Distributor's Price

This price appears by default from the Vendor's UOM & Pricing Info (vendors unit of measure and pricing information) page. This is the distributor's price for an item used on the purchase order.

GPO ID (group purchasing organization identifier)

Enter an alphanumeric code to uniquely identify each group purchasing organization.

GPO Contract (group purchasing organization contract) and GPO Contract Number (group purchasing organization contract number)

Enter an alphanumeric code to uniquely identify each contract from a group purchasing organization.

Manufacturer's Price

Enter the price per unit for an item on the Item Manufacturer GPO page.

Manufacturer

MANUFACTURER

Set Up Financials/Supply Chain, Product Related, Procurement Options, Purchasing, Manufacturer

Define each manufacturer of items.

General Information - Identification or Vendor - Identifying Information

VNDR_ID1

• Grants, Subrecipients, General Information, Identification

• Vendors, Vendor Information, Add/Update, Vendor, Identifying Information

Define each distributor of GPO contract items as a vendor.

Define GPO (define group purchasing organization)

GPO_NAME

Purchasing, GPO Contracts, Name, Define GPO

Define group purchasing organizations.

Define GPO Manufacturer (define group purchasing organization manufacturer)

MFG_GPO

Purchasing, GPO Contracts, GPO Manufacturer, Define GPO Manufacturer

Define GPO contracts.

Tier Requirements

MFG_GPO_REQ

Enter a value in the Contract Tier Level field on the Define GPO Manufacturer page and click the More link.

Enter details concerning tier requirements of the GPO contract.

GPO Distributor (define group purchasing distributor)

MFG_GPO_VENDOR

• Purchasing, GPO Contracts, Distributor, GPO Distributor

• Click the Distributors link on the Define GPO Manufacturer page.

Enter the GPO contract distributors (vendors) and their markup percentages.

GPO Rebates (define group purchasing rebates)

MFG_GPO_REBATE

• Purchasing, GPO Contracts, Rebates, GPO Rebates

• Click the Rebates Received link on the Define GPO Manufacturer page.

Enter any rebates received for this GPO contract. Update this page whenever a rebate is received against this contract.

Buy from this Manufacturer

Select this check box if you can buy items directly from the manufacturer. The system creates a record on the GPO distributor table for the manufacturer, with default markup of 0.

Vendor ID

Enter the manufacturer's vendor ID if you can buy directly from the manufacturer. If you are using vendor rebate functionality, the system uses this vendor associated with this manufacturer to assign the vendor rebate agreement to a purchase order.

Note. You must select the Buy from this Manufacturer check box and select a vendor ID for the vendor rebate functionality to be handled correctly for this manufacturer. If you do not specify the manufacturer's vendor ID, you can still optionally manage vendor rebates with the distributor's vendor ID (the vendor on the purchase order).

Committed Contract

Select this check box if you are committed by this contract to purchase a minimum level calculated by amount, by percentage, or both.

Commitment % (commitment percentage)

Enter a percentage if the contract commitment is based on the percentage of overall spending for the organization.

Commit Level Amount

Enter the amount that must be purchased based on the contract commitment.

Contract Tier Level

If the contract's commitments have multiple purchase levels, then enter the contract tier designation (for example, tier 1, tier 2, and so on). Enter the tier pricing that applies to the organization.

Tier Requirements

If the contract commitments have multiple purchase levels, then enter the organization's requirements (for example, amount per year) for the contract tier levels.

More

Click to access the Tier Requirements page. Use that page to document the contract tier levels and their requirements.

Price Expiration Date

Enter the expiration date for the contract pricing.

Maximum % Increase (maximum percentage increase)

Enter a percentage to indicate contractual price change limits. Price increases can be approved on the GPO Item Selection page.

Increase Type

Select the base for the calculation of the price increase percentage. Options are:

• % of CPI: Percentage of consumer price index.

• % of MPI: Percentage of medical price index.

• Straight %: Percentage of existing manufacturer price.

Rebate Frequency

If rebates are received per this contract, enter the time period for rebate calculation. Options are:

• Annual: Rebates are calculated once per year.

• Quarterly: Rebates are calculated four times per year.

• Sem Annual: Rebates are calculated twice per year.

Priority

Enter the vendor's priority number to identify primary, secondary, and tertiary distributors. Use the insert-row feature to add as many distributors as needed.

Markup % (markup percentage)

Enter the markup percentage that the system applies to the manufacturer's price to create the distributor purchase price.

Contract ID

Select any standard contract opened for this vendor. Purchases can be reported against both a GPO contract and a standard contract.

Bag (BG)

A container in the form of a sack or pouch that is made from a flexible material, such as paper or plastic, for transporting and dispensing a portion of its contents. Contents can be individually packaged or subpackaged in, for example, packs, vials, or bottles.

Bottle (BO)

A medium-sized glass or plastic receptacle with an attached lid to contain and dispense a portion of its solid contents as needed.

Box (BX)

A small to midsized container in the form of a rectangular box made of cardboard that is used to enclose a smaller quantity of similar contents within a case or carton. Within a box, contents can be individually packaged or subpackaged, such as in a pack, bag, vial, or bottle.

Case (CA)

A large container in the form of a rectangular box used to protect a quantity of similar contents to be transported. Contents can be individually packaged or subpackaged, such as in a box, carton, or bottle.

Cassette (CS)

A small to midsized container in the form of a rectangular box that is used to enclose and transport a smaller quantity of dissimilar pharmaceutical products within a health care facility. Cassette is not commonly used as a packaging UOM in medical and surgical products. Instead, CS and CA (case) are used interchangeably.

Carton (CT)

A small to midsized container in the form of a rectangular box made of thin cardboard used to enclose a smaller quantity of similar contents within a case. Multiple cartons are in a case. Within a carton, contents can be individually packaged in smaller units.

Centimeter (CM)

Length (Centimeter (CM), Foot (FT), Inch (IN), Meters (M), Millimeter (MM), Yard (YD)) - A smaller unit of measure used as a dimensional unit to identify length.

Container (CN)

An enclosure in which a quantity of similar products and or materials are stored or contained.

Crate (CP)

A wooden or synthetic enclosure that protects multiple packages or a single piece of equipment.

Dozen (DZ)

A box that is used to enclose a smaller quantity of similar suture products within a box. Within a dozen, the quantity of sutures is 12 each. Dozen is used only with suture products.

Drum (DR)

A large container of a single product that is used to package a product for transporting. A product is typically a liquid that is measured in a sub-UOM of gallons such as a 55-gallon drum.

Each (EA)

An individual, single package in a quantity of one that comprises quantity counts of all larger packages.

Foot (FT)

Length (Centimeter (CM), Foot (FT), Inch (IN), Meters (M), Millimeter (MM), Yard (YD)).

Gallon (GA), Liter (LT), Quart (QT), and Pint (PT)

A larger unit of volume or capacity that is used to measure or contain and transport liquids.

Gram (GM)

Weight (Pound (LB), Gram (GM), Kilogram (KG), Milligram (ME)) - A smaller unit of measure that is used as a dimensional unit to identify weight.

Gross (GR)

A small to midsized container in the form of a rectangular box or tray made of cardboard that is used to enclose a smaller quantity of similar contents. Within a gross, the quantity of contents is defined at 144.

Inch (IN)

Length (Centimeter (CM), Foot (FT), Inch (IN), Meters (M), Millimeter (MM), Yard (YD)) - A smaller unit of measure that is used as a dimensional unit to identify length.

Jar (JR)

A large-sized glass or plastic receptacle with an attached lid to contain and dispense a portion of its contents as needed.

Kilogram (KG)

Weight (Pound (LB), Gram (GM), Kilogram (KG), Milligram (ME)) - A smaller unit of measure that is used as a dimensional unit to identify weight.

Kit (KT)

A packaged set of related (not similar) products that is used in performing a procedure or test, such as an IV start kit. Multiples are never in a kit. You do something with a kit.

Meter (M)

Length (Centimeter (CM), Foot (FT), Inch (IN), Meters (M), Millimeter (MM), Yard (YD)) - A smaller unit of measure that is used as a dimensional unit to identify length.

Milligram (ME)

Weight (Pound (LB), Gram (GM), Kilogram (KG), Milligram (ME)) - A smaller unit of measure that is used as a dimensional unit to identify weight.

Milliliter (ML)

Volume (Ounce (OZ), Milliliter (mil)) - A smaller unit of measure that is used as a dimensional unit to identify volume.

Millimeter (MM)

Length (Centimeter (CM), Foot (FT), Inch (IN), Meters (M), Millimeter (MM), Yard (YD)) - A smaller unit of measure that is used as a dimensional unit to identify length.

Ounce (OZ)

Volume (Ounce (OZ), Milliliter (mil)) - A smaller unit of measure that is used as a dimensional unit to identify volume.

Pack (PH)

Pack (PH) - A small package made of paper or plastic containing a predetermined number (1 through 10) of identical products packaged for dispensing the entire contents.

Package (PK)

An intermediate level of packaging that is normally used interchangeably within the medical supply chain with Box (BX).

Pair (PR)

An each consisting of two products, similar in form or function and matched or associated, such as a pair of gloves or shoes.

Pallet (PLT)

A portable platform for moving cargo or freight such as a case, carton, or box.

Piece (PC)

A UOM identifying and counting disparate (not identical) product units within the smallest Unit of Packaging.

Parts (N7)

A descriptor that indicates that the package contains dissimilar pieces, packages, or product units assembled for a particular application or list of pieces needed to meet a prescribed need.

Pound (LB)

Weight (Pound (LB), Gram (GM), Kilogram (KG), Milligram (ME)} - A smaller unit of measure that is used as a dimensional unit to identify weight.

Ream (RM)

A packaging unit for multiple sheets of a given paper good packaged for transporting. The contents level would contain the quantity of the contents with a UOM of SH.

Roll (RL)

A packaging unit in which a product is rolled up in the form of a cylinder, such as a roll of tape.

Set (ST)

A group of products of the same kind (not alike) that belong together and are so used, such as surgical knives. A procedure or test cannot be performed solely with a set.

Sheet (SH)

A piece of paper product, such as copy paper or labels.

Tray (TY)

A flat, shallow receptacle with a raised edge or rim used for carrying, holding, or displaying its contents. In health care, it is used to transport and dispense a portion of its contents as needed.

Tube (TB)

A small, flexible, cylindrical container sealed at one end and having a screw cap at the other.

Unit (UN)

A unit-of-use or dimensional unit of measure for product counts within the smallest Unit of Packaging.

Vial (VI)

A small-sized glass or plastic receptacle with an attached lid to contain and dispense a portion of its liquid contents as needed.

Yard (YD)

Length (Centimeter (CM), Foot (FT), Inch (IN), Meters (M), Millimeter (MM), Yard (YD)) - A smaller unit of measure that is used as a dimensional unit to identify length.

Data Def Maint (data definition maintenance)

EO_EIP_CTL_MAINT

SCM Integrations, Transaction Error Handling, Maintain Data Definitions, Data Def Maint

Select MFG GPO Item Price List in the Transaction Type field and click the Search button.

Select ITEM in the Transaction Type field and click the Search button.

Review the enterprise integration point results for the GPO Manufacturer Price Load, GPO Distributor Price Load, and Item Loader processes.

GPO Load Maintenance (group purchasing organization load maintenance)

GPO_LOAD_MAINT

Click the Show Detail Entry button on the Data Def Maint page.

View a detail entry of the transaction enterprise integration point.

GPO Item Load Errors (group purchasing organization item load errors)

GPO_ITM_EC

Click the GPO Details button on the GPO Load Maintenance page.

Correct any errors in the load process.

GPO Item Selection (group purchasing organization item selection)

GPO_ITM_SELECT

• SCM Integrations, Create Transactions, GPO Item Selection

• Click the GPO Item Selection link on the GPO Load Maintenance page.

Review and update any price changes, new items, or new units of measure. Approval is required to load this data.

Units of Measure

UNITS_OF_MEASURE

Set Up Financials/Supply Chain, Common Definitions, Units of Measure, Units of Measure

Enter any new units of measure loaded with the GPO contract.

GPO Load Manufacturer Price (group purchasing organization load manufacturer price)

RUN_GPO_MFG_PRICE

SCM Integrations, Process Transactions, Items, GPO Load Manufacturer Price

Run the GPO Manufacturer Price Load process to load the manufacturer prices from the GPO Staging table into the item loader staging tables.

GPO Load Distributor Price (group purchasing organization load distributor price)

RUN_GPO_VNDR_PRICE

SCM Integrations, Process Transactions, Items, GPO Load Distributor Price

Run the GPO Distributor Price Load process to load distributor prices to the item loader staging tables. This process calculates the distributor price by increasing the manufacturer's price by the markup percentage from the GPO Distributor page.

Item Loader Data Maintenance

IN_EIP__ITEM_MAINT

Click the Show Detail Entry button on the Data Def Maint page.

Access the Item Manufacturer GPO Errors page.

Item Mfg GPO Errors (item manufacturing group purchasing organization errors)

IN_EIPITM_MFG_GPO

Click the Item Mfg GPO link on the Item Loader Data Maintenance page.

Correct any errors in the item loader staging tables before running the Item Loader process.

Item Loader

RUN_IN_ITMLOAD

SCM Integrations, Process Transactions, Items, Item Loader

Run the Item Loader process, which loads the PeopleSoft application tables with the data in the item loader staging tables.

Item Manufacturer GPO (item manufacturer group purchasing organization)

ITM_MFG_GPO

Items, Define Items and Attributes, Define Item, General

Click the Manufacturers link on the Define Item - General page.

Click the GPO Pricing link on the Manufacturer's Item page.

View the manufacturer's price for the item. The price is stored by a combination of setID, item ID, UOM, manufacturer ID, GPO ID, GPO contract number, and currency.

ITEM_MFG_GPO_LOAD

Inbound

Asynchronous

ITEM_MFG_GPO_LOAD

No

third-party system

SET ID

Required

MANUFACTURER ID

Required

MANUFACTURER ITEM ID

Required

GPO CONTRACT NUMBER

Required

GPO ID

Optional

ITEM DESCRIPTION

Optional

MANUFACTURER ITEM CATEGORY

Optional

UOM

Required

CONVERSION RATE

Optional

BASE UNIT OF MEASURE

Optional

PRICE

Required

CURRENCY

Optional

PRICE EFFECTIVE DATE

Required

PRICE EXPIRATION DATE

Optional

SetID,Manufacturer ID, andGPO ID (group purchasing organization ID)

Select values that you want to use to search for GPO contract items. These fields are required for the search. When you enter values for the fields, a correlation must exist among the entries. For example, a GPO ID must have been created for the setID and manufacturer ID combination to be available for input in the GPO ID field.

GPO Contract (group purchasing organization contract)

Select a GPO contract. GPO contracts enable you to record and use contract pricing negotiated by group purchasing organizations on behalf of an organization. You can record the GPO contract within the PeopleSoft system by loading the contract and then accepting only the contract items used by the organization. A contract must have been created for the set ID, Manufacturer ID, and GPO ID combination to be available for the GPO Contract field.

Manufacturer Category

Select a category. The manufacturer category is the manufacturer's category for the item.

Item Selection

Select the type of contract item search results that you want to display in the Item Details grid box. Values include:

Show Items with Item ID: Select to view only those items with item IDs.

Show Items with no Item ID:Select to view only items that do not have an item ID. When you select this value, the system makes the Item ID field unavailable for entry.

Show all Items: Select to view all item IDs.

Item ID

Select an item ID or a range of item IDs. The system provides operands for you to limit the search. For example, you can search for a single item or search for all items between item 200000 and item 200020. This field is available when you select Show all Items or Show Items with Item IDs in the Item Selection field.

Manufacturer Item ID

Select a manufacturer item ID or range of IDs that you want to include in the search criteria. The system uses the values in the GPO_ITM_EC record for the search.

Description

Select a description on which to base the search.

Search

Click to search for contract items that match the selection criteria that you entered.

Category

Select an item category code that you want to apply to multiple rows of data in the Item Details grid. After selecting a category, click the Apply Category Code button to place the code in the Category Code column for the rows of data that you select using the Sel check box.

Apply Category Code

Click to apply the category code that you entered in the Category field to the rows of data that you have selected in the Item Details grid.

Sel (select)

Select to indicate that you want the selected rows of data to either be approved when you click the Approve button or have the category code applied in the Category Code column when you click the Apply Category Code button.

Approved

Appears as selected when the Sel check box has been selected for a row and the row is approved. The system validates the items and updates the selected items to approved. After the lines are approved, the rows are unavailable for entry and you cannot make further changes to the approved lines.

Mfg Category (manufacturing category)

Displays the manufacturer's item category from the GPO price list.

Mfg Item ID (manufacturing item ID)

Displays the manufacturer item ID.

Item ID

Displays this check box to include this item.

Description

Displays the item information that has been loaded from message data.

Category Code

Enter the code that represents a specific category code. Category codes are user-defined codes that you customize to handle the tracking and reporting requirements of your organization. When you save the page, the system saves the category codes on the GPO_ITM_EC record. If a category already exists on the record, the system overrides the existing value.

UOM (unit of measure)

Displays how the item is measured.

Base UOM (base unit of measure)

Enter the base unit of measure by which this item is measured.

Conversion Rate

Enter a conversion factor by which you want to convert one UOM to another. A UOM conversion changes the way that an item is measured. To do this, the system uses a conversion factor. This is a number or factor that is applied to a quantity with one UOM to convert it to a quantity with another UOM.

Price Per Unit

Displays the price per unit retrieved from the transmission message.

Currency Code

Displays the currency code used with this GPO item.

Current price per unit

Enter the current unit price. If this item and vendor combination already exists, the system populates the Current price per unit field with the current item vendor price for the UOM. This provides a quick comparison of the price change.

Price Effective Date

Displays the date on which this GPO item price is effective. The system uses the value from the transmission message to populate the field.

Price Expiration Date

Displays the date on which this GPO item price expires. The system uses the value from the transmission message to populate the field.

Update Standard Purchase Price

Select to insert the manufacturer's price (from the external file) as the standard price in the Purchasing Attributes table (PUR_ITM_ATTR_EC).

Price Per Unit

Displays the manufacturer's price. This price can be loaded from an external file or manually updated. The manufacturer's price is increased by the distributor's markup percentage to obtain the purchase price.

GPO Distributor (group purchasing organization distributor)

MFG_GPO_VENDOR

Purchasing, GPO Contracts, Distributor, GPO Distributor

Enter or change the GPO contract distributors (vendors) and their markup percentages.

Item Manufacturer GPO (item manufacturer group purchasing organization)

ITM_MFG_GPO

Items, Define Items and Attributes, Define Item, General page

Click the Manufacturers link on the Define Item - General page.

Click the GPO Pricing link on the Manufacturer's Item page.

Store the manufacturer's price for the item.

GPO Load Distributor Price (group purchasing organization load distributor price)

RUN_GPO_VNDR_PRICE

SCM Integrations, Process Transactions, Items, GPO Load Distributor Price

Run the GPO Distributor Price Load process, which calculates distributor prices and loads them into the item loader staging records to update vendor prices for distributors associated with a GPO contract.

Item Loader

RUN_IN_ITMLOAD

SCM Integrations, Process Transactions, Items, Item Loader

Run the Item Loader process to load the PeopleSoft application tables with the data in the Item Loader staging tables.

Vendor's UOM & Pricing Info

ITM_VENDOR

Items, Define Items and Attributes, Purchasing Attributes, Item Vendor

Click the Item Vendor UOM link on the Item Vendor page.

Store the distributors price for the item. This is the price used on the purchase order.

Vendor Set ID, Short Vendor Name, and Vendor ID

(Optional) Select these fields to limit the processing to a particular vendor.

Override With Date

By default, the system creates prices with the effective date equal to the manufacturer price effective date. To make prices effective on another date, select the Override With Date option and specify the effective date.