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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Overview to Subcontract Management
1.1
System Integration
1.2
System Features
1.2.1
Working with Contracts
1.2.2
Working with Commitments
1.2.3
Processing Payments
1.3
System Tables
1.3.1
Primary Tables
1.3.2
Other Tables
Part I Project Setup
2
Overview to Project or Job Setup
2.1
Objectives
2.2
About Project or Job Setup
3
Set Up a Project or Job
3.1
Creating a Job Master Record
3.1.1
Processing Options
3.2
Setting Up Jobs within a Project
3.3
Setting Up Multiple Jobs by Company
3.3.1
Processing Options
3.4
Creating the Cost Code Structure
4
Set Up Suppliers
4.1
About Supplier Setup
4.2
Searching for a Supplier
4.2.1
Processing Options
4.3
Modifying a Supplier Master Record for a Subcontractor
4.3.1
Before You Begin
4.3.2
What You Should Know About
4.3.3
Processing Options
5
Overview to Contract Entry
5.1
Objectives
5.2
About Contract Entry
5.2.1
What You Should Know About
6
Enter Identifying Information
6.1
What You Should Know About
6.2
What You Should Know About
6.3
Processing Options
7
Enter Commitment Information
7.1
Before You Begin
7.2
Entering Commitment Details
7.3
Entering Descriptive Text
7.3.1
Processing Options
8
Work with Log Information
8.1
Entering Log Information
8.1.1
What You Should Know About
8.1.2
Processing Options
8.2
Copying Log Information from a Model Log
8.2.1
Before You Begin
8.3
Entering Descriptive Text
9
Create a Change Order
9.1
What You Should Know About
9.2
Entering Change Order Information
9.3
Entering Descriptive Text
9.3.1
Processing Options
10
Overview to Progress Payments
10.1
Objectives
10.2
About Progress Payments
11
Enter Vouchers
11.1
Before You Begin
11.2
What You Should Know About
11.3
Processing Options
11.4
Entering a Voucher with Amounts
11.5
Entering a Voucher with Units
11.5.1
What You Should Know About
11.6
Entering a Voucher with Taxes
11.6.1
What You Should Know About
11.7
Entering a Voucher with Retainage
11.7.1
What You Should Know About
11.8
Changing an Accounts Payable Voucher
12
Review and Post Vouchers
12.1
Reviewing Vouchers
12.1.1
Processing Options
12.2
Posting Vouchers
12.2.1
What You Should Know About
12.2.2
Processing Options
13
Work with Vouchers
13.1
Processing Options
13.2
Revising the Payment Instrument
13.3
Assigning Hold Codes to Vouchers
13.4
Entering an Alternate Payee
13.4.1
What You Should Know About
13.4.2
To enter an alternate payee
13.5
Splitting Payments
13.6
Revising the Due Date for a Payment
14
Enter Backcharges
14.1
What You Should Know About
14.2
Processing Options
15
Canceling Vouchers
15.1
Processing Options
15.2
Reversing Posted Vouchers
15.2.1
What You Should Know About
15.3
Deleting Unposted Vouchers
16
Release Retainage
16.1
Releasing Retainage Using Progress Payment Entry
16.1.1
Processing Options
16.2
Releasing Retainage Using Speed Release
16.2.1
Processing Options
17
Process Contract Payments
17.1
Creating Payment Groups
17.1.1
What You Should Know About
17.1.2
Processing Options
17.1.3
Data Selection
17.2
Configuring the Payment Sequence
17.2.1
Configuring the payment sequence
Part II Periodic
18
Overview to Contract Review
18.1
Objectives
18.2
About Contract Review
19
Locate a Contract
19.1
Locating a Contract
19.2
Processing Options
20
Review Status Information
20.1
Reviewing Financial Status Information
20.1.1
What You Should Know About
20.1.2
Processing Options
20.2
Reviewing Commitment Status Information
20.2.1
Processing Options
20.2.2
Processing Options
21
Review Budget Details
21.1
Reviewing Budget Details
21.2
Processing Options
22
Overview to Reports
22.1
Objectives
22.2
About Reports
23
Generate Financial Reports
23.1
Printing the Status Report by Supplier
23.1.1
Status Report by Supplier
23.1.2
Processing Options
23.2
Printing the Status Report by Job
23.2.1
Status Report by Job
23.2.2
Processing Options
23.3
Printing the Subcontract Open Status Report
23.3.1
Subcontract Open Status Report
23.3.2
Processing Options
23.3.3
Data Sequence
23.4
Printing the Detailed Status by Supplier Report
23.4.1
Detailed Status by Supplier Report
23.4.2
Processing Options
23.5
Printing the Unit Price Report
23.5.1
Unit Price report
23.5.2
Processing Options
23.6
Printing the Subcontract History Report
23.6.1
Subcontract History Report
23.6.2
Processing Options
23.7
Printing the Committed Transaction Report
23.7.1
Committed Transaction Report
23.7.2
Processing Options
23.8
Printing the Committed Cost Detail Report
23.8.1
Committed Cost Detail
23.8.2
Processing Options
24
Generate Commitment Reports
24.1
Printing the Subcontract Analysis Report
24.1.1
Subcontract Analysis
24.1.2
Processing Options
24.2
Printing the AIA Application for Payment
24.2.1
AIA Application for Payment
24.2.2
Processing Options
24.3
Printing the Subcontract Detail Report
24.3.1
Subcontract Detail
24.3.2
Processing Options
24.4
Printing the Committed Cost Report
24.4.1
Committed Cost Report
24.4.2
Processing Options
24.5
Printing the Subcontract Distribution Report
24.5.1
Subcontract Distribution
24.5.2
Processing Options
25
Generate the Contract Log Report
25.1
Contract Log Report
25.2
Processing Options
26
Generate Integrity Reports
26.1
Generating the Open Item Integrity Report
26.1.1
Open Item Integrity Report
26.1.2
Processing Options
26.2
Generating the Commitment Integrity Report
26.2.1
Comparing Committed Amounts
26.2.2
Displaying Commitment Variances
26.2.3
Commitment Integrity Report
26.2.4
Processing Options
26.2.5
Data Sequence
27
Overview to Base Agreements
27.1
Objectives
27.2
About Base Agreements
27.2.1
Before You Begin
28
Set Up the Base Agreement
28.1
Setting Up User Defined Codes for Base Agreements
28.2
Entering the Job or Task
28.2.1
Entering Identifying Information
28.2.2
Entering Commitments
29
Release Commitments
29.1
Identifying the Job
29.2
Releasing a Contract
29.2.1
Processing Options
30
Pay When Paid
30.1
Setting Up Pay When Paid Subcontract Defaults
30.2
Releasing Vouchers for Pay When Paid Subcontracts
30.3
Reviewing Pay When Paid Invoices
Part III Advanced & Technical
31
Overview to Global Updates
31.1
Objectives
31.2
About Global Updates
32
Update Contract Information
32.1
Unlocking a Contract
32.2
Updating Account Information
32.2.1
Processing Options
32.3
Updating the Contract Purge Code
32.3.1
Processing Options
33
Update Commitment Information
33.1
Updating Open Amounts
33.2
Purging Audit Trail Records
33.2.1
Processing Options
33.3
Creating Audit Trail Records
33.4
Posting Committed Costs to Jobs
33.4.1
Processing Options
34
Recalculate Commitments
34.1
Recalculating Commitments
34.2
Processing Options
35
Update Payment Code
35.1
Updating the Payment Code
35.2
Processing Options
36
Purge Contracts
36.1
Purging Contract Information
36.1.1
Processing Options
36.2
Verifying the Integrity of Contract Tables
36.2.1
Processing Options
Part IV System Setup
37
Overview to System Setup
37.1
Objectives
37.2
About System Setup
37.3
Before You Begin
38
Set Up System Constants
38.1
Overview
38.2
Setting Up System Constants
39
Define Automatic Accounting Instructions
39.1
Setting Up Specific Contract Cost Types (CT)
39.2
Setting Up Range of Contract Cost Types (CR)
39.3
Setting Up Bank Payables (PB)
39.4
Setting Up Contract Payables (PC)
39.5
Setting Up Payables Tax Accounts (PT)
39.6
Setting Up Retainage Payables (PCRETN)
39.7
Setting Up VAT Tax Payables (PCVATP)
39.8
Setting Up VAT Tax Recoverables (PTVATD)
40
Understand Next Numbers
40.1
What You Should Know About
40.2
Next Numbers for Contracts
40.3
Next Numbers for Payment Vouchers
41
Subcontract Management User Defined Codes
41.1
Setting Up Subcontract Management User-Defined Codes
42
Set Up Payment Processing
42.1
Setting Up Subcontractor Information for Contract Progress Payments
42.2
Verifying Print Options for Payments
43
Create a Model Log
43.1
Creating a Model Contract
43.2
Entering Log Information
Part V Processing Options
44
Project Setup Processing Options
44.1
Job Master Revisions (P510063)
44.2
Job Revisions by Company (P51006)
44.3
Name Search (P01200)
44.4
Supplier Master Information (P01054)
44.5
Contract Entry (P44001)
44.6
Commitment Revisions (P4402)
44.7
Contract Log Revisions (P4304)
44.8
Commitment Revisions (P4402)
44.9
Progress Payments (P43105)
44.10
General Ledger Post (P09800)
44.11
A/P Speed Release (P04114)
44.12
Create Payment Groups (P04570)
45
Periodic Processing Options
45.1
Contract Search (P44210)
45.2
Contract Financial Inquiry (P44200)
45.3
Open Order Inquiry (P44230)
45.4
Commitment/Encumbrance Inquiry (P40230)
45.5
Budget Comparison (P432121)
45.6
Summary Contract Status Report (P44425)
45.7
Contract Detail Status Report (P44421)
45.8
Contract Detail by Supplier (P43421)
45.9
Unit Price Contract Report (P44500)
45.10
Contract Detailed Status Report (P44450)
45.11
Commitment Transaction Analysis (P44600)
45.12
Committed Cost Detail (P44435)
45.13
Contract Summary (P434201)
45.14
Application for Payment (P44440)
45.15
Contract Detail Print - Single Contract (P4401P)
45.16
Committed Cost Report (P44430)
45.17
Contract Listing (P44310)
45.18
Log Report with Update (P44300)
45.19
Open Items Integrity Report (P44410)
45.20
Commitment Integrity - F1011 (P40910)
45.21
Base Agreement Release (P44800)
46
Advanced & Technical Processing Options
46.1
Global Update - Short I.D. to Long I.D. (P44999)
46.2
Global Update - Contract Purge Code (P44996)
46.3
Batch File Purge (P00PURGE)
46.4
Post/Repost Committed Costs (P00932)
46.5
Restate Commitments (P44910)
46.6
Multiple Check Code Update (P44995)
46.7
Purge Contract Information (P44990)
46.8
Contract Integrity Report/Purge (P44991)
Index
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