29 Flexible Spending Accounts Processing Options

This chapter contains the following topics:

• Section 29.1, "FSA Balance Revisions (P08370)"

• Section 29.2, "FSA Claim Entry (P08371)"

• Section 29.3, "FSA - Single Claim Entry (P083711)"

• Section 29.4, "FSA - Account Review (P083701)"

• Section 29.5, "Create Claims to Pay (P08375)"

• Section 29.6, "FSA Account Summary (P08373)"

• Section 29.7, "FSA - Single Claim Review (P083712)"

• Section 29.8, "Employee Spending Account Statements (P08376)"

• Section 29.9, "FSA Integrity Report - Claims Detail (P083781)"

• Section 29.10, "FSA Year-end Close Out (P08379)"

29.1 FSA Balance Revisions (P08370)

Processing Option	Processing Options Requiring Further Description
DISPLAY CRITERIA:
1. Enter a '1' to display the COBRA Additions field. A default of blank will not display this field . . . . .
FOR MANUAL ENTRY OF BALANCES:
2. Enter the Year to use as a default. A default of blank will use the current year. . . . . . . . . . . . :
3. Enter a '1' to prevent the Plan ID from being cleared. A default of blank will clear this field after Changes or Adds . . . . . . . . . . :

29.2 FSA Claim Entry (P08371)

Processing Option	Processing Options Requiring Further Description
CRITERIA FOR EDITING FIELDS:
1. Enter a '1' if a Claim Number is REQUIRED to be entered. A default of blank will automatically assign the Payroll Transaction Number to the Claim Number. . . . . . . . . . . . .
2. Enter a '1' if a Claim Explanation is REQUIRED to be entered. A default of blank will use the description of the Service Provided Code . . . . . . . .
MINIMUM AMOUNT CRITERIA:
3. Enter the MINIMUM Amount to qualify for reimbursement. Amounts Submitted that are less than the Minimum will be automatically placed into the "Pending" field. A default of blank will not check the Amounts. . . . . .
PENDING AMOUNT CRITERIA:
4. Enter a '1' to place the requested amount on any new claims in "Pending" if existing claims are found to have amounts that do not meet the minimum amount. Be aware that the "Create Claims to Pay" program must be executed to combine these claims and create time card records for the Payroll Cycle. A default of blank will pay as much as possible of the new claims (use F1 for more info) . .

29.3 FSA - Single Claim Entry (P083711)

Processing Option	Processing Options Requiring Further Description
DISPLAY CONTROL:
1. Enter '1' to suppress display and entry of Optional Information. A default of blank will permit display and entry of optional information.
2. Enter '1' to display "Pending Payoff" detail. A default of blank will display the current claim status.
CRITERIA FOR EDITING FIELDS WHEN ADDING CONVERSION "MANUAL" CLAIMS:
3. Enter a '1' if a Claim Number is REQUIRED to be entered. A default of blank will automatically assign the Payroll Transaction Number to the Claim Number.
4. Enter a '1' if a Claim Explanation is REQUIRED to be entered. A default of blank will use the description of the Claim Code.

29.4 FSA - Account Review (P083701)

Processing Option	Processing Options Requiring Further Description
DISPLAY CRITERIA:
1. Enter a '1' to display the COBRA Additions field. A default of blank will not display this field.
2. Enter a '1' to display claims in payment format. A default of blank will display the claims in claim status format.
3. Enter a '1' to display claims in descending sequence by date. A default of blank will use ascending sequence.
STATEMENT CRITERIA:
4. Enter the Spending Accounts Statements Version number to be used when statement print is requested. A default of blank will use 'ZJDE0001'.

29.5 Create Claims to Pay (P08375)

Processing Option	Processing Options Requiring Further Description
RUN CONTROL OPTIONS:
1. Enter '1' to BYPASS the creation of "Pending Payoff" claims (thus only a Report will be printed). Default of blank WILL create claims records. . .
2. Enter date to be used for the Payroll Work Date. This date will by used by the Payroll Cycle to "pick up" claims which have work dates between the effective dates of the Payroll. A default of blank will use the current system date . . . . . . .
3. Enter the DREAM Writer version to be used for the Time and Pay Register printed by this job. Default of blank will use version 'XJDE0001' . . . . .
4. Enter the MINIMUM amount to qualify for reimbursement. All pending amts that do not meet this minimum after being combined with other outstanding claims (if any) will not be paid. A default of blank will process all pending amounts regardless of size. .
CLAIM DETAIL PRINT CONTROL:
Enter '1' to print extended Claim detail (Dates, Descriptions, and Participants). Default of blank will not print extended claim detail . . .
6. Enter '1' to print Payroll Claim information (Pay data and Check data - if any). Default of blank will not print Payroll claim information . . . . . . . . . . . . .

29.6 FSA Account Summary (P08373)

Processing Option	Processing Options Requiring Further Description
DISPLAY CRITERIA: Enter a '1' to display the COBRA Additions field. A default of blank will not display this field . . . . .

29.7 FSA - Single Claim Review (P083712)

Processing Option	Processing Options Requiring Further Description
DISPLAY CONTROL:
1. Enter '1' to suppress display and entry of Optional Information. A default of blank will display the optional information. . . . . . .
2. Enter '1' to set the initial screen format to "Detail Mode". A default of blank will set the screen format to "Summary Mode". You can then use a function key to toggle between these two screen formats.

29.8 Employee Spending Account Statements (P08376)

Processing Option	Processing Options Requiring Further Description
CRITERIA FOR PRINTING CLAIM DETAIL:
1. Enter a '1' if all Claim data is to be printed. A default of blank will print a summary line only . . . . . .
2. Enter a '1' if Claim Detail is to be printed for open claims only. A default of blank will cause all claims to be printed. . . . . . . . .
CRITERIA FOR NAME & ADDRESS OPTIONS:
3. Enter a '1' to print employee's Name and Address. A default of blank will print Employee Name only. . . . . . .
4. Enter identification number to be used: Leave blank for Address Book Number. Enter '1' for Social Security Number. Enter '2' for Other Employee Number.
COBRA Print Control:
Enter '1' to print COBRA Additions. A default of blank will not print COBRA Additions . . . . . . . . . . .

29.9 FSA Integrity Report - Claims Detail (P083781)

Processing Option	Processing Options Requiring Further Description
REPOST CLAIM DETAILS TO BALANCE FILE: Enter a '1' to REPOST the Detail Claim information to the Balance file. A default of blank will only generate a report.

29.10 FSA Year-end Close Out (P08379)

Processing Option	Processing Options Requiring Further Description
PROCESSING FUNCTIONS:
=====================:
1. Enter a '1' to close all accounts for the plan(s) selected. A default of blank will create the "Year-end Close Out" report only
2. Enter the year to close out. Default of blank will use the previous year .
3. Enter Effective Date of Close Out. A default of blank will use current date. . . . . . . . . . . . . . . . .
REPORTING OPTIONS:
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4. Enter '1' to suppress printing of Flexible Spending Accounts that have a balance of zero. A default of blank will report all accounts. . . .