Federal accounting rules require agencies to perform an annual year-end close and submit financial reports providing the status of their appropriations or funds.
The Year End Closing window lets you to set up the year-end close sequence order and define from and to accounts for creation of general ledger records.
Before setting up Year-End Closing, you must:
Define the Accounting Flexfield and enable dynamic insertion to create accounts as transactions are entered.
Define Main Account codes.
Define appropriation parameters prior to performing the year-end close.
Related Topics
To set up year-end close definitions, navigate to the Year End Closing window.
The following table describes selected fields on the Year End Closing window.
| Field Name | Description |
|---|---|
| Closing Method | Closing Method; Preclosing or Closing. |
| Authority Duration Code | Authority Duration Code; A: Annual, C: Cancelled, F:Clearing/Suspese, M: Multiyear, R: Receipt or X: No-year.
Note: To execute the Year-End Close process, a Year-End Close record must be defined for each closing method and duration (if the duration it to be closed) with at least one sequence and one line of account information in the Year End Closing window. |
| Federal Account Symbol Title | Represents the Agency Identification / Main account code combination. Also known as the Treasury Account Code without the fiscal year. |
| Main Account Code | Main Account Code assigned by the Department of Treasury. |
| Treasury Account Symbol | Treasury account symbol for Authority Duration Code and main account code selected. |
| Sequence Number | Sequence order for processing. |
| Appropriation Status | Status of appropriation. Values include Expired, Unexpired, and Cancelled. If the appropriation time frame is One Year, then the values include Expired and Cancelled only. |
| From | General ledger from account; includes parent and child account values.
Note: The same From account should not be used more than once for the same appropriation timeframe, main account code, treasury symbol, and appropriation status combination. |
| To | General ledger to account; includes nonparent SGL accounts only. |
| Requisition | The check box indicates that this account closing information is for closing of the requisition account. When selected, this accounting will be created when the Treasury Symbol's closing method matches the Closing Method.
Note: This allows one record to be created for a Closing Method / Time Frame combination to accommodate Treasury Account Symbols that close requisitions during Preclosing as well as Closing. For example, when running the Year End for Preclosing Closing method, the accounting with the Requisitions check box will only be created for Treasury Account Symbols with Close Requisitions set to Preclosing. |
Related Topics
Copy Year-End Information Procedure
Perform the Year-End Closing Definitions procedure described in Setting Up Year-End Closing Definitions Procedure
Optionally, query on one or more of the following fields in the Year End Closing window:
Authority Duration Code
Federal Account Symbol Title
Treasury Account Symbol
Navigate to the Copy Year End Information window.
The following table describes selected fields on the Copy Year End Information window.
| Field Name | Description |
|---|---|
| Closing Method | Closing method; Preclosing or Closing. |
| Authority Duration Code | Authority Duration Code; Annual Account, Multiyear, or No-year Account. |
| Federal Account Symbol Title | Represents the Agency Identification / Main Account Code combination. Also known as the Treasury Account Code without the Fiscal Year. |
| Treasury Account Symbol | Treasury Account Symbol for duration and Main Account Code selected. |