34 Set Up Next Numbers

This chapter contains this topic:

Chapter 34, "Setting Up Next Numbers,"

When you set up next numbers, you enable the system to automatically assign unique numbers to certain items. For example, when you create an equipment master for a new piece of equipment, the system assigns a unique item number to the equipment. You must set up next numbers for the following items:

Item	Description
Item number	The system generates an item number to uniquely identify each piece of equipment.
Text key number	The system generates a text key number to uniquely identify each location transfer and to associate location tracking text to the transfer. The system assigns every location transfer a text number, whether you enter text or not. Various programs in the system use the text key number internally.
Transfer number	The system generates a transfer number to group location transfers. The transfer number can include multiple location information lines for multiple pieces of equipment. For example, when you enter location tracking information for several pieces of equipment on one screen, the system generates a transfer number to group each line of information together as one transfer order.

Note:

Equipment Billing does not use the Fixed Assets Document Number.

34.1 Setting Up Next Numbers

The system stores all next numbers for Equipment Billing in the Fixed Assets system (system 12). The system generates next numbers from the Next Numbers table (F0002).

Navigation

From Equipment/Plan Management (G13), enter 29

From Equipment/Plan Management Setup (G1341), choose Next Numbers

To set up next numbers

On Next Numbers, to locate next numbers for a particular system, complete the following field:
- System Code
Figure 34-1 Next Numbers screen

Description of "Figure 34-1 Next Numbers screen"
For each number that you want to set up, complete the following fields:
- Next Number
- Check Digit

Field	Explanation
Next Number	The next number which will automatically be assigned by the system. Next numbers can be used for many types of documents including voucher numbers, invoice numbers, journal entry numbers, employee numbers, address numbers and so on. Next numbers can be reviewed from the Operations Control Menu. You must adhere to the next numbers that have been preestablished unless custom programming has been provided.
Check Digit	A number that prevents the Next Numbers program (P0002) from assigning transposed numbers. If you use check digits, the system automatically adds a number to the end of each number that it assigns through Next Numbers.

Field

Explanation

Next Number

The next number which will automatically be assigned by the system. Next numbers can be used for many types of documents including voucher numbers, invoice numbers, journal entry numbers, employee numbers, address numbers and so on. Next numbers can be reviewed from the Operations Control Menu. You must adhere to the next numbers that have been preestablished unless custom programming has been provided.

Check Digit

A number that prevents the Next Numbers program (P0002) from assigning transposed numbers. If you use check digits, the system automatically adds a number to the end of each number that it assigns through Next Numbers.

What You Should Know About

Next Numbers	Description
Changing next numbers	JD Edwards World recommends that you set up next numbers only once. If you need to change a next number, never change it to a lesser value.
Deleting next numbers	Do not delete next number values. Deleting a next number value may prevent the system from assigning an automatic next number or cause other unpredictable results.
Using check digits	JD Edwards World recommends that you use a check digit for the equipment number to help prevent the possibility of transposing item numbers.