Distribution and Configuration Options
Overview
The purpose of this appendix is to provide an understanding of how scheduling elements are used in the payroll distribution process to configure labor schedules.
Payroll Distribution Process
The Payroll Distribution Process illustrates the interaction of the organization level default labor schedule, organization default accounts, and organization suspense account during distribution in the labor schedule hierarchy.
For a specific payroll run that has been exported to Oracle Labor Distribution and for every payroll line that includes a single employee, assignment, and element, Labor Distribution performs the following steps:
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Identifies the Oracle Grants Accounting charging instruction or Oracle General Ledger account that determines labor distribution by using the labor schedule hierarchy.
Labor Distribution begins searching for a labor schedule at the lower level of the hierarchy and moves upward until it finds a labor schedule or account.
At the lower three levels of the scheduling hierarchy, Element Type, Element Group, and Assignment, labor schedules are defined for the employee assignment.
At the upper three levels of the scheduling hierarchy, Organization Default, Organization Default Account, and Suspense Account, labor schedules are defined at the human resources organization level for that employee assignment.
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Identifies and corrects incomplete labor schedules.
If a labor schedule is identified, Labor Distribution checks if the schedule distributes 100% of the element for the entire payroll period. If not, Labor Distribution adds a Grants Accounting suspense account charging instruction or a General Ledger suspense account to the labor schedule based on the Hierarchy for Balances on Incomplete Labor Schedules illustrated in Figure C - 1. This additional line includes valid dates equal to the times when the labor schedule distribution does not equal 100%.
Only one suspense account, either a Grants Accounting suspense account or a General Ledger suspense account, can be set up for an organization.
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Replaces Invalid, Closed, or Inactive charging instructions.
For every Grants Accounting charging instruction and General Ledger account line in the labor schedule, Labor Distribution checks if it is still valid. If the charging instruction or account is invalid, Labor Distribution replaces it with a Grants Accounting suspense account charging instruction or a General Ledger suspense account as illustrated in Figure 1.
Only one suspense account, either a Grants Accounting suspense account or a General Ledger suspense account, can be set up for an organization.
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Distributes the Element.
Configuration Options
The diagrams in this section illustrate how the scheduling hierarchy process works based on the site implementation of the following configuration options:
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Organization Level Default Labor Schedule for All Employees or Assignments
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Organization Level Default Accounts
The diagrams are explained in the previous section, Payroll Distribution Process.
Case 1 Diagram
Figure 1 illustrates how the Scheduling Hierarchy works with the following configuration setting:
Enable: Organization Level Default Labor Schedule for All Employees or Assignments
Enable: Organization Level Default Accounts
Case 2 Diagram
Figure 2 illustrates how the Scheduling Hierarchy works with the following configuration setting:
Enable: Organization Level Default Labor Schedule for All Employees or Assignments
Disable: Organization Level Default Accounts; indicated in italics
Case 3 Diagram
Figure 3 illustrates how the Scheduling Hierarchy works with the following configuration setting:
Disable: Organization Level Default Labor Schedule for All Employees or Assignments
Disable: Organization Level Default Accounts; indicated in italics
Case 4 Diagram
Figure 4 illustrates how the Scheduling Hierarchy works with the following configuration setting:
Disable: Organization Level Default Labor Schedule for All Employees or Assignments
Enable: Organization Level Default Accounts; indicated in italics
