How do I find items to receive?
Can I receive the entire requisition?
How do I expand the search for items to receive?
Can I create receipts against items found on multiple pages?
Can I receive Outside Processing (OSP) items?
How do I find items to receive?
Click the Receiving tab to go to the Receiving Home page. Look for recently ordered items in the Requisitions to Receive section, click "Receive Items," or use the Search feature that is near the top of the page.
Alternatively, in the Receiving Home page, go to the Requisitions to Receive region and click Full List. The Receive Requisitions page opens.
Note that the full list of requisitions is populated based on the value of the profile option POR: Number of Days for Requisitions Due. If the value of the profile option is set to 20 days, all requisitions that are due to be received in the past 20 days are displayed in the Receive Requisitions page.
Enter or select the relevant search critieria to further filter the list of requisitions. Use the Requisitions Due dropdown list to select the requisitions that are due in a certain timeframe (for example: last 30 days, last 7 days, Today, Next 30 days, Any Time). The due date is calculated based on the Need-By Date.
Use the profile option POR: Default Receipt Quantity to Null, to enable you to enter the received quantity that you require, and not the default value that displays to show the remaining quantity to be received. If you set the value of this profile option to Yes, the Receipt Quantity will display as 0 or null, and you can update it accordingly. If you set the value of the profile option to No, the remaining quantity to be received is defaulted. The default value of the profile option is No.
Can I receive the entire requisition?
On the Receiving page, do any of the following:
Click Express Receive icon or Receive icon. (One or the other is available.)
Click Receive Items and select all the requisition lines that you want to receive.
Click Full List, and then click Express Receive icon or Receive icon.
When you click Receive Items, the Receive Items: Select Items page appears. Use the search criteria to narrow down your search for specific requisitions that you need to receive. You can personalize the search results region by adding or removing columns such as Requisition, Item Number, Description, Need-By, Primary UOM, Primary Quantity, Receipt Quantity/Amount, Unit, and so on.
Enter or select the relevant search criteria to filter the complete list of requisitions. Use the Item Due drop-down list to select the requisitions that are due in a timeframe (For example: last 30 days, last 7 days, Today, Next 30 days, Any Time). The due date is calculated based on the Need-By Date.
You can see Express Receive only if your administrator allows it. With Express Receive, you receive the items in one step, accepting the order quantity as the receipt quantity.
How do I expand the search for items to receive?
On the Receiving page click Receive Items to open the Receive Items page.
The Receive Items: Select Items page opens, with the search criteria – Requester, Requisition Number, Supplier, Order Number, Shipment Number, Items Due, and Items Number. Click Go to search for the requisition to receive. You can personalize the search results region to add or remove columns according to business needs. If you search by the requester and cannot find the requester, then select the option to include employees from all organizations (not just your own).
Can I receive internally sourced items?
Yes, it is possible to receive against internally sourced requisition lines (internal sales orders) as long as the receipt routing is set to Direct Delivery. You can search for internally sourced lines by requisition number, shipment number, or order number.
You cannot create a return against an internal sales order receipt, nor can you correct an internal receipt to an inventory destination.
Can I create receipts against items found on multiple pages?
Yes, you can select items (lines) across multiple pages and create a single receipt against these items.
Can I receive Outside Processing (OSP) items?
The receipt of OSP items can be done only when the status of the OSP Batch step is Released or Completed and the batch is not terminated.
If the status of the OSP Batch Step is Pending, Closed or Cancelled, then Receiving cannot be performed.
Related Topics
Adding Attachments during Receiving
How do I find Confirm Receipt notifications?
What actions can I take on notifications requesting receipt confirmation?
How do I find Confirm Receipt notifications?
Your PO Confirm Receipt notifications are on the Notifications page on the Requisitions tab. Select the notification by clicking the description for the PO Confirm Receipt notification or selecting the notification and clicking Open.
If you have a number of notifications, you can sort them by clicking the Type column heading to help find them. If you have several receipts to confirm, select them and click Open.
What actions can I take on notifications requesting receipt confirmation?
Receive in Full: All of the items found on the order have been received.
Not Received: None of the items found on the order has been received.
Receive Up to Amount Invoiced: An invoice was matched in accounts payables. You click this action to create a receipt that equals the invoiced quantity.
Partially/Over Received: A partial or over-receipt is to be created against the order. You must go to the Receiving page to initiate this action.
Reassign: Sends the confirm receipt notification to another user to respond to.
Using Attachments in Receiving transactions
Can I attach documents to my Receipts, Returns and Corrections?
How do I attach one or more documents to my Receipts, Returns and Corrections?
Can I view the attached documents?
Can I attach documents to my Receipts, Returns and Corrections?
You can attach the following document categories to the receipts and returns of items/services, and during correction of created receipts:
Internal to Receiving: the attachment can be viewed only from the receipts.
From Supplier: text and non-image file attachments received from the supplier.
To Payables: attachment information can be viewed by the appropriate Payables personnel. These attachments will be displayed during invoice matching in Accounts Payables.
To Receiver - the attachment information can be viewed by the receiver, if the receiver is not the requester.
Miscellaneous
How do I attach one or more documents to my Receipts, Returns and Corrections?
Navigate to the relevant Receipts, Returns or Corrections page. The Attachment icon displays in the search results.
Click the Attachment icon to add an attachment and also to view any existing attachments.
The Add Attachment icon in the Attachments column enables you to add attachments to the transaction.
Can I view the attached documents?
Use the following pages to view attachments: review and submit pages, confirmation pages, View Receipts page, Receiving home page (My Receipts at a Glance region).
What is an intransit shipment?
Is it possible to create a single receipt against both a standard and intransit shipment?
Can an express receipt be created against an intransit shipment?
Do receiving tolerances apply to intransit shipments?
Can returns and corrections be created against an intransit shipment receipt?
What is an intransit shipment?
A shipment of items from one inventory organization or supplier to a destination inventory organization. These goods may not yet have arrived at the destination organization. Intransit shipments belong to the following categories:
ASN shipments that a supplier sent to a customer.
Inter-organization transfers that are created through internal requisitions. These intransit shipments also involve the transfer of inventory items from one inventory organization to another.
Manually created intransit shipments that are processed in the Oracle Inventory module (not supported in iProcurement).
Is it possible to create a single receipt against both a standard and intransit shipment?
Yes, you can create a single receipt against both a standard and intransit shipment.
Can an express receipt be created against an intransit shipment?
Yes, both standard and express receipts can be created against an intransit shipment in iProcurement.
Do receiving tolerances apply to intransit shipments?
The Receipt Date and Over Receipt Quantity tolerances apply to receipts created against ASN's.
For internal orders, these tolerances do not apply. The maximum amount that can be received is the amount found on an internal sales order line. There are no restrictions on the number of days early or days late that a receipt can be created against an internal sales order.
Can returns and corrections be created against an intransit shipment receipt?
Yes, you can create returns and corrections for a receipt made against an ASN. You cannot create returns against an internal sales order receipt.
You can make corrections against an internal sales order as long as the destination type is Expense. In this case, the correction quantity must not be greater than the quantity found on the internal sales order line. You cannot make corrections against an internal sales order that has a destination type of Inventory.
Can I create receipts against all types of contractor requisitions?
How do I enter the receipt amount?
Do receiving tolerances apply to contractor requisitions?
Can I create returns and corrections against contractor receipts?
Can I create receipts against all types of contractor requisitions ?
Contractor requisitions consist of either Rate Based temporary labor lines or Fixed Price temporary labor lines.
Rate Based temporary labor cannot be received. You do not see these lines in receiving. (Typically, Rate Based temporary labor is "received" by the contractor entering a timecard.)
How do I enter the receipt amount?
On the Receiving tab, click "Receive Items."
Search for the requisition to receive.
In the Receipt Quantity field, enter the amount (such as 1,000 USD) received.
Do receiving tolerances apply to contractor requisitions ?
Over-receipt tolerances apply to Fixed Price temporary labor, but not receipt date tolerances. (Typically, temporary labor is received and paid as the labor is delivered. Therefore, a single receipt date does not apply.)
Can I create returns and corrections against contractor receipts?
You cannot create a return for Fixed Price temporary labor nor for some service requests.
How do I create returns or corrections to my receipts?
How do I view receiving history transactions?
What is an adjusted receipt quantity?
How do I create returns or corrections to my receipts?
Click the Receiving tab to navigate to the Receiving page, where the links to "Return Items" and "Correct Items" are. You can also create returns and corrections on the Receipt Details page by clicking the "View Receipts" link. See the Finding Items to Receive page for more details.
When you have found your receipt, enter the quantity that you want to return or correct. Enter details about your return or correction and click Submit to complete the process.
For corrections, enter a reason for the correction in the Reason column. This text field enables you to specify why the correction was made, and any comments you would like to add.
How do I view receiving history transactions?
Navigate to the Receiving page and click "View Receipts." You can supply the standard receipt search parameters to limit your search results. Click the raised column headings to sort your list. Click the receipt number. From the Receipt Details page, correct or return the items.
The Transaction History page also displays the Comments you entered as a reason during receipt correction.
What is an adjusted receipt quantity?
An adjusted receipt quantity symbol next to the Quantity Received amount signifies that the original quantity of this receipt has been modified.