26 Processing the Final Update

This chapter contains these topics:

Section 26.1, "Processing the Final Update"
Section 26.2, "Running the Final Update"
Section 26.3, "Reviewing the Payroll Voucher Report"t

26.1 Processing the Final Update

The final update is the last step in the payroll cycle. This step updates the payroll history tables, creates journal entries, and prepares your system for the next payroll cycle. If you have set up your Payroll system to integrate with the Accounts Payable system, final update also creates vouchers, voucher journal entries, and related reports.

The following graphic illustrates the preceding steps in the payroll cycle:

Figure 26-1 Payroll Cycle

Description of "Figure 26-1 Payroll Cycle"

26.2 Running the Final Update

Navigation

From Canadian Payroll Master (G77), choose Pay Cycle Processing

From Pay Cycle Processing (G7713), choose Final Update

The final update is the last step in the payroll cycle. After you run the final update, you cannot change anything related to your payroll ID.

You use the final update to:

Update employees' transaction, tax, and cheque history.
Create journal entries.
Post journal entries (optional).
Update the Employee Master table (F060116).
Unlock the payroll ID and prepare the system for another payroll cycle. Unlocking the payroll ID gives other users access to that payroll ID and the employee records it includes.

When the system completes the final update, it generates a completion message. If the system encountered no errors, you can use the history inquiry screens to review the results of the final update.

See Also:

Working with Vouchers (P062201) in JD Edwards World Canadian Payroll II Guide for information about creating vouchers
Appendix A - Technical Overview of Payroll Cycle in JD Edwards World Canadian Payroll II Guide for information on the tables affected by final update
Section 30.1, "Reviewing Earnings and Tax Information History" and Section 31.1, "Reviewing Transaction History" for information on viewing the tables affected by final update

To run the final update

On the first Final Update screen

Figure 26-2 Final Update screen

Description of "Figure 26-2 Final Update screen"

Complete the following field:
- Payroll ID
If your organization accumulates wages for employees on contract calendars, complete the following field:
- Generate Accumulated Wages Timecards
This field appears only when you activate contract calendars in the payroll constants.
Choose the Submit Job function.

26.2.1 What You Should Know About

Topic	Description
Abnormal ending to the final update	If the final update ends abnormally, such as when a machine or power failure occurs, you must reset the final update status code and then rerun it. See Chapter 23, "Resetting Status Codes" When you rerun the final update, the system resumes processing at the point where the abnormal ending occurred. The system prints the Employee Update report, which lists the address number of the employee on which final update stopped processing. Use this report to verify that the system updated the history for this employee. If the employee's history did not update, consult JD Edwards World Customer Support for assistance.

Topic

Description

Abnormal ending to the final update

If the final update ends abnormally, such as when a machine or power failure occurs, you must reset the final update status code and then rerun it.

See Chapter 23, "Resetting Status Codes"

When you rerun the final update, the system resumes processing at the point where the abnormal ending occurred. The system prints the Employee Update report, which lists the address number of the employee on which final update stopped processing. Use this report to verify that the system updated the history for this employee. If the employee's history did not update, consult JD Edwards World Customer Support for assistance.

26.3 Reviewing the Payroll Voucher Report

After you run final update, if you have set up your Payroll system to integrate with the JD Edwards World Accounts Payable system, you should review the Payroll Voucher Edit report to verify that no errors occurred during the update. The report lists any vouchers that contain errors.