The Supplier User Administrator can invite a supplier user to register. The invited supplier user accesses the registration page using the URL included in the invitation notification. The registration page requires the supplier to enter the required information.
When the registration is submitted by the supplier user, the Supplier User Administrator receives a notification confirming the completed registration form. The Supplier User Administrator can either approve or reject the registration request. After approval, the supplier user can log in to Oracle iSupplier Portal to access the applications.
If the Supplier User Administrator already has all the required information, the supplier users can be registered directly. A notification is sent to the new supplier user along with the URL, login details, and URL that enables the supplier user to change the password. The supplier user is prompted to change the password at the first login attempt.
When the supplier user registration is approved, the supplier user can login to Oracle iSupplier Portal and access the applications.
The Approve and Manage Supplier User profile option enables Supplier User Administrators to search for supplier users that have statuses of invited, approved, or pending approval. They can also search based on the User name or first name or supplier name. They can either review the invited supplier users, and approve them, or simply manage the approved supplier user profiles.
Also, see Managing Supplier Brokers.
The following sections discuss the warning messages that the application displays for requests to add or update supplier profiles.
When a buyer or an external supplier adds a new bank account to a supplier profile or updates the existing bank account of a supplier profile, the application sends the Bank Account Change Notification. Notifications about new or updated bank accounts (such as changes to the account name or number) are sent only to users assigned the Supplier Banking Buyer Main Page (POS_SBD_BUYER_MAIN) function. If there are any concerns with the new or updated bank account, then users who receive the notification can reach out to the requester or the Supplier Management Administrator.
When a buyer or an external supplier adds a new contact to a supplier profile or updates the existing contact of a supplier profile, the application sends the following notifications:
Contact Add Notification
Contact Update Notification
Notifications regarding the creation of new supplier contacts or updates to existing supplier contact information are sent only to users assigned the Supplier: Buyer View: Create & Update Contacts Page (POS_HT_SP_B_CONT_ADD) function. Users who receive the notification can verify the new or updated contact details in the Contact Directory.
When a supplier management administrator receives a request for registration from a new supplier, the application displays a warning message about suppliers with similar taxpayer ID or tax registration number. Before approving the new registration, review and confirm whether the request details are correct for the supplier profile.
This warning message is displayed on the following New Supplier Request page. You can navigate to this page from:
The New Supplier Requests page. Click Review for the applicable supplier request to navigate to the New Supplier Request page.
The Prospective Supplier Registrations page. Click Review for the applicable supplier request to navigate to the New Supplier Request page.
When a supplier management administrator receives a request for new registration, or a request to add or update profile from an external supplier, the application displays a warning message about suspicious email domain in the email address used for registration by the supplier.
This warning message is displayed on the following pages:
New Supplier Request page for a new registration request. Before approving the new registration, review and confirm whether the request details are correct.
You can navigate to this page from:
The New Supplier Requests page. Click Review for the applicable supplier request to navigate to the New Supplier Request page.
The Prospective Supplier Registrations page. Click Review for the applicable supplier request to navigate to the New Supplier Request page.
Notification page for a new registration request. Before approving the registration request of the supplier, review the details of the contact by clicking the "View/Edit Registration Request" link.
Supplier Profile Change Requests page. Click Update or Add to review the change request by the supplier.
See Managing Suppliers with Supplier User Management.
To facilitate easy operations, groups of suppliers typically deploy a shared services model for purchase orders and accounts receivables. Therefore, the next logical step is to ensure that a single supplier takes on the role of coordinating supplier activities. This role, where a single supplier manages multiple supplier activities, is the role of a Supplier Broker. In the following sections, you will learn how to manage and administer the Supplier Broker role in Oracle Supplier Lifecycle Management.
Buyer administrators can create supplier brokers, update contact details, associate suppliers with the supplier broker, or remove supplier associations with a broker. Supplier administrators can associate themselves to the supplier broker, or remove supplier associations with brokers.
When their details are registered in the system, supplier brokers can update their contact details or remove associations. Additionally, they can access supplier transactions such as purchase orders, agreements, work confirmations, shipping transactions, and so on.
To create, update and manage supplier brokers:
Click Manage Supplier Broker and the Supplier Broker page appears. The page lists the current supplier brokers in the system. You can edit supplier broker information by clicking Update (pencil icon) in each row.
When you click Create, the Create Supplier Broker page appears. Enter the contact information for the supplier broker in the first region.
Then enter the user name for the supplier broker. The supplier broker will use this user name to log in to Oracle iSupplier Portal. Enable the iSupplier Portal Broker Access responsibility that needs to be assigned to supplier brokers so that they can manage multiple supplier activities.
Finally, in the Supplier Association region, select the suppliers that you want to associate to this supplier broker. To select a supplier, click the Add Another Row: Supplier Associationicon (icon with the green plus sign). Search for the supplier that you want to associate, and then add as many suppliers as required. Click Apply to save your changes, and return to the Manage Supplier Broker page. A message confirms that the supplier broker creation was successful.
The Update Supplier Broker page enables you to edit supplier broker information.
Remove supplier associations in this page using the Delete icon in the Supplier Association region for each supplier record. Click Apply to save your changes and return to the Manage Supplier Broker page.
Buyer administrators can inactivate a supplier broker or enter an end date, that will inactivate the supplier broker. Thus, the inactive supplier broker cannot access Oracle iSupplier Portal to perform any actions or tasks.