65 Inventory Management and Procurement Processing Options

This chapter contains these topics:

Section 65.1, "Processing Options for Purchase Orders (P4311)"
Section 65.2, "Processing Options for Purchase Order Entry - Brazil (P4311BR)"
Section 65.3, "Processing Options for Receipts by PO/Item/Account (P4312)"
Section 65.4, "Processing Options for Stand-Alone Landed Costs for Brazil (P76295B)"
Section 65.5, "Processing Options for Nota Fiscal Inquiry (P76211B)"
Section 65.6, "Processing Options for Nota Fiscal Entry - Detail (P76111B)"
Section 65.7, "Processing Options for Nota Fiscal Print for Purchasing (P76500B)"
Section 65.8, "Processing Options for FCI Txt File Generation (P76B4170)"
Section 65.9, "Processing Options for Update Files from Flat File (P76B4176)"

65.1 Processing Options for Purchase Orders (P4311)

Processing Options	Processing Option Requiring Further Description
DEFAULT VALUES:
1. Order Type (Required)
2. Line Type (Optional)
3. Status Code (Required)
4. Override Next Status (Optional)
5. Unit of Measure (Optional)
6. Line Increment (Optional)
7. Enter a '1' to default the primary unit of measure from the item master into the transaction unit of measure. If left blank, the purchasing unit of measure from the item master will be used.
DEFAULT VALUES (Continued):
8. Enter the Landed Cost Rule to be used. If left blank, it will default from either the "Ship-to" or the "Supplier" purchasing instructions.
9. Enter a '1' to automatically load header values to the detail lines after a change. If left blank, it must be done manually.
DEFAULT VALUES (Continued):
10. Enter a '1' to calculate Requested Delivery Date using the Average Leadtime established in Supplier/Item Relationships. If left blank, the requested date of the header will be used.
ORDER DUPLICATION DEFAULT VALUES:
11. Order Type
12. Beginning Status
13. Override Next Status (Optional)
14. Enter text duplication selection:
'1' to copy line text
'2' to copy line and order text
'3' to copy order text
WORK ORDER DEFAULT VALUES:
15. Enter the status to update the work order to when the quantity or promised date on the purchase order changes.
PROMPTING CONTROL:
16. Enter the Video Format:
1 = Item, Quantity, Price
2 = Item, Quantity, Description
3 = Account Number, Description
4 = Account Number, Item Number
(If left blank, format 1 is used.)
PROMPTING CONTROL (Continued):
Enter a '1' to:
17. Display Headings first.
18. Be prompted to accept the order.
19. Allow the addition of a Supplier Master record, if not setup.
20. Prohibit order entry if Supplier Master record is not set up.
PROMPTING CONTROL (Continued):
21. Enter which Item Search video is to be used to return items:
1 = Item Search Window allowing the return of multiple items
2 = Full Item Search video with Query capabilities
3 = Supplier Item Selection with the return of multiple catalog items
(If left blank, the Item Search window allowing the return of a single item will be used.)
FIELD DISPLAY CONTROL:
22. Enter a '1' to suppress canceled or closed lines.
23. Enter a '1' to protect prices, or a '2' to make prices non-display.
24. Enter a '1' to protect status codes.
25. Enter a '1' to protect the order type field.
26. Enter the next status at which detail lines cannot be changed. The detail line will be protected if the next status is greater than or equal to this status. If left blank there is no restriction.
APPROVAL PROCESSING:
27. Enter where the approval route code should be defaulted from, OR enter a specific route code value. If left blank, no approval processing will be performed.
1 = Originators Address Book Number
2 = Originators User Profile
3 = Branch/Plant Route Code
4 = Default Locations Route Code
28. Enter the Awaiting Approval status.
29. Enter the Approved status.
PRINT CONTROL:
30. Enter a '1' to automatically print P.O.'s via the subsystem.
31. Enter the version of Print P.O. On-Demand to call when the function key is pressed.
INTERFACES:
32. Enter a '1' to validate the Branch against the Branch/Plant Constants file. If left blank, the Cost Center Master file will be used.
33. Enter a '1' to bypass PBCO warning.
34. Enter a '1' to bypass PACO warning.
BUDGET CHECKING:
35. Enter a '1' if Budget Checking is desired. If left blank, ALL other options related to budgeting will be omitted.
BUDGETING DEFAULT VALUES:
36. Budget Hold Code
37. Budget Tolerance Limit (10 = 10%)
38. Level of Detail to accumulate the budget (5-9). If left blank, 9 will be used.
39. Budget Ledger Type
BUDGETING DEFAULT VALUES (Continued):
40. If Financial Budgeting, specify the budget total method (1-3). If left blank, method 1 will be used:
1 = Original Budget + Period Amounts for current year + Prior year postings (same as Job Cost budget calculation).
2 = Sum of period amounts for current year (standard financial budget).
3 = Original budget + period amounts for current year (standard financial spread with changes).
BUDGET PROCESSING:
Enter a '1' to:
41. Accumulate the budget through the current period. If left blank, the budget will accumulate for the total year.
42. Receive warning that a detail line amount will exceed budget.
CROSS REFERENCE INFORMATION:
43. Enter the cross reference code for retrieving item substitutions.
44. Enter the cross reference code for retrieving item replacements for obsolete items.
KIT PROCESSING:
Enter a '1' to:
45. Display kit component lines.
ITEM AVAILABILITY:
46. Enter a '1' to update the "Quantity on Other PO's" field (OT1A) in the Item Branch or Location files (i.e. Requisitions and Blanket orders). If left blank, the "Quantity on PO" field (PREQ) will be updated.
WARNING: If PO Generation performs the automatic blanket order release processing, enter a '1'.
CHANGE ORDER PROCESSING:
47. Enter a '1' to function as Change Order Entry, which only allows changes to existing purchase orders. Enter a '2' to function as Change Order Entry, which allows changes to purchase orders and the addition of new purchase orders. If left blank, no change order processing is performed.
48. Enter the next status to start processing all changes made to a purchase order as a change order. If left blank, all changes will be processed as change orders.
CHANGE ORDER PROCESSING (Continued):
49. Enter a '1' to automatically allow text entry when a change order is entered.
DREAM WRITER VERSIONS:
Enter the version for each program:
If left blank, ZJDE0001 will be used.
50. Open Order Inquiry (P430301)
51. Supply/Demand Inquiry (P4021)
52. Supplier Analysis (P43230)
53. Supplier Master (P01054)
54. SMS Rate & Route server (PSMR9300)
DREAM WRITER VERSIONS (Continued):
55. Approval Review called using the function key from E-Mail (P43080).
BLANKET/QUOTE PROCESSING:
56. Enter a '1' for automatic access to the blanket/quote release processing. The cost on the released order will be used. Enter a '2' for automatic access to the blanket/quote release processing using special pricing.
If left blank, no automatic blanket/quote release processing will be performed.
ORDER TEMPLATE PROCESSING:
57. Enter a '1' to perform automatic order template processing. If blank, no order template processing will be performed.
SUPPLIER ANALYSIS:
58. Enter a '1' to capture supplier analysis information. If left blank, no Supplier analysis information is captured.
CURRENCY PROCESSING:
59. Enter a tolerance limit percentage to warn of radical currency rate changes (15.0 = 15% +/-).
ENCUMBRANCE CHECKING PROCESSING:
60. Enter a '1' to warn if extended amount is less than vouchered amounts.
Enter a '2' to stop entry of an extended amount less than the vouchered amounts.
If left blank, no check will be made.
APPROVALS MANAGEMENT PROCESSING:
61. Enter the Open status.
62. Enter the Pending Approval status.
63. Enter the Rejected status.
64. Enter the Approved/Pending Header Approval status.
65. Enter the Approved/Header Rejected status.
66. Enter the Approved status.
USER DEFINED DATA:
84. Enter '1' to automatically display P.O. Header-User Defined Data (P43016) whenever a new purchase order header is added.
Enter '2' to allow access to P.O. Header-User Defined Data by function key from the purchase order header, but not display the data automatically.
If left blank, there will be no access to user defined data for the purchase order header.
USER DEFINED DATA (Continued):
85. Enter '1' to automatically displayP.O. Detail-User Defined Data (P43116) whenever a new purchase order detail line is added.
Enter '2' to allow access to P.O. Detail-User Defined Data by selection option from a purchase order detail line, but not display the data automatically.
If left blank, there will be no access to user defined data for the purchase order detail lines.
USER DEFINED DATA (Continued):
Enter the DREAM Writer version for each program. If left blank, version ZJDE0001 will be used.
P.O. Header-User Defined Data (P43016)
P.O. Detail-User Defined Data (P43116)

65.2 Processing Options for Purchase Order Entry - Brazil (P4311BR)

Processing Option	Processing Option Requiring Further Description
PROCESSING:
1. Enter '1' to call order entry 1 additional information windows in blind mode.
DEFAULTS:
2. Enter the Transaction Nature code. Input Formats: -If code ends in '0', 4th digit will default to 0. -If code ends in '*', 4th digit will default from the category code. -If code is blank, '1100' will assume and 4th digit will default from category code.
3. Enter the Transaction Nature code 00 suffix. If left blank, '00' will default.
4. Enter the next status code beyond which the Transaction Nature Code cannot be changed for detail lines.

65.3 Processing Options for Receipts by PO/Item/Account (P4312)

Processing Option	Processing Option Requiring Further Description
DEFAULT VALUES:
1. Order Type OP
2. Receipt Document Type OV
Incoming Acceptable Next Status Codes:
3. Status Code 1 230
4. Status Code 2 280
5. Status Code 3 400
Outgoing Next Status Codes:
6. Partial receipt 400
7. Close balance of line 999
8. Cancel balance of line 999
PROMPTING CONTROL:
Enter a '1' to:
9. Select all lines for receipt. 1
10. Be prompted to accept the receipt.
11. Display lot/layer information. 1
12. Display Sales Order Backorders.
13. Record serial number information 1 for inventory items.
14. Protect lot number, lot expiration date, and lot status on orders with automatically generated or assigned lot numbers.
PROMPTING CONTROL (Continued):
15. Enter a '1' to protect prices, or a '2' to make prices non-display. If left blank, the update of prices is allowed.
16. Enter a '1' to require manual entry of the quantity. If left blank, the quantity field will be loaded.
17. Enter a '1' to display description.
Receipts by Purchase Order Program ID. . P4312 Report Date.. 03/29/13 Version. . . . ZJDE0001 Report Time. . 12:13:06 If left blank, the item/account number will be displayed.
PROMPTING CONTROL (Continued):
18. Enter the format to be displayed. 1 1 = Receipts by Purchase Order 2 = Receipts by Item 3 = Receipts by G/L Account (If left blank, format 1 is used.)
LANDED COST PROCESSING:
19. Enter a '1' to display the landed cost video, or a '2' to perform blind landed cost processing. If left blank, no landed cost processing is performed.
TOLERANCE CHECKING:
Enter a '1' for a warning message, or a '2' to prohibit entry. If left blank, no tolerance checking is performed.
20. Quantity, Unit Cost, Amount 2
21. Receipt Date
ITEM BRANCH/LOCATION PROCESSING:
22. Enter a '1' to update the supplier when an item is purchased the first time, or a '2' to update the supplier every time the item is purchased. If left blank, no supplier update is performed.
23. Enter a '1' to default the Location and Lot Number from the primary item balance location, if the Location and Lot Number are both blank.
ITEM BRANCH/LOCATION PROCESSING (Cont.):
24. Enter '1' to have the Lot Master Category Codes window display when creating a new lot. Enter '2' to have the window display for new and existing lots. Receipts by Purchase Order Program ID . . P4312 Report Date. . 03/29/13 Version. . . . ZJDE0001 Report Time. . 12:13:06
DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used.
25. Open Order Inquiry (P430301)
26. G/L Functional Server (XT0911Z1)
27. SO Backorder Release (P42117)
28. Receipt Traveler (P43512)
29. Receipt Routing (P43250)
DOCUMENT PROCESSING:
30. Enter a '1' to automatically print a Receipt Traveler Document following each receipt.
KIT PROCESSING:
31. Enter a '1' to display the kit parent item, or a '2' to display the kit component items. If left blank, no kit information is displayed. NOTE: Stock items must be received at the component level.
SUPPLIER ANALYSIS:
32. Enter a '1' to capture supplier analysis information. If left blank, no supplier analysis information is captured.
ASSOCIATED TEXT PROCESSING:
33. Enter a '1' to purge the associated text when the line is fully received. If left blank, the text is retained.
RECEIPT ACKNOWLEDGMENT:
34. Enter a '1' to send a PPAT message to the purchase order originator regarding the receipt.
RECEIPT ROUTING:
35. Enter a '1' to initiate the receipt routing process. If left blank, all items will be received directly into stock.
Receipts by Purchase Order
Program ID . . P4312 Report Date. . 03/29/13
Version. . . . ZJDE0001 Report Time. . 12:13:06
36. Enter the default route type to be used to search for a receipt route. If left blank, the program will search for route type equivalent to blank.
SUMMARIZATION:
37. Enter a '1' to summarize journal entries. If left blank, journal entries are written in detail.
NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used.
WAREHOUSE PROCESSING:
38. Enter the Directed Putaway mode: ' ' : No Directed Putaway Requests '1' : Request Putaway only '2' : Request Putaway and process using the subsystem '3' : Receive directly to reserved locations (No requests).
39. If processing putaway requests through the subsystem, enter the DREAM Writer version to be used. If blank, XJDE0001 is used. (See Form ID P46171).
WAREHOUSE PROCESSING (Continued):
40. Enter the DREAM Writer version of On-Line Reservations to be used. If blank, ZJDE0001 is used. (See Form ID P46130)
41. Enter a '1' to perform warehouse Cross-Docking. This is only valid with processing option 12 to perform sales backorder processing set on.
CURRENCY PROCESSING:
42. Enter the date to be used when retrieving the currency exchangeReceipts by Purchase Order Program ID . . P4312 Report Date. . 03/29/13 Version. . . . ZJDE0001 Report Time. . 12:13:06 rate. If left blank, the purchase order exchange rate will be used. 1 = G/L Date 2 = Current Date
43. Enter a '1' to protect the exchange rate field.
BULK ITEM PROCESSING:
44. Enter '1' to record the difference between ambient and standard quantities received as a temperature gain/loss. Enter '2' to update the unit cost as the extended cost divided by the standard quantity. Leave blank if quantities are purchased and received in standard.
BULK ITEM PROCESSING (Continued):
45. Enter a '1' if you want Receipts Routing integration with the Four Point Analysis file.
46. Enter the DREAM Writer Version for the Bulk Stock Movement program called for Lot Controlled product. If left blank, ZJDE0005 will be used.
DIRECT SHIP ORDER PROCESSING:
(LOAD & DELIVERY MANAGEMENT ONLY)
47. Enter a '1' if related sales order lines should be automatically load and deliver confirmed.
48. Enter the sales order next status code beyond which sales orders will not be automatically load and deliver confirmed.
49. Enter the version of the transportation transaction server to be used to automatically load and deliver confirm orders.
DIRECT SHIP ORDER PROCESSING:
Receipts by Purchase Order
Program ID . . P4312 Report Date. . 03/29/13
Version. . . . ZJDE0001 Report Time. . 12:13:06
(SALES ORDER MANAGEMENT)
50. Enter the next status code that the related sales order line should be updated to upon full receipt of the purchase order line.
51. Enter '1' to update the location or lot from the receipt to the related sales order line.
52. Enter '1' to automatically confirm the shipment of the related sales line upon receipt of the PO line.
53. Enter the version for Batch Order EMN
Confirmation (P42051). If left blank, ZJDE0002 will be used.
QUALITY MANAGEMENT:
54. Enter the version of Test Results Revisions (P3711) to call. If left blank, ZJDE0002 will be used.
CASCADING RECEIPTS:
55. Enter '1' to initiate Cascading Receipts
56. Enter the type of tolerance check to perform in Cascading Receipts
1 = Percentage Tolerance
2 = Units Tolerance
57. Enter the tolerance value. This is used in conjunction with the previous option.
G/L POST:
58. Enter a '1' to automatically submit the G/L Post. If left blank, post WILL NOT be automatically submitted.
59. Enter the DREAM Writer version of the G/L Post to be used. If left blank, ZJDE0033 will be used. This is used in conjunction with the previous option.
G/L POST (Continued):
60. Enter a value for processing when the G/L Date of the receipt is outside the fiscal year of the
G/L Date on the original order ' ' - Ignore '1' - Issue Warning '2' - Issue Hard error

65.4 Processing Options for Stand-Alone Landed Costs for Brazil (P76295B)

Processing Option	Processing Option Requiring Further Description
MODE OF OPERATION:
1. Enter: '1' Landed cost - Purchasing '2' Additional Charges - Sales If left blank, '1' will default.
2. Enter Nota Fiscal Document type to default to the screen.
3. Enter Nota Fiscal Series to default to the screen.
4. Enter the Ship From Address Book Number to default to the screen.
5. Enter: 1 '1' Interactive mode '2' Blind mode If left blank, '2' will default.
PURCHASING DEFAULTS:
6. Select the Landed Cost Code to used for Freight Charges.
7. Select the Landed Cost Code to be used for Insurance Charges.
8. Select the Landed Cost Code to be used for Other Expenses.
9. Enter 'N' to exclude the Landed Cost from the Item Unit Cost. If left blank, a 'Y' will default.
10. Enter 'N' to keep the Landed cost from being vouchered by the Voucher Match Program. If left blank, 'Y' Stand Alone Landed Cost - Purchasing will default.
11. Enter G/L Ledger server (XT0911Z1) DREAM Writer version. If left blank ZJDE0001 will default.
12. Enter '1' to update the new list price in all location records for the branch/plant.
13. Journal Entry creation method: '1' Summarized Journal Entries ' ' Detailed Journal Entries.
SALES ORDER DEFAULTS:
14. Enter Additional Charge Line Types: - Freight FR - Insurance BF - Additional Expenses
STATUS FLOW FOR SALES:
15. Enter the Nota Fiscal status to select for processing (Mandatory).
16. Enter the status to update the Nota Fiscal after processing (Optional).
17. Enter the status to update the Order after processing (Optional)

65.5 Processing Options for Nota Fiscal Inquiry (P76211B)

Processing Option	Processing Option Requiring Further Description
PROCESSING CONTROL:
1. Enter a '1' if the status codes are based on Last Status. If left blank the Next Status will default.
2. Enter a '1' to display text lines.
DEFAULT VALUES:
3. Default Cost Center (Optional)
4. From Status Code (Optional)
5. Thru Status Code (Optional)
6. Enter the version of Nota Fiscal Inquiry.
INQUIRY MODE:
7. Enter: '1' Nota Fiscal - Sales ' ' Nota Fiscal - Purchasing
NOTA FISCAL SEQUENCE:
8. Enter a '1' to display Notas Fiscais in decrescent mode. If left blank, Notas Fiscais will display in crescent mode.

65.6 Processing Options for Nota Fiscal Entry - Detail (P76111B)

Processing Option	Processing Option Requiring Further Description
FORMAT CONTROL:
1. Select the type of Stand Alone Nota Fiscal format to use: '1' - Sales Order '2' - Purchase Order If left blank, '2' will default.
2. Enter a '1' to display Heading first.
MODE OF OPERATION:
3. Select the mode of operation: '1' P.O. Stand Alone Nota Fiscal Entry '4' P.O. Nota Fiscal Revision '5' S.O. Stand Alone Nota Fiscal Entry '7' S.O. Nota Fiscal Revision '8' Import Electronic Nota Fiscal If left blank selection '1' will be used.
VERSION
4.Enter the version of the NF-e Default blanks assume version number 1.10
DEFAULT VALUES:
5. Nota Fiscal Series (Optional)
6. Nota Fiscal Type (Required)
7. Line Type (Required)
8. Status Code (Required)
9. Override Next Status (Optional)
10. Default Cost Center (Optional) PO - Nota Fiscal Revision
11. Enter a '1' to automatically load header values to detail lines after a change.
DEFAULT VALUES (Continued):
12. Enter a '1' to default the Primary Unit of Measure to the Transaction Unit of Measure. If left blank, Purchasing unit of measure will default.
13. Enter a '1' to automatically number the Stand Alone Nota Fiscal.
PROMPTING CONTROL:
14. Enter a '1' to be prompted to accept the Nota Fiscal.
15. Select Item Search video: '1' Item Search allowing the return of multiple items.
'2' Full Item Search with Query capabilities.
If left blank, '1' will default.
FIELD DISPLAY CONTROL:
16. Enter a '1' to suppress cancelled or closed lines.
17. Enter a '1' to protect status.
18. Enter a '1' to protect the order type.
19. Enter the status at which the Nota Fiscal may not be changed.
INTERFACES:
20. Enter a '1' to validate the Branch against the Branch/Plant Constants file. If left blank, the Cost Center Master file will be used.
IMPORT ELECTRONIC NOTA FISCAL
21. Enter the quantity of declarations allowed when inform the DI data. Default 100.
22. Enter the quantity of Additions allowed. Default value 100
23. Enter a Presence Indicator	The system uses the value that you enter as a default value on the entry form. You can change the value when you enter data.

65.7 Processing Options for Nota Fiscal Print for Purchasing (P76500B)

Processing Option	Processing Option Requiring Further Description
UPDATE OPTIONS:
1. Enter a '1' to prevent updating the next status using Order Activity Rules.
2. Enter an override status to update the Nota Fiscal.

65.8 Processing Options for FCI Txt File Generation (P76B4170)

Processing Option	Processing Option Requiring Further Description
GENERAL
1. Fiscal Company
2. Layout Version	You must enter 1.0.
3. Program Execution Mode Blank = Test mode 1 = Final Mode	When you run the process in Test mode, the system generates a report that you can use to identify errors. When you run the process in final mode, the system writes to database files.
4. FCI Number Mode Selection 1 - Process only items without FCI Blank or another value = Process all items	Enter 1 to have the system select only the items from the Item Master Tag File (F76B431) or only the item/branch records from the Item Location Tag File (F76B432) that do not have an FCI number. If you leave this processing options blank or enter another value, the system selects all item or item/branch records. Processing option 5 determines whether the system selects item or item/branch records.
5. Process Type 1 = Process by item (default) 2 = Process by item/branch	Enter 1 to select records in the Item Master Tag File (F76B431). Enter 2 to select records in the Item Location Tag File (F76B432).
6. FCI TXT Generation by Item. P76B4172 DW Version. (Default = ZJDE0001).	Enter the version of P76B4172 (Generation Block 5 by Item) to run. Complete this processing option if you entered 1 in the Process Type processing option.
7. FCI TXT Generation by Item/Branch P76B4173 DW Version. (Default = ZJDE0001).	Enter the version of P76B4173 (Generation Block 5 by Item/Branch) to run. Complete this processing option if you entered 2 in the Process Type processing option.
8. Report Print in Final Mode	Enter 1 to print a report in final mode. If you do not enter 1, then the system updates database files but does not print a report.

65.9 Processing Options for Update Files from Flat File (P76B4176)

Processing Option	Processing Option Requiring Further Description
1. Enter name of the txt file.
2. Enter the name of the library in which F76B4171 exists. Blanks will take QGPL Library
Indicate the order in the txt files of the following fields: Block 0 register 0000
3. Hash code. Default value 5
4. Receipt Date. Default value 6.
5. Receipt Code Default value 7.
6. Validation date. Default value 8.
7. File validation indicator. Default value 9.
BLOCK 5 REGISTER 5020
8. Item number. Default value 4.
9. FCI Number. Default value 10.
10. Validation Indicator. Default value 11.