This chapter covers the following topics:
Oracle Payables Command Center uses the Oracle Enterprise Command Center Framework to help you to analyze and to act on payables process data from across your enterprise. Improve your decision making and maximize operational efficiency with the sophisticated guided navigation and powerful search capability of the command center. Identify operational issues through metrics, graphs, and tag clouds, and take immediate action by drilling down directly to the underlying business processes in Oracle Payables.
Note: You can view data for one ledger at a time. Select a ledger by clicking the Ledgers metric in the summary bar.
As a payables manager, use the Payables Command Center to:
Optimize days payable outstanding (DPO).
Resolve processing issues and accelerate payments to capture discounts.
Eliminate early payments and pre-payments.
Optimize cash outflow.
Estimate cash outflow based on due date.
Forecast cash requirements in different currencies.
Improve supplier relationships.
Release invoice holds effectively and avoid late payments.
Track the status of recent payments.
Manage period close process proactively.
Gain visibility into the accounting process.
Identify any potential bottlenecks early in the closing cycle.
Reduce adjustments by identifying missed and incorrect posted entries.
Use the following dashboards in Payables Command Center:
Supplier Balance: Use this dashboard to access payables information and manage open supplier transactions. See Supplier Balance Dashboard.
Holds: Use this dashboard to review the payables invoices that are currently on hold and initiate the process to resolve the holds. See Holds Dashboard.
Discounts: Use this dashboard to review the discounts that are available on unpaid invoices and analyze the benefits that you can gain by processing the supplier payments. See Discounts Dashboard.
Period Close: Use this dashboard to get insight into all transactions that affect the closing process for accounting periods and speed up the period close and reconciliation process. See Period Close Dashboard.
Note: You can use the Payables Command Center only after the installation and common configurations are completed as described in My Oracle Support Knowledge Document 2495053.1, Installing Oracle Enterprise Command Center, Release 12.2. For additional ECC overview information, see Overview of Enterprise Command Centers, Oracle E-Business Suite User's Guide.
Use the dashboard sidebar to refine (filter) the data on each dashboard. You can select a value or record from the Available Refinements component, or use Search to find a keyword, a value, or a specific record. The type-ahead feature suggests matches for your entry that correspond to the available refinements. When you submit a search, the search term is added to the Selected Refinements list, and the dashboard data is refined to include only records that match the search. You can add multiple refinements and remove any of them at any time. Use Saved Search to create and save your search. You can edit, delete, or refer to this saved search. You can also use data sets to further refine your search.
Use an asterisk (*) or percent (%) to perform a partial keyword or record search that matches any string of zero or more characters. You can also use a question mark (?) to perform a partial search that matches any single character.
Additional Information: For more information about searching for and refining data in enterprise command centers, see Search in Highlights of an Enterprise Command Center, Oracle E-Business Suite User's Guide.
See Payables Command Center Overview.
Use the Supplier Balance dashboard to identify which supplier has the highest invoice amount and when that amount is due. Take an action on that invoice. For example, drill down to pay that specific invoice. This dashboard also lists the recently paid invoices. You can track details of recently paid invoices.
From the Payables Manager responsibility, navigate to the Supplier Balance dashboard:
(N) Payables Command Center > Supplier Balance
Important: To correctly display invoice validation statuses from Oracle Payables on the Supplier Balance dashboard, your system administrator must run the Payables Command Center Data Load concurrent program with the Full Load option. Otherwise, some components may show errors.
Supplier Balance Dashboard
The following table describes the dashboard:
Component | Description |
---|---|
Open Payables (summary bar)
Note: Amounts are displayed in the ledger currency, and the conversion of foreign currency invoices uses the invoice exchange rate. |
Use the metrics in this summary bar to monitor the health of open payables transactions.
|
Invoice (Count Distinct) by Validation Status (tag cloud) | This tag cloud displays the top ten validation statuses for the open invoices with the number of invoices at each status and drill down to the invoice type. |
Charts and Graphs
Note: Amounts are displayed in the ledger currency, and the conversion of foreign currency invoices uses the invoice exchange rate. |
Aging of Past-Due Invoices: By default, this bar chart shows the sum of scheduled accounted amount by age and operating unit. Select a different metric to view the sum of invoice accounted amount or invoice count by age and operating unit. You can drill down by either dimension. To display data, this chart uses the template specified in the AP: ECC Aging Template profile option. Supplier Open Balance: By default, this chart shows suppliers with open balances by the sum of scheduled accounted amount and operating unit. Select a different metric to view the sum of invoice accounted amount or invoice count by supplier and operating unit. You can drill down by supplier. |
Detailed Insight (tabbed component) Open Invoices (results table) |
This table displays schedules for all unpaid or partially paid invoices that are accessible to you. You can perform the following row-level actions:
|
Detailed Insight (tabbed component) Unapplied Prepayment (results table) |
Use this table to view details for the prepayment invoices that are available and are not fully applied. |
Detailed Insight (tabbed component) Paid Invoices (results table) |
Use this table to view details for invoices or schedules that were partially paid or fully paid. To display the payment history, the dashboard considers the number of days specified in the AP: ECC Payment History Range profile option. To view the payment details for an invoice, click the link in the Invoice Number column to navigate to the Invoice Workbench (Payables Manager) window. |
Options (table-level actions) | Export: Use this action to export the search results in a comma-separated values (CSV) file. |
See Payables Command Center Overview.
Use the Holds dashboard to see payables invoices that are currently on hold. Identify and drill down on problematic invoices to resolve issues such as supplier disputes. The dashboard shows purchase-order matched and non-matched invoices.
From the Payables Manager responsibility, navigate to the Holds dashboard:
(N) Payables Command Center > Holds
Holds Dashboard
The following table describes the dashboard:
Component | Description |
---|---|
Hold Metrics (summary bar)
Note: The invoice date is displayed at the schedule level. Note: Amounts are displayed in the ledger currency, and the conversion of foreign currency invoices uses the invoice exchange rate. |
This summary bar displays the following metrics:
|
Top 10 Holds by Invoices (tag cloud) | This tag cloud shows the ten holds most frequently applied, sized by frequency. |
Charts and Graphs
Note: Amounts are displayed in the ledger currency, and the conversion of foreign currency invoices uses the invoice exchange rate. |
The following charts are available:
|
Hold Details (results tables) | The results tables display details for invoices on hold and for discounts on held invoices. To perform invoice actions, click the link in the Invoice Number column to navigate to the Invoice Workbench (Payables Manager) window. |
Options (table-level actions) | Export: Use this action to export the search results in a comma-separated values (CSV) file. |
See Payables Command Center Overview.
Use the Discounts dashboard to review the discounts that are available on unpaid invoices. The dashboard includes a breakdown of the discount amounts by invoices and discount expiration dates, and so on. Use this information available, maximize discounts by managing the timing of invoice payments.
From the Payables Manager responsibility, navigate to the Discounts dashboard:
(N) Payables Command Center > Discounts
Discounts Dashboard
The following table describes the dashboard:
Component | Description |
---|---|
Discount Metrics (summary bar)
Note: Amounts are displayed in the ledger currency, and the conversion of foreign currency invoices uses the invoice exchange rate. |
These metrics help you to review the discount opportunities available on unpaid invoices.
|
Top 10 Suppliers by Discount Amount (tag cloud) | This tag cloud displays the ten suppliers with the highest number of discountable schedules available on outstanding balances. |
Charts and Graphs
Note: Amounts are displayed in the ledger currency, and the conversion of foreign currency invoices uses the invoice exchange rate. |
|
Payment Schedules with Discounts (results table) | This table displays invoices with discount terms. You can perform the following row-level actions:
|
Options (table-level actions) | Export: Use this action to export the search results in a comma-separated values (CSV) file. |
See Payables Command Center Overview.
The Period Close dashboard shows data for open accounting periods and offers insight into the period close process in your enterprise to ensure that all transactions are processed, accounted, and transferred to Oracle General Ledger (GL). If the accounting transactions are not closed during the subledger period, then new transactions in the past periods are affected, which invalidates the already accounted and reported results in GL.
Use the dashboard to:
Review all invoices and payments created in the period.
Manage period close process proactively.
Gain visibility into the accounting process and subledger accounting events.
Review and analyze period close exceptions for a ledger, an operating unit, and an accounting period.
Drill down to the source transaction to review unaccounted transactions (invoices or payments).
Drill down to subledger journal lines and journal errors.
Identify any potential bottlenecks early in the closing cycle.
Reduce adjustments by identifying missed and incorrect posted entries.
Increase efficiency.
Reduce period close time.
Accelerate delivery of financial results to internal management.
Identify improvements that need to be made over the next period.
Optimize month-end processes and improve accounting cycle.
Track period close process.
Complete the accounting process.
Solve accounting errors.
Transfer accounted journals to GL.
From the Payables Manager responsibility, navigate to the Period Close dashboard:
(N) Payables Command Center > Period Close
The Period Close dashboard shows data in the context of the selected ledger and the associated operating units. To calculate accounted and untransferred events, the dashboard considers the primary, secondary, and reporting currency ledgers' data including that of the subledger and journal.
Period Close Dashboard
The following table describes the dashboard:
Component | Description |
---|---|
Closing Controls (summary bar) | The summary bar shows the following key metrics to investigate the period close process for the selected ledger.
|
Unaccounted Events (tab) | This tab contains the following charts and a results table.
|
Pending Accounting Events (tab) | This tab contains the following charts and a results table.
|
Untransferred Journals (tab) | This tab contains the following charts and a results table.
|
Options (table-level actions) | Export: Use this action to export the search results in a comma-separated values (CSV) file. |