54 Payroll History Integrity Processing Options

This chapter contains these topics:

54.1 Taxation History Integrity (F0713) (P077011)

Processing Option Processing Options Requiring Further Description
1. Select report processing mode.

N = Print errors on report only.

Y = Print errors on report and correct by UPDATING the Tax History File.

  

54.2 Payroll Month PDBAs Integrity (F06146) (P077021)

Processing Option Processing Options Requiring Further Description
Select a 'Y' if you wish to update the history file as errors are detected. Y/N  

54.3 Calendar Month DBA Integrity (F06145) (P067031)

Processing Option Processing Options Requiring Further Description
1. Select the report processing mode.

N = Print errors on the report only.

Y = Print errors on the report and correct by UPDATING the file.

2. Enter Error Codes you DO NOT wish to print or leave these fields blank to print ALL errors. Error codes must be entered as 0101, 0102, 0103, etc.

DO NOT print the following errors:

"

"

"

"

  

54.4 Payroll History Audit Report (P07703)

Processing Option Processing Options Requiring Further Description
1. Enter Year & Month for Audit Report.

Year (Example: 98)

Month (Example: 01)

  
2. Perform Basic History Audit. (Y/N)

F0713 to F0716

F06145 to F0619

F06146 to F0618 & F0619

F06176 to F0716

  
3. Perform Paycheque History Audit.(Y/N)

F06156 to F0716

F06156 to F0618

F06156 to F0619

  
4. To process all companies leave the processing option blank. If you wish to process certain companies enter the five (5) character company number.  

54.5 Stock Leave Banks (P063904)

Processing Option Processing Options Requiring Further Description
1. Enter the accrual number of the first Leave bank.  
2. Enter the amount to stock for the first Leave bank.  
3. Enter the accrual number of the second Leave bank.  
4. Enter the amount to stock for the second Leave bank.  
5. Enter the accrual number of the third Leave bank.  
6. Enter the amount to stock for the third Leave bank.  
7. Enter the accrual number of the fourth Leave bank.  
8. Enter the amount to stock for the fourth leave bank.  
9. Enter the accrual number of the fifth Leave bank.  
10. Enter the amount to stock for the fifth Leave bank.  
11. Enter the accrual number of the sixth Leave bank.  
12. Enter the amount to stock for the sixth Leave bank.  
13. Enter the accrual number of the seventh Leave bank.  
14. Enter the amount to stock for the seventh Leave bank.  
15. Enter the accrual number of the eighth Leave bank.  
16. Enter the amount to stock for the eighth leave bank.  
17. Enter the accrual number of the ninth Leave bank.  
18. Enter the amount to stock for the ninth Leave bank.  
19. Enter the accrual number of the tenth Leave bank.  
20. Enter the amount to stock for the tenth Leave bank.  
21. Enter the Fiscal Year Ending Date of the year you wish to stock.

Note: This date will be used to update the fiscal/Anniversary file (F06147) and the month will be used to update the Payroll month file (F06146).

All of the DBAs must be set as FISC date DBAs and the date must be the last date of the fiscal year you wish to stock.

  
22. Enter the year end date. If no date is entered in P.O. #21, then it will be assumed you are not using Fiscal date for processing and just the Payroll Month file (F06146) will be updated using the date you enter here or the system date if left blank.  
23. Enter '1' if you want this report to be produced by SS# or leave this field *BLANK if you want this report to be produced by Address book #.  

54.6 Repost Pay Types to Payroll Month F06146 (P071461)

Processing Option Processing Options Requiring Further Description
Enter the YEAR to be reposted (YY) . . .

NOTE: If you are reporting everything, leave this BLANK. If you do not have all the detail for all your history in this file, records in F06146 could be cleared and not reposted.

  

54.7 Repost DBAs to Payroll Month F06146 (P07146)

Processing Option Processing Options Requiring Further Description
Enter the YEAR to be reposted (YY) . . .

NOTE: If you are reporting everything, leave this BLANK. If you do not have all the detail for all your history in this file, records in F06146 could be cleared and not reposted.

  

54.8 Repost DBAs to Calendar Month F06145 (P07145)

Processing Option Processing Options Requiring Further Description
Enter the YEAR to be reposted (YY).

IMPORTANT NOTES

  
1. History records for the year selected will be initialized for all employees processed. THEREFORE, if you select a year make sure that you also select records in F0619 for the same year when setting up your Dream-Writer specification.  
2. If you wish to process all years for which data exists in the F0619 file, leave the "YEAR" field blank.  

54.9 Tax ID to Tax Ledger (P07990)

Processing Option Processing Options Requiring Further Description
1. Enter the NEW Tax ID number you want to update the selected F0716 records with.

PLEASE BE CAREFUL! Only select, via data selection on the Dream Writer, records you want the Tax Id field updated on.

  

54.10 Repost DBAs to Tax Area Summary F06148 (P07148)

Processing Option Processing Options Requiring Further Description
Enter the Year to be reposted . . .

(Year is a 2 digit field, Example 2000 will be entered 00)

  

54.11 Repost DBAs to Fiscal and Anniversary (P06147A)

Processing Option Processing Options Requiring Further Description
1. Enter the YEAR to be reposted.  

54.12 Purge Profile Data (P080800)

Processing Option Processing Options Requiring Further Description
Enter a 'Y' to delete narrative only from the profile data.

Default of blank will delete all profile data.

  

54.13 Purge Employee Multiple Job File (P0601182)

Processing Option Processing Options Requiring Further Description
Enter a date. Records with a pay stop date prior to this date will be deleted.  

54.14 Purge EE History - Selected Data Item (P080860)

Processing Option Processing Options Requiring Further Description
You have chosen to purge Employee History Information. Enter the desired values for the following options.

1) Enter a '1' if you wish to run this report in update mode.

A default of blank will run in proof mode. No records will be deleted.

2) Enter a date to be used to purge History information. All records that are effective on or before this date will be purged.

3) If you wish to copy the purged data to tape or other storage medium, enter the storage device name.

Leave this blank if you are purging without saving data to device.

4) Enter a '1' if you wish to delete all history records for the selected employees.

A default of Blank will leave the most recent history record for each data item.

  

54.15 Purge Employee History - All Data Items (P080860)

Processing Option Processing Options Requiring Further Description
You have chosen to purge Employee History Information. Enter the desired values for the following options.

1. Enter a '1' if you wish to run this report in update mode.

A default of blank will run in proof mode. No records will be deleted.

2. Enter a date to be used to purge History information. All records that are effective on or before this date will be purged.

3. If you wish to copy the purged data to tape or other storage medium, enter the storage device name.

Leave this blank if you are purging without saving data to device.

4. Enter a '1' if you wish to delete all history records for the selected employees.

A default of Blank will leave the most recent history record for each data item.

  

54.16 Check Reconciliation - Create Work File (P065602)

Processing Option Processing Options Requiring Further Description
1. Do you wish to update F06156 file at this time and create F06560. (Y/N)  

54.17 Business Unit Constants (P069051)

Processing Option Processing Options Requiring Further Description
1. Enter '1' to display Tip Information.

'0' is the default and will not display Tip Information.

  

54.18 Business Unit Constants Print (P06905P)

Processing Option Processing Options Requiring Further Description
1. Enter 'Y' if you wish to print the full address of the business units.

(Default value is 'N')

  
2. Enter 'Y' if you wish to print the 'Tip Information' for the business units.

(Default value is 'N')

  

54.19 Print Master Pay Cycle (P06906P)

Processing Option Processing Options Requiring Further Description
1. Enter the Pay Cycle Code desired for report.

Default of blanks is all codes.

  
2. Enter the year desired for the report.

Default of blanks is all years. i.e. 90, 91, 92, or 93.

  

54.20 Payroll Register (P063012)

Processing Option Processing Options Requiring Further Description
PAYROLL REGISTER PRINT OPTIONS:  
1. Enter 'Y' to print Employee Address.

Default of blank will not print Addr.

  
2. Enter Employee Identification option.

blank = Address book & SSN

2 = Social Security Number Only

3 = Additional EE Number & SSN

4 = Address book Only

  

54.21 Summary Payroll Register (P063013)

Processing Option Processing Options Requiring Further Description
Enter Employee Number you wish to print:

A = Address Book Number

S = Social Security Number

O = Third Employee Number

  
Enter the Maximum Net Pay:

Default is (10,000)

  

54.22 Time and Pay Entry Journal (P06305)

Processing Option Processing Options Requiring Further Description
For weekly employees enter

minimum hours:

maximum hours:

For biweekly employees enter

minimum hours:

maximum hours:

For semimonthly employees enter

minimum hours:

maximum hours:

For monthly employees enter

minimum hours:

maximum hours:

Enter the maximum allowable pay rate:

  
Enter the minimum allowable pay rate:

Enter the minimum allowable Vacation hours available:

Enter the minimum allowable Sick hours available:

Enter 'Y' to print additional Time Card data:

  

54.23 Workers Compensation Register (P073601)

Processing Option Processing Options Requiring Further Description
Which Employee No. do you wish to appear on the report:

A - Address Book

S - Social Security No.

O - Third Employee No.

  

54.24 DBA Register (P063062)

Processing Option Processing Options Requiring Further Description
Select the Employee Number to print.

A - Address Book Number

S - Social Security Number

O - Third Employee Number

Print the payee's address. (Y/N)

  

54.25 Time & Pay Entry Register with Employee Total (P063001)

Processing Option Processing Options Requiring Further Description
1. Enter the type of Time Cards that you wish to print.

L = Labor Time Cards (Default)

R = Recharge Time Cards

E = Equipment Time Cards

  
2. If 'L', enter the type of employee number you want to print.

A = Address Book Number (Default)

S = Social Security Number

O = Additional Employee Number

  
3. Enter '1' to print the General Ledger Account Number, and Tax Area.

'0' is the default and will not print these items.

  
4. Enter '1' to print Subledger, Subledger Type, Enhanced Subledger Information and Pay Type Multiplier.

'0' is the default and will not print these items.

  

54.26 Time & Pay Entry Register without Employee Total (P063001)

Processing Option Processing Options Requiring Further Description
1. Enter the type of Time Cards that you wish to print.

L = Labor Time Cards (Default)

R = Recharge Time Cards

E = Equipment Time Cards

  
2. If 'L', enter the type of employee number you want to print.

A = Address Book Number (Default)

S = Social Security Number

O = Additional Employee Number

  
3. Enter '1' to print the General Ledger Account Number, and Tax Area.

'0' is the default and will not print these items.

  
4. Enter '1' to print Subledger, Subledger Type, and Pay Type Multiplier.

'0' is the default and will not print these items.

  

54.27 Canadian Payroll Cheques (P07231)

Processing Option Processing Options Requiring Further Description
CHECK PRINTING OPTIONS:  
1. Enter the program name that translates check amounts from numbers to words.

(See User Defined Codes, system code 98, record type "CT" for program numbers.)

  
2. Enter 'N' to OMIT printing of company name and address on payroll checks.

Enter 'Y' to print company name only.

Enter 'A' to print company name and address.

(Default of blank will OMIT printing of company name or address.)

  
3. Enter company number to use for printing a single company's name and (optionally) address.

(Default of blank will use the employee's Home Company to fulfill processing option 2 above's print instructions.)

  
4. Enter Employee Number Identification option:

blank = Address book number

2 = Social Insurance number

3 = Third Employee number

More

  
5. Enter the value 'Y' to only print the last (4) position of the Employee SSN number on the Check. The remaining positions will be loaded with the value 'X'.

Example: 123456789 will display as XXXXX6789.

Default value will be "N" .

  

54.28 Auto Deposit (P06233)

Processing Option Processing Options Requiring Further Description
AUTO DEPOSIT ADVICE PRINTING OPTIONS:  
1. Enter 'N' to OMIT printing of company name and address on payroll checks.

Enter 'Y' to print company name only.

Enter 'A' to print company name and address.

(Default of blank will OMIT printing of company name or address.)

  
2. Enter company number to use for printing a single company's name and (optionally) address.

(Default of blank will use the employee's Home Company.)

  
3. Enter Employee Number Identification option:

blank = Address book No.

2 = Social Security No.

3 = Third Employee No.

  
4. Select option #4 to only print the last four digits of employee bank account number on Auto Deposit Check Stub.

Example: 12345678 will print ****5678

Enter value

Y = Yes

blanks = No

Default will be blanks = No.

  
5. Enter the value "Y" to only print the last (4) Positions of the Employee SSN number on the check. The remaining positions will be loaded with the value "X".

Example '123456789' will display as XXXXX6789

Default option value will be 'N'

  

54.29 Cash Pay Slips (P06235)

Processing Option Processing Options Requiring Further Description
CASH VOUCHER PRINTING OPTIONS:  
1. Enter 'N' to OMIT printing of company name and address on payroll checks.

Enter 'Y' to print company name only.

Enter 'A' to print company name and address.

(Default of blank will OMIT printing of company name or address.)

  
2. Enter company number to use for printing a single company's name and (optionally) address.

(Default of blank will use the employee's Home Company.)

  
3. Enter Employee Number Identification option:

blank = Address book No.

2 = Social Security No.

3 = Third Employee No.

  

54.30 PR Check Register (P06238)

Processing Option Processing Options Requiring Further Description
PRINT CONTROL OPTIONS:  
1. Enter '1' to print employee name on the Net Pay Instr. Register.

Default of blank will NOT print name.

  
2. Enter Employee Number to print option

A = Address Book

S = Social Security Number

O = Third Employee Number Default of blank will use Address Book number.

  
3. Enter 'Y' to print full address.

Default of blank will NOT print address.

  
4. Enter 'Y' to print individual account deposits for auto deposits.

Default of blank will NOT print individual deposits.

  

54.31 Employee Profile Data - Copy/Move (P080840)

Processing Option Processing Options Requiring Further Description
1. Enter the Type of Data the information will be copied FROM.  
2. Enter the Type of Data the information will be copied TO.  
3. Enter '1' if you want to delete the Original FROM data after copying.

(Default of blank will copy without deleting the Original FROM Data).

  
4. Enter '1' if you want to overwrite the existing TO rcds with the FROM information.

(Default of Blank will not overwrite existing TO rcds).

  

54.32 Initialize History - Include all Active EE (P080810)

Processing Option Processing Options Requiring Further Description
1. Enter a date to be used as the Effective Date for all history records.

Default of blank will use the date when each employee record was last changed.

 When you run the initialize program, JD Edwards World recommends that you enter an effective date in this processing option. The effective date should be a day prior to the date of your first date for reporting turnover. The system considers employees active as of the initialize effective date.
2. Choose what files to initialize given the choices below:

H = Initialize History only

T = Initialize Turnover only

B = Initialize History and Turnover

  
3. To clear records from the indicated file(s) before initialization, enter one of the following values:

1 = Clear the entire selected file(s)

2 = Clear History/Turnover records for the selected employees only

Default of blank will not clear any records.

  
4. Enter a change reason for initial turnover and history records. A blank will default a change reason of'001' New Hire for turnover records and the window value for the history records.

(F1 will display allowed values.)

 Enter a numeric change reason code in this processing option.

54.33 Contract /Calendar Master (P08930)

Processing Option Processing Options Requiring Further Description
1. Enter a '1' if you would like Saturday and Sunday to be included as a work day with a Day Value of 1.0.  
2. If JD Edwards payroll is installed enter the last payroll period end date.

This is used to prevent calendar changes on days that have already been paid which would cause a loss of data integrity.

If left blank the system date will be used.

  
3. Enter the version of form P08936 to use when Recalculate Contract/Calendar Salary (P08936) is executed.  

54.34 Recalculate Contract/Calendar Salary (P08936)

Processing Option Processing Options Requiring Further Description
1. Enter the Contract/Calendar to process.  
2. If switching the employees attached to the Calendar entered in 1, enter the name of the new Calendar.  
3. Enter the number of periods left to pay.  
4. Enter a '2' to perform the file updates.

Leave mode as '1' to print a proof report.

  
5. Enter a '1' to change retrieve salary paid before change. This must be blank if switching calendars.  
6. If a To Calendar (PO number 2) is not entered an effective date may be entered. Enter an effective date if you want the effective date to be greater than the calendar start date.

See the help text for more info.

 You can enter an effective date only if you are not transferring employee records to a new contract calendar. The effective date that you enter must be greater than the start date for the contract calendar. If you enter an effective date that is less than the start date for the calendar, the system uses the calendar start date as the effective date. If you leave this processing option blank, the system uses either the system date or the start date for the calendar. whichever is greater.
7. Enter the change reason.  
8. Enter a '1' to change all attached calendars to have a record type of 'O' for omitted.  

54.35 Pay Grade/Salary Range Information (P082001)

Processing Option Processing Options Requiring Further Description
1. Enter a "Skip to" query name to be used when the World Writer versions list function key is pressed to call the World Writer versions list.

Blank will display the entire list for Wages and Salary World Writers, (Grp Q082).

  
2. Enter a '1' to allow the effective dates in the subfile to change by changing the effective date in the header of the video.  

54.36 Pay Grade/Step WW (P082003)

Processing Option Processing Options Requiring Further Description
1. Enter a "Skip to" query name to be used when the World Writer versions list function key is pressed to call the World Writer versions list.

Blank will display the entire list for Wages and Salary World Writers, (Grp Q082).

  
2. Enter a '1' to allow the effective dates in the subfile to change by changing the effective date in the header of the video.  

54.37 Payroll Pay/Earnings Types (P06911P)

Processing Option Processing Options Requiring Further Description
1. To print general Pay/Earnings Types information, enter '1'.  
2. To print Tax Exempt Info, enter '1'.  

54.38 Deduction/Benefit/Accrual (P06911D)

Processing Option Processing Options Requiring Further Description
Enter '1' to print General DBA Info.

Enter '1' to print Additional DBA Info.

Enter '1' to print DBA Limit Info.

Enter '1' to print Tax Exempt Info.

Enter '1' to print Year End Info.

Enter '1' to print Rollover Info

Enter '1' to print Category Codes Info

  

54.39 Tax Area Print (P069016P)

Processing Option Processing Options Requiring Further Description
1. Enter a 'Y' to print the Payee full mailing address.  

54.40 Print Unemployment Ins. Rates (P06922P)

Processing Option Processing Options Requiring Further Description
Enter the Date range for this report:

From Date:

Thru Date: