This chapter contains these topics:
To budget for employee salaries, hours, and full-time equivalents (FTEs)
To analyze and review position budgets
To transfer position budget information to the general ledger
To assign an employee to a position budget
A position is an employee's assignment for a fiscal year. You use positions to budget for employee salaries.
Position control refers to the creation, maintenance, and monitoring of positions and their budgets. You do not need to create positions to use your Human Resources and Payroll systems. However, to use positions, you must have a position budget. Positions and their budgets are also called position budgets.
You define a position budget to establish, monitor, and control budgets for employee assignments. In the same way that a project manager allocates time and material resources to a project, your organization can create position budgets for its employee resources. You can choose to define your position budgets manually, or you can let the system automatically define them for you. You can also calculate position budget information for the next fiscal year.
After you define position budgets, you can transfer them to the general ledger so that your accounting department can use and review them. Depending on the requirements of your accounting and human resources departments, you can transfer complete position budget information or summary information only.
You can attach employee records to a position budget and then review position budget information to ensure that the salary, hours, and FTE for your employees compare favorably to those that you budgeted for the position.
When a position budget changes, or when you need to correct a data entry error, you can revise position budget information.
To review information about positions, position budgets, and the employees in those positions, you can print position reports. You can review budgeted and projected position budget amounts. For quick access to position budget information, you can also review that information online.
Working with position control includes the following tasks:
Defining a position budget
Transferring a position budget to the general ledger
Working with position activity information
Reviewing position budget information
Defining next year's position budget
Reviewing position reports