Setting Up Candidate Gateway Sites

This chapter provides an overview of Candidate Gateway sites and discusses how to:

• Set up sites.

• Configure text on Candidate Gateway pages.

See Also

“The Recruiting Solutions Using Sites red paper on My Oracle Support.”

Understanding Candidate Gateway Sites

You can set up an unlimited number of applicant-facing career sites for your organization. For example, you can set up separate sites for different business units or for different countries where you employ workers, and you can then post job openings to the appropriate sites.

Internal and External Sites

Candidate Gateway presents slightly different functionality to internal and external applicants. For example, external applicants must register before applying for jobs, while internal applicants are identified through their PeopleSoft user ID and do not need to register. However, the system does not use site definitions to differentiate the behavior of internal and external sites. Rather, the link that the applicant uses to access the site controls whether the site appears in its internal applicant or external applicant mode.

You can access and test your sites in both internal and external mode using the following delivered navigation:

• Internal applicant mode: navigate to Self-Service, Recruiting Activities, Careers.

• External applicant mode: select Careers under the main menu.

A single site definition is associated with both the internal and external navigation paths. To choose the site definition that is associated with these navigation paths, use the site ID field on the Recruiting Installation - Applicants page.

Site-Specific Configuration Options

You can manage the look and feel of the application for each of their career sites through site-specific settings, including:

• The default resume template for the site.

  If an applicant applies online without applying to a specific job opening, or if an applicant applies for a job that is not associated with a resume template, then the default resume template for the site controls the application process.

• Site-specific text labels for various page objects.

  Candidate Gateway uses common HCM Text Catalog entries to define the labels for page elements such page titles, group box titles, field labels, instructional text, and error or warning messages. The architecture of the Text Catalog enables you to specify different text for different sites and for different applicant types (internal and external).

Access to External Sites

External applicants, by definition, do not have PeopleSoft user IDs. To give external users access to a site, you put a link to the site on a location such as your public website. The site definition includes a field for defining the URL for this external link.

Deployed in this fashion, the PeopleSoft instance that external users are accessing needs to have the appropriate security settings to allow the users to bypass signon. That is, a user who clicks the link is not presented with a PeopleSoft signon pages but is instead signed on using a generic guest user ID so that the user can be taken directly to the Careers Home page in Candidate Gateway.

See PeopleTools: Security Administration PeopleBook

Note. PeopleTools Tools user IDs have types. Although there is a delivered External Job Applicant type, this is not relevant to how external applicants access Candidate Gateway. Because external applicants access the site through a site-wide guest user ID that bypasses signon, they never have their own PeopleTools user IDs.

Accessibility Configuration

User-specific settings can make PeopleSoft applications more accessible to people with visual impairment and other disabilities. However, external Candidate Gateway users do not have individual PeopleSoft user IDs that can be personalized to use the PeopleTools accessibility mode. Instead, external users bypass standard PeopleSoft signon and use a guest user.

Therefore, to support accessibility needs, you must create a separate accessible site where the bypass user ID is personalized to use accessibility mode. Your main website should then provide an additional link to the accessibility configured site, with information that this other website should be used by applicants who are using an assistive technology screen reader.

To configure a user ID for an accessible site:

1. Sign in with the user ID that will be used to bypass signon when applicants access the site.

2. Under the main menu, select My Personalizations.

3. Click the Personalize General Options link.

4. For the Personalization Option called Accessibility Features, select Use Accessible Layout Mode.

5. Click the OK button to save the setting.

Setting Up Sites

To set up sites, use the Setup Site ID (HRS_SITE_ID) component.

This section provides an overview of sites, lists prerequisites, and discusses how to set up sites.

Prerequisites

Before you can set up sites, you must:

• Set up a default resume templates.

  See Setting Up Resume Templates.

• (Optional) Set up a default resume extractor vendor.

  See Setting Up Recruiting Vendors.

• Set up portal definitions.

  See PeopleTools: PeopleTools Portal Technologies PeopleBook

Page Used to Set Up Sites

Setting Up Sites

Access the Site Setup page (Set Up HRMS, Product Related, Recruiting, Site, Site Setup).

Site ID	Displays the unique identifier for the site definition. This is used as a parameter on the URL to direct users to the correct site.
Resume Template	Select the default resume template for the site. If an applicant applies without a job opening, or if an applicant applies for a job opening that is not associated with a resume template, the system uses the default resume template to control the application process.
Applicant Type	This field is informational only. Select Employee, External Applicant, or Non-Employee to indicate which type of applicant uses this site. This setting does not control the applicant type that is assigned to applicants who submit applications on this site; that value is determined by the navigation used by the applicant. For example, if an applicant accesses the site using an external link, the applicant is created as an external applicant.
Country	Select a country to use for resume extraction. Some resume extractors require a country to format names and addresses.
Default Extractor	Select a default resume extractor. The system uses the resume extractor that you specify here to extract information from applicant's resumes. If you do not select a value, applicants can attach resumes but the system cannot extract information from the resumes.
Default SetID	Select a default setID. The system uses this setID to determine the appropriate information to present to applicants that access the system through this site.
Default Portal	Select the default portal. The system uses this portal, and the node associated with the portal, to define the URL for redirection to this site from your public website or other places where you place links to the site.
External ERP Site (external employee referral program site)	Identify the site where external candidates are directed to view and update information when their application is submitted through an employee referral or automatch search.
Test Links	The system uses the specified test links to verify the layout of a particular site and to easily retrieve the full URL path. The separate URLs, Internal Link and External Link, allow the site to be viewed from either an internal employee's perspective or as an external applicant, respectively.

Configuring Text on Candidate Gateway Pages

This section provides an overview of Text Catalog configuration for Candidate Gateway and describes how to:

• Identify Text IDs for specific page elements.

• Maintain Text Catalog entries for Candidate Gateway.

Note. This section provides summary information about using the Text Catalog for Candidate Gateway. Refer to the complete Text Catalog documentation for more detailed information.

See Configuring the Text Catalog.

Understanding Text Catalog Configuration for Candidate Gateway

The Text Catalog is a common framework for controlling text that appears on HRMS self-service pages. The Text Catalog enables you to modify page text through configuration rather than customization. Use the Text Catalog to configure page elements such as field labels, button names, links, page instructions, and warnings.

Context-Sensitive Text

Entries in the Text Catalog are context-sensitive, allowing a particular piece of text on a page to vary. The owner ID of each Text Catalog entry determines which fields are used to control the variable text. The Text Catalog entries for Candidate Gateway have the owner ID HRAM, and the context keys are Site ID and Applicant Type. This means that you can vary the text by any combination of site and applicant type. For example, if you have different sites in different countries, and the terms & agreements for submitting an application vary by country, then you can use the Text Catalog to specify appropriate terms & agreements text for each country's site.

Text Catalog IDs

To modify the text for a particular page element, you need to know its Text Catalog ID. To help you, the Configure Text Catalog page includes a Display Text ID check box that you can select to make Candidate Gateway pages display the Text Catalog ID rather than the text.

Page Used to Maintain Text Catalog Entries for Candidate Gateway

Identifying Text IDs for Specific Page Elements

Access the Configure Texts Catalog page (Set Up HRMS, Common Definitions, Text Catalog and Notepad, Configure Text Catalog, Configure Text Catalog, General).

Display Text ID

To make Candidate Gateway pages display the text IDs for all Text Catalog objects, locate the row for the Object Owner Identifier HRAM and select the Display Text ID check box.

Examples

This illustration shows the Choose Resume page in Candidate Gateway as it normally appears to applicants (that is, with the Display Text ID check box deselected):

If you select the Display Text ID check box for the HRAM, the Choose Resume page, the page shows text IDs rather than text for every page elements that is controlled by the Text Catalog:

In this example, both parts of the page title, the group box title, and the “How would you like to proceed” text that introduces the radio buttons are all controlled by the Text Catalog. If you wanted to change the text that introduces the radio buttons, you could see that you would need to modify Text Catalog entry HRAM_CERES_PT01.

Maintaining Text Catalog Entries for Candidate Gateway.

Access the Maintain Text Catalog page (Set Up HRMS, Common Definitions, Text Catalog and Notepad, Maintain Text Catalog, Maintain Text Catalog).

Owner ID (label is invisible)

On this illustration, the text RS Applicant Manager is the description for the owner ID HRAM, which identifies this as a Candidate Gateway entry in the catalog.

Context Keys and Text