is performed.
RETAINAGE:
20. Enter a '1' to allow for the entry of retainage amounts. If left blank, no retainage will be allowed.
SUPPLIER ANALYSIS:
21. Enter a '1' to capture supplier analysis information. If left blank, no supplier analysis information will be captured.
SUMMARIZATION:
22. Enter a '1' to summarize journal entries. If left blank, journal entries are written in detail. Note: If tracking commitments in the PA/PU ledgers, this option may NOT be used.
23. Enter a '1' to summarize accounts payable entries. If left blank, accounts payable entries are written in detail.
DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used, except for Open Receipts, which will default to ZJDE0003.
24. Purchase Order Entry (P4311)
25. Stand-Alone Landed Cost (P43214)
26. A/P Functional Server (XT0411Z1)
27. G/L Functional Server (XT0911Z1)
28. Standard Voucher Entry (P04105)
29. Journal Entries (P09101)
30. Open Receipts (P43214)
31. Voucher Logging (P04105)
AUTOMATIC ACCOUNTING INSTRUCTIONS:
32. Choose which business unit should be used to generate the G/L Bank Account and the A/P Trade Account. Blank = Purchase order detail 1 = Voucher Match header 2 = Responsible business unit in the address book. Note: The business unit selected will also be used for the voucher.	The value in this option determines the company the system uses to retrieve the G/L bank account from AAI PB. It also indicates which business unit and company it writes to the voucher header, which in turn determines the A/R Trade account it retrieves from AAI PC. If you leave the option blank, the system retrieves the company from either the branch in the order detail (for stock lines) or the business unit portion of the account number (for lines entered against an expense account).
CURRENCY PROCESSING:
33. Enter the date to be used when retrieving the currency exchange rate. If left blank, the receipt or purchase order exchange rate will be used. 1 = G/L Date 2 = Invoice Date
34. Enter a '1' to protect the exchange rate field.
G/L POST
35. Enter a '1' to automatically submit the G/L Post. If left blank, post WILL NOT be automatically submitted.
36. Enter the DREAM Writer version of the G/L Post to be used. If left blank, ZJDE0003 will be used. This is used in conjunction with the previous option.
37. Enter a value for processing when the G/L Date of the receipt is outside the fiscal year of the G/L Date on the original order ' ' - Ignore '1' - Issue Warning '2' - Issue Hard error	Set this option to accommodate encumbrance and commitment accounting such that relief of a commitment cannot occur after the year in which the commitment was entered. Commitment accounting only applies to order lines types with an Inventory Interface of A or B.
ZERO DOLLAR VOUCHER:
38. Enter a '1' to prevent creating A/P and G/L records for Zero Dollar vouchers.

75.4 Summary Voucher Match (P4315)

Processing Option	Processing Options Requiring Further Description
DEFAULT VALUES:
1. Voucher Document Type
PROCESSING CONTROL:
2. Enter the value to preload the selection option field: 1 = Summary Match 2 = Detail Match (Default = Blank)	If you select to preload the Option field with 1, the system calls the Evaluated Receipt batch program (P43800) to match the orders you select. You must set up and activate program P43800Q in the subsystem to use this option. If you select to preload the Option field with 2, the system calls the standard Voucher Match program (P4314) where you must manually match the invoice to each receipt record that makes up the summary line.
CURRENCY PROCESSING:
3. Enter the date to be used when retrieving the currency exchange rate. If left blank, the receipt or purchase order exchange rate will be used. 1 = G/L Date 2 = Invoice Date
4. Enter a '1' to protect the exchange rate field.
DREAMWRITER VERSION IDS:
5. Enter the version of the Voucher Match program to call (P4314).
6. Enter the version of the EDI feeder program to call for Summary Matching (P43800).

75.5 Evaluated Receipts Settlement (P43800)

Processing Option	Processing Options Requiring Further Description
DREAM WRITER VERSION:
1. Enter the version of In-bound Match program (P470412) to execute. If left blank, XJDE0002 will be used.	You must specify a version of P470412 in which data selection and sequencing is set up specifically to work in conjunction with ERS. P470412 is the program that actually creates the vouchers. The version you specify must also be set to run in final mode.
INVOICE NUMBER:
2. Enter a '1' to use the Supplier Remark field as the invoice number. If left blank the program will assign the Invoice Number using EDI Next Numbers.	Set this option to 1 if you enter a value in the Supplier Remark field when you receive an item via the Enter Receipts program (P4312), and you want to use that value as the invoice number. If you enter a 1 and you don't populate the Supplier Remark field, you may incur duplicate invoice number errors, as the program tries to assign a blank invoice number to all vouchers.
G/L DATE:
3. Enter the General Ledger Date to be used for creating Vouchers. Enter a '1' to use todays date as the General Ledger Date. If left blank, the receipt date will be used as the General Ledger Date on the voucher.
INVOICE DATE:
4. Enter the A/P Invoice Date to be used for creating Vouchers. Enter a '1' to use today's date as the invoice Date. If blank, the receipt date will be used as the invoice date.

75.6 Invoice/Match to PO Edit/Create-EDI (P470412)

Processing Option	Processing Options Requiring Further Description
UPDATE OPTIONS:
1. Enter '1' to run this program in final mode. If left blank, will run this program in proof mode
2. Enter '1' to match only, enter '7' to match and close remainder of quantity and amount for the line. If left blank, will default to '1'
3. Enter '1' to ignore AP/GL warnings. If left blank, warnings will be treated as errors.
REPORT OPTIONS:
4. Enter a '1' to print the Voucher Invoice amount. Leave blank to print EDI Document information.
DEFAULT VALUES:
5. Purchase Order Type
6. Voucher Document Type
PROCESSING CONTROL:
7. Enter the appropriate Voucher Match Method for the processing you use '2' = PO and Invoice '3' = PO, Receipt and Invoice NOTE: Evaluated Receipt Settlement and Stock Valuation require the processing method to be a '3'. EDI allows both '2' and '3'. NOTE: The following processing options must be filled in if you receive and voucher together. Incoming Next Status Code Range:
8. From Status Code
9. Thru Status Code Outgoing Next Status Codes:
10. Receipt Status Code
11. Cancel Status Code
ADDITION OF LINES:
12. Enter a '1' to allow for the addition of lines. (EDI Only)
Enter the purchase order line values:
13. Line Type
14. Last Status Code
15. Next Status Code
TOLERANCE CHECKING:
16. Enter a '1' for a warning message only, '2' to prohibit entry, or the pay status to be used if the tolerance is exceeded. If left blank, no tolerance checking is performed.
RETAINAGE:
17. Enter a '1' to allow for the entry of retainage amounts. If left blank, no retainage will be allowed.
SUPPLIER ANALYSIS:
18. Enter a '1' to capture supplier analysis information. If left blank, no supplier analysis information will be captured.
SUMMARIZATION:
19. Enter a '1' to summarize journal entries. If left blank, journal entries are written in detail. NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used.
20. Enter a '1' to summarize accounts payable entries. If left blank, accounts payable entries are written in detail.
DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used.
21. A/P Functional Server (XT0411Z1)
22. G/L Functional Server (XT0911Z1)
AUTOMATIC ACCOUNTING INSTRUCTIONS:
23. Choose which business unit should be used to generate the G/L Bank Account and the A/P Trade Account. Blank = Purchase order detail 1 = Voucher Match header 2 = Responsible business unit in the address book. NOTE: The business unit selected will also be used for the voucher.	The value in this option determines the company the system uses to retrieve the G/L bank account from AAI PB. It also indicates which business unit and company it writes to the voucher header, which in turn determines the A/R Trade account it retrieves from AAI PC. If you leave the option blank, the system retrieves the company from either the branch in the order detail (for stock lines) or the business unit portion of the account number (for lines entered against an expense account).
CURRENCY PROCESSING:
24. Enter the date to be used when retrieving the currency exchange rate. If left blank, the receipt or purchase order exchange rate will be used. 1 = G/L Date 2 = Invoice Date
EDI PROCESSING:
25. Enter a '1' to perform Processing Control Edit to determine processing mode. If no Processing Control record is found, the EDI transaction will NOT be processed. Enter a '2' to perform Processing Control Edit. If no Processing Control record is found, the EDI transaction will be processed in the production mode. If left blank, all selected EDI transactions will be processed in the production mode.	Enter a '1' to check the EDI Processing Control (P4770) to determine the processing mode. If no record is found the EDI transaction will NOT be processed. Enter a '2' to check the EDI Processing Control (P4770) to determine the processing mode. If no record is found the EDI transaction WILL be processed in production mode. If left blank all selected records will be processed in production mode. The EDI Processing Control (P4770) is found using F15 from the Purchasing Instructions for Purchasing or Customer Billing Instructions for Sales.
EDI ERROR NOTIFICATION:
26. Enter '1' to perform automatic error notification.
27. Enter the version of EDI Invoice With Receipt Match Inbound Purge (P47048) to call. If left blank, version XJDE0001 will be used.
ZERO DOLLAR VOUCHER:
28. Enter a '1' to prevent creating A/P and G/L records for Zero Dollar vouchers.

75.7 Logged Voucher Detail (P43428)

Processing Option	Processing Options Requiring Further Description
REPORT DISPLAY:
1. Enter a '1' to only print Vouchers that have quantity received for their attached purchase order.
CURRENCY PROCESSING:
2. Enter a '1' to print amounts in Foreign Currency. (Default of blank will print Domestic Currency).

75.8 Receive/Voucher Status (P43412)

Processing Option	Processing Options Requiring Further Description
REPORT DISPLAY:
1. Enter a '1' to print General Ledger Cost Center Information. (Default of blank will print Branch/Plant Information).	Set this processing option to 1 if you're printing the report for non-inventory orders; otherwise, leave it blank.
CURRENCY PROCESSING:
2. Enter a '1' to print amounts in Foreign Currency. (Default of blank will print Domestic Currency).

75.9 Received Not Vouchered (P43450)

Processing Option	Processing Options Requiring Further Description
REPORT DISPLAY:
1. Enter a '1' to print Account Numbers. If left blank, Item Numbers will print.
CURRENCY PROCESSING:
2. Enter a '1' to print amounts in Foreign Currency. If left blank, amounts are printed in Domestic Currency.

75.10 RNV to G/L Reconciliation (P43451)

Processing Option	Processing Options Requiring Further Description
PROCESSING:
1. Enter the RNV Account (mandatory)

75.11 RNV to G/L As Of Reconciliation (P43452)

Processing Option

Processing Options Requiring Further Description

PROCESSING:

1. Enter the type of account

4320 - RNV Account

4355 - Tax RNV Account

2. Enter 'Y' to print only those lines with a discrepancy. Or else, all lines will be printed.

75.12 Supplier Analysis Report (P04602)

Processing Option	Processing Options Requiring Further Description
REPORT CURRENCY: Enter the currency that the report is to be stated in. If left blank the report will be stated in U.S. Dollars (USD). This is only used if multi- currency is on.

Processing Option

Processing Options Requiring Further Description

REPORT CURRENCY:

Enter the currency that the report is to be stated in.

If left blank the report will be stated in U.S. Dollars (USD). This is only used if multi- currency is on.

75.13 Contract Detail by Supplier (P43421)

Processing Option	Processing Options Requiring Further Description
GENERAL LEDGER PROCESSING:
1. Enter '1' to process G/L budget amounts from the Account Balances file (F0902). Leave blank to process amounts from the Account Detail file (F0911).
DATE SELECTION:
2. Enter the As Of date on which to base the report. Leave blank (default) to use the Financial Reporting Date of Company "00000". If no Financial Reporting date has been set up then today's system date will be used.
REPORT PRINT CONTROL:
3. Enter '1' to print the Supplier address on the report.
4. Enter '1 to omit page breaking by Supplier. Leave blank (default) to start a new page for each Supplier.
5. Enter '1 to print the subledger and subledger type. Leave blank (default) to not print them.

75.14 Contract Summary (P434201)

Processing Option	Processing Options Requiring Further Description
PRINT OPTIONS:
1. Enter '1' to print the Job address. Leave blank to omit it.
2. Enter '1' to suppress the printing of budget information.
3. Enter '1' to suppress the totaling of budget information.
4. Enter '1' to print the subledger and subledger type. Leave blank to omit them.
DATE SELECTION:
5. Enter the As Of date on which to base the report. Leave blank (default) to use the Financial Reporting date of Company "00000". If no Financial Reporting date has been set up then today's System date will be used.

75.15 Contract Log Revisions (P4304)

Processing Option	Processing Options Requiring Further Description
DEFAULT OPTION:
1. Enter the default Contract Type. Leave blank to default Type 'OS'.