This chapter contains the topic:
A bid subcontract is a non-committing contract with a document type of BC (base agreement contract). It is essentially an agreement of prices for future work. Use bid subcontracts to create committing contracts. Each bid subcontract specifies a supplier and tasks (cost codes). It can also include options, if relevant. Bid subcontracts can be set up at the subdivision, city, or company level.
The bid subcontracts tasks use screens and programs in the Subcontract Management System.
This section includes the following tasks:
Work with Bid Subcontracts for a Subdivision
Enter Bid Subcontracts for a City or Company
Assign a Supplier for an Option
Assign a Supplier to a Lot
Search for Bid Subcontracts
Copy Bid Subcontracts
Use Global Price Change
When you enter the bid subcontract information, the Close field on the Commitment Revisions screen is blank, indicating the subcontract is not closed. When you run the Lot Proceed Proof/Post program, the system creates a lot contract.
In the Homebuilder Management system, the values for the Close field on the Commitment Revisions screen include:
Y - The contract is closed and you cannot run the Auto Voucher program for this contract.
A - The contract is approved and released. You can run the Auto Voucher program for this contract.
Z - There are vouchers for the amounts on this contract.
When the lot contract is complete and ready for commitment release, you approve and release it so you can run the Auto Voucher program for this contract. You must first set the New Purge Code for Vouchered Purchasing Records processing option for the Auto Voucher program. After you run the Auto Voucher program, the system changes the Close field to a value based on the value in the New Purge Code for Vouchered Purchasing Records processing option.