PeopleSoft Expenses 9.1 PeopleBook

Viewing Accounting Transactions in PeopleSoft Expenses

This chapter provides an overview of viewing inquiries and discusses how to:

View cash advance accounting entries.
View expense report accounting entries.
View employee expense data.
View accounting entries from the Period End Accrual process.
View vendor payment data.

Understanding Viewing Inquiries

PeopleSoft Expenses enables you to view expense documents, document details, payment information, and accounting entries. Certain people can see, but not modify, expense data.

Common Elements Used in This Chapter

ChartFields tab	Enter ChartField-specific information about an employee's cash advances, expense reports, and journal entry transactions.
Currency tab	Displays debit and credit amounts in the base currency of the employee's business unit.
Journal Information tab	Displays detailed journal information for expense transactions.

Viewing Cash Advance Accounting Entries

This section discusses how to view accounting entries on a cash advance.

Page Used to View Cash Advance Accounting Entries

Page Name	Definition Name	Navigation	Usage
Cash Advance Acctg Entries (cash advance accounting entries)	EX_ACCTG_LN_ADV	Travel and Expenses, Manage Accounting, View/Adjust Accounting Entries, Cash Advance Acctg Entries Travel and Expenses, T and E Administration Center, View Accounting Entries, Cash Advance	View an employee's cash advance accounting lines.

Viewing Accounting Entries on a Cash Advance

Access the Cash Advance Acctg Entries page (Travel and Expenses, Manage Accounting, View/Adjust Accounting Entries, Cash Advance Acctg Entries).

Click the Employee Profile button to view the Employee Profile - Employee Data page.

Click the Cash Advance Detail button to access the View Cash Advance Report page.

Click the View Related Links button to view additional general ledger journal information about the cash advance.

Viewing Expense Report Accounting Entries

This section discusses how to:

View accounting entries on an expense report.
View expense report journal entries.

Pages Used to View Expense Report Accounting Entries

Page Name	Definition Name	Navigation	Usage
Expense Report Acctg Entries (expense report accounting entries)	EX_ACCTG_LN_SHEET	Travel and Expenses, Manage Accounting, View/Adjust Accounting Entries, Expense Report Acctg Entries Travel and Expenses, T and E Administration Center, View Accounting Entries, Expense Report	View an employee's expense report accounting lines.
Journal Lines	JOURNAL_LN_FS	Click the View Related Links button on the Expense Report Acctg Entries page.	Select a transaction line to view additional general ledger journal information about an expense report.
Journal entries	EX_ACCTG_GL_DRLDN	Travel and Expenses, Process Expenses, Review Payments, Journal Entries Travel and Expenses, T and E Administration Center, View Accounting Entries, Journal Entries Travel and Expenses, T and E Administration Center, Adjust Accounting Entries, View Journal Entries Click the GL Journal Line Number button on the Journal Lines page.	View expense report journal lines recorded in the general ledger.

Viewing Accounting Entries on an Expense Report

Access the Expense Report Acctg Entries page (Travel and Expenses, Manage Accounting, View/Adjust Accounting Entries, Expense Report Acctg Entries).

Click the Employee Profile button to view the Employee Profile - Employee Data page.

Click the Expense Report Detail button to access the View Expense Report - Expense Report Detail page.

Click the View Related Links button to access the Journal Lines page where you select a line to view additional general ledger journal information about the expense report.

Viewing Expense Report Journal Entries

Access the Journal entries page (Travel and Expenses, Process Expenses, Review Payments, Journal Entries).

GL Journal

Click to access the Journal Lines page, where you can view all journal lines for the Journal ID. Journal lines are summarized according to the configuration of your journal generator template for PeopleSoft Expenses.

Journal Entry Detail

Click the View Related Links button to access links to additional pages:

Transaction Detail: Click to access the Expense Report - Expense Report Detail page or the Cash Advance - View Cash Advance page.
Exchange Rate Detail: Click to access the Exchange Rate Detail page.
Journal Line Inquiry: Click to access the Review Journal Status - Journal Lines page.

Viewing Employee Expense Data

This section discusses how to:

View employee expense transaction history.
View employee payment history.
View employee payroll payment history.
View payroll payment status.

Pages Used to View Employee Expense Data

Page Name	Definition Name	Navigation	Usage
Employee Expense History	TE_EE_INQ_HIST TE_EE_INQ_HIST2	Travel and Expenses, Process Expenses, Review Payments, Employee Expense History Employee Self-Service, Travel and Expense Center, Review Payments, Review Expense History Travel and Expenses, Travel and Expense Center, Review Payments, Review Expense History Travel and Expenses, T and E Administration Center, Review Payments, Employee Expense History	View an employee's expense transactions for travel authorizations, cash advances, and expense reports.
Employee Payment History	TE_PYMT_INQ_EMP TE_PYMT_INQ_EMP2	Travel and Expenses, Process Expenses, Review Payments, Payment History Employee Self-Service, Travel and Expense Center, Review Payments, Review Payments Travel and Expenses, Travel and Expense Center, Review Payments, Review Payments Travel and Expenses, T and E Administration Center, Review Payments, View Payment History	View, by check number, payments to employees for cash advances and expense report reimbursements.
Employee Payroll Payment History	TE_PYRL_INQ_EMP TE_PYRL_INQ_EMP2	Travel and Expenses, Process Expenses, Review Payments, Payroll Payments Employee Self-Service, Travel and Expense Center, Review Payments, Review Payroll Payments Travel and Expenses, Travel and Expense Center, Review Payments, Review Payroll Payments Travel and Expenses, T and E Administration Center, Review Payments, View Payroll Payments	View payroll payments for an employee.
Payroll Payments Status	EX_PY_PMT_INQ	Travel and Expenses, Process Expenses, Review Payments, Payroll Payment Status Travel and Expenses, T and E Administration Center, Review Payments, Payroll Payment Status	View payroll payment status by date and document type.

Viewing Employee Expense Transaction History

Access the Employee Expense History page (Travel and Expenses, Process Expenses, Review Payments, Employee Expense History).

Transaction Type

Select a type of transaction to display: All, Cash Advances, Expense Reports, or Travel Authorizations.

ID

Click a report ID link in this column to open the expense document.

Status

Displays the payment status for the expense transaction.

Click the View Related Links button in this column to open the related links page, and then select a link to view additional information. Options are:

Transaction Detail

Employee Payment Detail

Vendor Payment Detail

Accounting Detail

Note. The Employee Expense History page that you access through the Employee Self-Service navigation differs slightly from the page that you access through the Travel and Expenses navigation path.

Viewing Employee Payment History

Access the Employee Payment History page (Travel and Expenses, Process Expenses, Review Payments, Payment History).

Payee Address

Click to access the Payee Address Information - Employee Payment History page and view the employee's address information.

ID

Click to view the View Expense Report - Expense Report Detail page or the Cash Advance - View Cash Advance page.

Note. The Employee Payment History page that you access through the Employee Self-Service navigation differs slightly from the page that you access through the Travel and Expenses navigation.

Viewing Employee Payroll Payment History

Access the Employee Payroll Payment History page (Travel and Expenses, Process Expenses, Review Payments, Payroll Payments).

ID

Click the link to access the View Expense Report - Expense Report Detail or Cash Advance - View Cash Advance page.

Viewing Payroll Payment Status

Access the Payroll Payments Status page (Travel and Expenses, Process Expenses, Review Payments, Payroll Payment Status).

Document Type

Select one of the following: All Document Types, Cash Advances, or Expense Reports.

Document Status

Select one of the following statuses:

All Statuses: Displays documents at all payroll statuses. (Does not apply to the Status field within the grid.)

Confirmed by Payroll: Displays payments verified by the Payroll system.

In Process: Displays documents in payroll processing.

None: Displays documents with no status.

Published to Payroll: Displays documents sent to the payroll system.

Rejected by Payroll: Displays documents that the Payroll system denied.

Reversal: Displays documents for which the Payroll system reversed payment.

ID

Click to view the View Expense Report - Expense Report Detail page or the Cash Advance - View Cash Advance page.

Viewing Accounting Entries from the Period End Accrual Process

This section lists the page used to view period end accruals.

Page Used to View Accounting Entries from the Period End Accrual Process

Page Name	Definition Name	Navigation	Usage
Period End Accrual Inquiry	EX_ACCTG_PE_ACRL	Travel & Expense, Manage Accounting, View/Adjust Accounting Entries, Period End Acctg Entries	View accounting entries from the Period End Accrual process. See Viewing Accounting Entries from the Period End Accrual Process.

Page Name

Definition Name

Navigation

Usage

Period End Accrual Inquiry

EX_ACCTG_PE_ACRL

Travel & Expense, Manage Accounting, View/Adjust Accounting Entries, Period End Acctg Entries

View accounting entries from the Period End Accrual process.

See Viewing Accounting Entries from the Period End Accrual Process.

Viewing Vendor Payment Data

This section discusses how to view a vendor payment.

Page Used to View Vendor Payments

Page Name	Definition Name	Navigation	Usage
Vendor Payment	TE_PYMT_INQ_VND	Travel and Expenses, Process Expenses, Review Payments, Vendor Payments Travel and Expenses, T and E Administration Center, Review Payments, View Vendor Payments	View a vendor's payment information.

Viewing a Vendor Payment

Access the Vendor Payment page (Travel and Expenses, Process Expenses, Review Payments, Vendor Payments).

Payment ID or Check Number

Click to access the Vouchers For a Payment page for the particular payment or check.

Payee Address

Click to view the vendor's address information.

Report ID

Click to view the View Expense Report - Expense Report Detail page.

Advance ID

Click to access the Cash Advance - View Cash Advance page.

	Click the Employee Profile button to view the Employee Profile - Employee Data page.
	Click the Cash Advance Detail button to access the View Cash Advance Report page.
	Click the View Related Links button to view additional general ledger journal information about the cash advance.

	Click the Employee Profile button to view the Employee Profile - Employee Data page.
	Click the Expense Report Detail button to access the View Expense Report - Expense Report Detail page.
	Click the View Related Links button to access the Journal Lines page where you select a line to view additional general ledger journal information about the expense report.

Payee Address	Click to access the Payee Address Information - Employee Payment History page and view the employee's address information.
ID	Click to view the View Expense Report - Expense Report Detail page or the Cash Advance - View Cash Advance page.

Payment ID or Check Number	Click to access the Vouchers For a Payment page for the particular payment or check.
Payee Address	Click to view the vendor's address information.
Report ID	Click to view the View Expense Report - Expense Report Detail page.
Advance ID	Click to access the Cash Advance - View Cash Advance page.