This chapter contains the following topics:
Section 7.1, "ALE ID Home Co Xref Conversion - Proof or Final (P08116C)"
Section 7.10, "ACA - ALE Member Information Inquiry (P08221)"
Section 7.15, "Offer & Coverage Information Report (P08419)"
Section 7.18, "Build ACA Transmissions/Submissions (P08511)"
Section 7.23, "1094-C Monthly Count Batch Program (Proof or Final) (P08522)"
| Processing Option | Description |
|---|---|
| FILE RECORD PROCESSING: | |
| 1. Enter the Effective From Date for each ALE ID record.
Date format: MM/DD/YY |
|
| PROOF/FINAL MODE: | |
| 2. Enter an 'F' to run the Final Update and Report. Default of 'P' will run Proof mode - no update will occur and only a report will be produced. |
| Processing Option | Description |
|---|---|
| ERROR REPORTING: | |
| 1. Enter '1' to skip printing the error report. If left blanks, the report will print. | |
| 2. Enter the version to be used to call the error report program (P00ZERR). If left blank, ZJDE0034 will be used. |
| Processing Option | Description |
|---|---|
| ERROR REPORTING: | |
| 1. Enter '1' to skip printing the error report. If left blanks, the report will print. | |
| 2. Enter the version to be used to call the error report program (P00ZERR). If left blank, ZJDE0031 will be used. |
| Processing Option | Description |
|---|---|
| ERROR REPORTING: | |
| 1. Enter '1' to skip printing the error report. If left blanks, the report will print. | |
| 2. Enter the version to be used to call the error report program (P00ZERR). If left blank, ZJDE0032 will be used. |
| Processing Option | Description |
|---|---|
| ERROR REPORTING: | |
| 1. Enter '1' to skip printing the error report. If left blanks, the report will print. | |
| 2. Enter the version to be used to call the error report program (P00ZERR). If left blank, ZJDE0033 will be used. |
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
1. Any values entered in the following options will be loaded upon entry into the program:
|
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
1. Any values entered in the following options will be loaded upon entry into the program:
|
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
1. Any values entered in the following options will be loaded upon entry into the program:
|
|
| DREAM WRITER VERSIONS: | |
| 2. Covered Individual Inquiry (P08220) |
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
1. Any values entered in the following options will be loaded upon entry into the program:
|
|
| DREAM WRITER VERSIONS: | |
| 2. Offer Of Coverage Inquiry (P08219) |
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
1. Any values entered in the following options will be loaded upon entry into the program:
|
|
| DREAM WRITER VERSIONS: | |
| Enter the Version for each program.
If left blank, ZJDE0001 will be used. |
|
| 2. Offer and Coverage Inquiry (P08219) |
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
1. Any values entered in the following options will be loaded upon entry into the program:
|
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
| 1. Any values entered in the following options will be loaded upon entry into the program:
Reporting Year AIR ID Reporting Company Employer Tax ID Transmission Type (*=All) Submission Status (*=All) Selected. (*=All) |
|
| DREAM WRITER VERSIONS: | |
| 2. Enter the version for each program. If left blank, version ZJDE0001 will be used.
Work with Transmissions (P08246) Work with Submissions (P08247) Build ACA Transmissions (P08511) 1094-C Transmittal Inq (P08221) Offer and Coverage Inq (P08219) |
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
| 1. Any values entered in the following options will be loaded upon entry into the program:
Reporting Year Originator Date Created Transmission Type (*=All) Transmission Status (*=All) Date Submitted Receipt ID |
|
| DREAM WRITER VERSIONS: | |
| 2. Enter the version for each program. If left blank, version ZJDE0001 will be used.
Work with Submissions (P08247) Build ACA Transmission (P08511) |
| Processing Option | Description |
|---|---|
| PRE-LOADED DATA SELECTIONS: | |
| 1. Any values entered in the following options will be loaded upon entry into the program:
Reporting Year Originator Date Created AIR ID Transmission Status (*=All) |
|
| DREAM WRITER VERSIONS: | |
| 2. Enter the version for each program. If left blank, version ZJDE0001 will be used.
Offer and Coverage Inquiry (P08219) Build ACA Transmissions (P08511) |
| Processing Option | Description |
|---|---|
| DATA PRINT/FORMATTING: | |
| 1. Enter '1' to print the entire Social Security Number. If left blank, only the last 4 digits will appear. | Data entered into the processing option will provide functionality to the job being processed and is pre-defined within the context of the program. Each form ID has a unique set of processing options. |
| 2. Enter '1' to bypass the page break for each new employee. If left blank, a new employee will start on a new page. | |
| 3. Enter '1' to print corrected records. If left blank, only the current/correct record will print for summary/detail Offer & Coverage as well as Covered Individuals. | |
| 4. Enter '1' to bypass printing detail Offer & Coverage records. If left blank, both summary and detail records will print. | |
| 5. Enter '1' to bypass printing Covered Individuals. If left blank, Covered Individuals will print |
| Processing Option | Description |
|---|---|
| 1. Enter '1' to print summary records only. If left blank, both detail and summary records will be printed. | Data entered into the processing option will provide functionality to the job being processed and is pre-defined within the context of the program. Each form ID has a unique set of processing options. |
| Processing Option | Description |
|---|---|
| 1. Enter '1' to print totals. If left blank, no totals will print. | Data entered into the processing option will provide functionality to the job being processed and is pre-defined within the context of the program. Each form ID has a unique set of processing options. |
| Processing Option | Description |
|---|---|
| XML TRANSMISSION THRESHOLD: | |
| 1. Enter the threshold number of bytes at which point the Build XML program will be called for the AIRIs selected. If left blank, xxxxxxxx will be used. | |
| MANIFEST INFORMATION: | |
| 2. Enter the Template Name and Type for the Manifest Information to apply to the Transmission. If left blank or no record is found, an error will occur.
Template Name Template Type |
This is the name of the Transformation Template. A Transformation Template contains the file names and paths of a Transformation Template File and a Transformation Output File.
Indicates the type of template, such as, XSL or BI Publisher. In this processing option the template type is 1, that is, XSL template. |
| AIR TEST SCENARIO (Test Transmissions) | |
| 3. Enter the AIR Test Scenario ID associated with the pre-defined test (e.g. 3-0) that is being submitted to the IRS for review and acceptance. |
| Processing Option | Description |
|---|---|
| BENEFITS SETUP: | |
| 1. Enter the source of the beginning Effective Date for processing Employee Enrollment (F08330) records.
Blank/EF = Effective Date DB = DBA Begin Date ED = Eligibility Date PD = Participation Date UD = User Defined Date |
|
| PLAN SELF-INSURED: | |
| 2a. Enter the Benefits Plan Master (F08320) Category Code (PH01 - PH10) data item that identifies a plan as a self-insured plan. If left blank, or no match is made using the value in 2b, the plan will be considered NOT self-insured. | |
| 2b. Enter the value of the Plan Master Category Code that indicates a plan is a self-insured plan. | |
| DBA REPORTABLE: | |
| 3a. Enter the Payroll Transactions (F069116) Report Code (PR01 - PR10) data item that identifies a DBA as reportable for health coverage reporting. If left blank, the DBA will be considered NOT reportable. | |
| 3b. Enter the value of the Payroll Transactions Report Code that indicates a DBA is reportable for health coverage reporting. | |
| DBA SELF-INSURED: | |
| 4a. Enter the Payroll Transactions (F069116) Report Code (PR01 - PR10) data item that identifies a DBA as employer sponsored self-insured health coverage. If left blank, or no match is made with the value in 4b, the DBA will be considered NOT self-insured. | |
| 4b. Enter the value of the Payroll Transactions Report Code that indicates a DBA is employer sponsored self-insured health coverage. | |
| WAIVED COVERAGE: | |
| 5a. Enter the Employee Master (F060116) Eligibility Code (E001 - E010) data item that identifies that an employee was offered health coverage but waived coverage. If left blank, or no match is made with the value in 5b, we assume the employee has NOT waived coverage. | |
| 5b. Enter the value of the Employee Master Eligibility Code that indicates the employee has waived coverage. | |
| 5c. Enter the Employee Master (F060116) User Defined Date (ED01 - ED20) data item that identifies the start date of the employee's waive of an offer of health coverage for the reporting year. | |
| 5d. Enter the Employee Master (F060116) User Defined Date (ED01 - ED20) data item that identifies the end date of the employee's waive of an offer of health coverage for the reporting year. | |
| PROCESSING | |
| 6. Choose which date will be used when retrieving DBA Detail History(F0619) for each month when determining offer and coverage based on DBA history.
Blank/WD = Work Date PE = Pay Period Ending Date CD = Check Date |
|
| 7. Enter '1' to Submit the 1095-C Covered Individual Workfile Build (P08520). | |
| 8. Enter '1' to assign Safe Harbor Codes values (Form 1095-C Line 16). If left blank, no Safe Harbor values will be written to Offer of Coverage records. | |
| 9. Enter '1' to assign the month of January on Form 1095-C Line 16 with '2B' if January start date of coverage is not the 1st. If value entered is blank, then do not fill with '2B', even if start day is not the 1st. | |
| 10. Enter '1' to assign Code Series 2 (Form 1095-C, Line 16) a value of '2D' if employee's Date Started is other than the first day of the calendar month. | |
| 11. Choose the Review Status value to be written on each Offer and Coverage (F08119) Summary Record. You can use this code to filter records for review in Offer of Coverage Inquiry (P08219). | |
| 12. Enter description text used to identify when a Benefit Plan or Plan Option is the employee's waive of an offer of health coverage for the reporting year. Verification will begin at the first character of the Benefit Plan or Plan Option description. |
| Processing Option | Description |
|---|---|
| 1. Enter '1' to reset protected records. If left blank (default), protected records will not be reset. |
| Processing Option | Description |
|---|---|
| 1. Enter '1' to print the employee and employer addresses on the reverse side of the Form 1095-C. If left blank, these addresses will not print. | |
| 2. Enter '1' to print the full social security numbers for employees and covered individuals. If left blank, the first five digits of the social security numbers will be masked | |
| 3. Enter the employer contact telephone number. If left blank, the employer contact phone on the 1094-C Transmittal will be used | |
| 4. What country does the blank value stand for in UDC 00/CN?
1 = United States (Default) 2 = Other |
| Processing Option | Description |
|---|---|
| BENEFITS SETUP: | |
| 1. Enter '1' to report dependents in Part III even if Plan ID/Plan Option are blank. | |
| REPORTING: | |
| 2. Enter the Version of the 1095-C Covered Individuals report to call (P08420). If left blank, no report will print.
** NOTE: You must setup Data Selection for the version entered to match the Data Selection for the build to have only the employees requested in the build appear on the report |
|
| WAIVED COVERAGE: | |
| 3. Enter description text used to identify when a Benefit Plan or Plan Option is the employee's waive of an offer of health coverage. Verification will begin at the first character of the Benefit Plan or Plan Option description. | |
| DATA SOURCE | |
| 4. Choose which date will be used when retrieving DBA Detail History file (F0619) for each month when determining months covered based on DBA history.
Blank/WD = Work Date PE = Pay Period Ending Date CD = Check Date |
| Processing Option | Description |
|---|---|
| PROOF/FINAL MODE: | |
| 1. Enter a '1' to run the count in final mode. If left blank, the program will be run in proof mode and no updates will occur. | |
| 2. Enter a '1' to bypass update/print of FTE and Total Employee Counts even in FINAL mode. If left blank, these employee counts will be updated. | |
| REPORTING YEAR: | |
| 3. Enter the reporting year you would like to process. This field is required. | |
| DAY OF MONTH: | |
| 4a. Enter one of the following to specify how you want to calculate employment status:
A = First Day of The Month B = Last Day of The Month C = 12th Day of The Month D = First Day of First Payroll Period or Last Day of Last Payroll of Each Month If you select 'D', enter the day to use for each calendar month on the next page. |
|
| 4b. Enter the day of the first payroll period for each month:
January February March April May June July August September October November December |
|
| 1094-C ALE MEMBER INFORMATION: | |
| 5. Enter the Related Address to use to locate the Reporting Company Contact. If left blank, the Reporting Company Address Number will be used. | |
| 6. Enter the Phone Type associated with the Reporting Company Contact. If left blank, the first phone located will be used. | |
| BYPASS REPORT: | |
| 7. Enter '1' to bypass print of the count detail per month for each employee. If left blank, count detail and any errors will be printed. |
| Processing Option | Description |
|---|---|
| 1. Reporting Year | Enter the calendar year for which the Affordable Care Act (ACA) Health Coverage Information Return is being produced. Year is used to select timecards based on the date entered in the Based on Date processing option. |
| 2. Enter the Pay Type Table to use for identifying which pay types will be included in this process. If left blank, DREAM Writer Data Selection will need to be setup to identify the pay types to be included. | Enter the name of the table you defined on user-defined code (UDC) table 08/TT in the Pay Type Tables program (P08393). |
| 3. Enter one of the following values to identify which date should be used as the basis for selecting timecards and calculating totals. If blank, the system will use Date Worked.
' ' = Date Worked (default) P = Pay Period End Date C = Check Date |
Enter a code to define the date field that the system uses in data selection to accumulate the hours worked by month. Values are:
|
| 4. Enter the Version ID for P08424 (Hours Worked by Month) to call. If left blank, no report will print. | The Hours Worked by Month report can be run as part of the Build, Hours Worked by Month process or as a standalone report.
If you want to print the report as part of the build process, you must first define or modify a version for the Build Hours Worked by Month report (P08424). Then enter that version in this processing option. If no value is entered in this processing option, then the Hours Worked by Month report will not be submitted or printed. |