PeopleSoft HR 9.1 PeopleBook: Manage French Public Sector

Hiring French Public Sector Employees

This chapter provides an overview of the hiring process and discusses how to:

Create an employee ID.
Initialize employee status.
Update the employee record.
Assign seniority bonuses.
Validate the hiring process.
Rehire an employee.
Add concurrent jobs.
Delete an employee hiring.

Understanding the Hiring Process

When you hire employees you must record them in Manage French Public Sector (FPS) and enter key data such as personal information, civil service position, and assignment and career data. You enter some of this data on pages specific to French Public Sector and some in global Human Resource components.

The hiring process is composed of four main steps:

Creating an employee ID.
Initializing employee status.
Updating the employee record.
(Optional) Assigning seniority bonus.
Validating the hiring process.

Note. The FPS hiring process is a one-way process. Once a step has been completed, it cannot be revised until the hiring is validated.

See Also

Increasing the Workforce

Prerequisites

Before entering employee-specific data, you must define the primary permission list defaults and department tables.

Setting Up Organization Foundation Tables

Creating an Employee ID

Use the Add a Person component (PERSONAL_DATA) to add a new employee to the system. To create an employee ID, you:

Assign an employee ID to the employee, manually or automatically.
Enter the employee's personal details on the Biographical Details page.
Select the hiring action code on the Regional page.

The default hiring action code is defined on the FPS Installation Parameters page, but you can select a different code. The action code should have the Personal Data Authorized check box selected on the FPS Action page.

See Identifying FPS Components That Can Use the Action.
Enter the employee personal data supporting documents required for hiring.

On the Regional page, the French Public Sector group box lists the supporting documents required for hiring.
Define the organizational relationship and the type of employee.

On the Organizational Relationships page, you select the type of employee, either a Commercial Employee or a French Public Sector Employee.
Assign the FPS employee to a business unit and department, and assign a job code.

When you select French Public Sector Employee as the employee type on the Organizational Relationships page, the system displays the Business Unit, Department, and Job Code fields.

Note. The department that you enter should have a company, an establishment, and a location defined.

When you save the Add a Person component, the system creates an employee with the status Pending Validation if it is a French Public Sector employee. You can find more detailed information about these topics in the PeopleSoft HR PeopleBook: Administer Workforce.

Increasing the Workforce

Initializing Employee Status

This step creates a legal relationship between the employee and the organization. Initializing the employee status consists of defining employee status, civil service position, and secondment.

This section discusses how to:

Initialize employee status.
Create a hiring action.
Enter civil service position data.

Note. The pages in the Initialize Status FPS component (HIRE_DATA) are identical to those in the Add Concurrent Empl Record FPS and Re-Hire Employee FPS components. The difference between these components is that you use one set of pages when initially hiring an employee and the others when adding a concurrent job or rehiring an employee.

Pages Used to Initialize Employee Status

Page Name	Definition Name	Navigation	Usage
Status	FPAEESTATUS_PNL1H	Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS, Status	Initialize employee status and select the compensation mode.
Civ Serv Pos. - Overall Data (civil service position - overall data)	FPAEELEGAL_PNL1H	Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS, Civ Serv Pos. - Overall Data	Create the hiring action.
Civil Service Position Data	FPAEELEGAL_PNL2H	Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS, Civil Service Position Data	Enter civil service position data.

Initializing Employee Status

Access the Status page (Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS, Status).

Select only employees who have existing employee IDs and no existing records.

Employee Status Code	Select the employee status code. An employee's status doesn't change as long as the employee record is active, with the exception of trainees whose status changes at tenure. For a given employee record number, an employee should have only one status (with the exception of trainees who become civil servants); a change of status implies the creation of a new employee record. The system activates and deactivates some fields in the Employee Record FPS component based on this code.
Comp/Salary Grade Table (compensation on salary grade table)	There are two modes of compensation: Compensation on salary grade table. This implies the assignment of a job code with a salary grade table and a step. Select this check box if the employee has a job code with a salary grade. Free compensation. In this mode the amount is directly captured in the Compensation field in the Employee Record FPS component. Leave this check box deselected if the employee has free compensation. This check box is available only for employees whose statuses do not imply career management (the Career Data Authorized check box is not selected on the Status/Population Codes page). If you select this check box for these employee status codes, assign a job code with a salary grade table and a step on the Assignment - Job Information page in the Employee Record FPS component. Otherwise, enter the compensation amount directly in the Compensation field in the Employee Record FPS component. See Defining Status and Population Codes, Updating the Employee Record.
Access Mode	Select the method by which the employee obtained the position. Values are: C (Competition): The employee passed a competitive entry examination. R (Recruitment): The employee was interviewed, selected, and recruited.
Tenure Date	Available for Civil Servant statuses only.
Length and Probation Date	If the status is Trainee, the system updates the Tenure Probation Period group box. The Length corresponds to the duration that is defined when setting up the status code on the Status/Population Codes page. The probation date is the effective date, plus the length of the probation period, minus 1 day.

See Also

Defining Status and Population Codes

Creating a Hiring Action

Access the Civ Serv Pos. - Overall Data page (Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS, Civ Serv Pos. - Overall Data).

Action

Select an action code that corresponds to the hiring action. The hiring action is defined on the FPS Action page. The default comes from the FPS Installation Parameters, if you have defined a default hiring action.

Reason Code

Select a reason for the action. Reasons are defined on the Action Reason page.

Action Status

Request status is not allowed during the hiring process.

Edit Individual Order and Edit Collective Order

Select either check box if you want to update the list of documents printed for the hire. These check boxes are available only if the action code is set up to enable editing of individual or collective orders. This is defined on the FPS Action page.

Individual Order Edit Date and Collective Order Edit Date

These fields display the dates that the individual and collective orders were edited.

Click the print icon to edit the individual order (you can postpone this step until the next stage).

When you click this icon, you will receive a message asking if your edits are definitive (final). If you answer yes, the system sends the order to the employee and the changes become official. Otherwise, you will receive a copy of the order in draft form.

Note. Once the order is definitive, you cannot modify the hire data. If you must delete the hire, use the Delete ID FPS page.

See Also

Setting Up Actions

Entering Civil Service Position Data

Access the Civil Service Position Data page (Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS, Civil Service Position Data).

To enter civil service position data:

Select the job indicator.

This determines if the record is Primary or Secondary.
In the Secondment group box, indicate if the employee is on secondment.

Only External Secondment is available for employee record number (Empl Rcd#) 0.
Click Secondment Information to enter detailed secondment information.
If you know it, enter the expected end date of the position.

The end date is not mandatory for the hiring action. It can be mandatory for break type actions, such as leaves. To make this field mandatory for an action code, select the Mandatory Expect Dt of Return check box on the FPS Action page.

The system displays the New Civil Service Position data that is associated with the Hire action.

Updating the Employee Record

This section provides an overview of the employee record and discusses how to:

Enter the hiring action and contract number.
Enter career classification information.
Enter compensation and seniority information.
Enter work location information.
Enter job information.
Enter an employee's working time.
Enter free compensation information.

Understanding the Employee Record

The search view for the Employee Record FPS component (HIRE) displays only employees whose statuses and civil service positions have been initialized but whose employee records are not captured and whose hiring is not yet validated.

During the hiring process, the system uses the employee's last civil service position date as the effective date for the employee record.

Employee Status and Available Pages

Depending on the employee status and compensation mode, the Employee Record FPS component contains five, six, or seven pages. Depending on your setup, the employee's record can be completed by granting seniority bonuses.

Three scenarios are possible:

Employees whose statuses allow career data.

A status allows career data if the Career Data Authorized check box is selected on the Status/Population Codes page for that status. If the employee's status authorizes career data, the following pages are available: Overall Data, Career - Classification, Career - Comp. Seniority, Assignment - Work Location, Assignment - Job Information, Working Time, and Employee Categorization.
Employees whose statuses do not authorize career data and who are compensated on salary grade table.

The career pages of this component are not available; you must enter a job code associated with a salary grade table. The following pages are available: Overall Data, Assignment - Work Location, Assignment - Job Information, Working Time, and Employee Categorization.
Employees whose statuses do not allow career data and who have free compensation.

The following pages are available: Overall Data, Assignment - Work Location, Assignment - Job Information, Working Time, Employee Categorization, and Compensation.

Hiring Validation

When you save the Employee Record FPS component the system validates the hiring process if you have:

Allocated a step to an employee whose status allows career data.
Assigned the employee a job code that has Automatic Hiring Validation activated.

The system displays a message indicating that the hiring has been validated. Otherwise, you must access the Validate Hire FPS component (FPAEERATIFY_PNL).

Employee Record Updates

After hiring employees, you might need to update their records. Access the component that you want to update. The pages are identical to those in the Employee Record FPS component.

See Also

Defining Status and Population Codes

Validating the Hiring Process

Updating Employee Records

Pages Used to Update the Employee Record

Page Name	Definition Name	Navigation	Usage
Overall Data	FPAEEHIRE_PNL	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Overall Data	Enter the hiring action and contract number.
Career - Classification	FPAEECAREER_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Career - Classification	Enter career classification information. Note. Accessible only if the employee's status allows career data.
Career - Comp. Seniority (career - compensation seniority)	FPAEECAREER_PNL3H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Career - Comp. Seniority	Enter compensation and seniority information. Note. Accessible only if the employee's status allows career data.
Assignment - Work Location	FPAEEPOST_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Assignment - Work Location	Enter work location information.
Assignment - Job Information	FPAEEPOST_PNL3H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Assignment - Job Information	Enter job information.
Working Time	FPAEEWORKRT_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Working Time	Enter an employee's working time.
Employee Categorization	FPAEEOTHER_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Employee Categorization	Enter other employee information.
Compensation	FPAEESALARY_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Compensation	Enter free compensation information for employees whose statuses do not allow career data and who are not compensated on a salary grade table.

Entering the Hiring Action and Contract Number

Access the Overall Data page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Overall Data).

Action

Select an action code that corresponds to the hiring action. The actions are defined on the FPS Action page. The default comes from the FPS Installation Parameters, if you have entered a default hiring action.

See Identifying FPS Components That Can Use the Action.

See Setting the Action Code and Reason Defaults.

Action Reason Code

Enter a reason for the action. Defined on the Actions Reason page.

Action Status

Request status is not allowed during the hiring process.

Edit Individual Order and Edit Collective Order

Select either check box if you want to update the list of documents printed for the hire. These check boxes are available only if the action code is set up to enable editing of individual or collective orders. This is defined on the FPS Action page.

Individual Order Edit Date and Collective Order Edit Date

Displays the dates that the individual and collective orders were edited.

Click the print icon to edit the individual order.

When you click this icon, you will receive a message asking if your edits are definitive (final). If you answer yes, the system sends the order to the employee and the changes become official. Otherwise, you will receive a copy of the order in draft form.

Note. Once the order is definitive, you cannot modify the hire data. If you must delete the hire, use the Delete ID FPS page.

Contract # (contract number)

Enter the contract number if the hiring validation is automatic. If the hiring validation is manual, the contract is created in the Validate Hire FPS component.

See Validating the Hiring Process.

Entering Career Classification Information

Access the Career - Classification page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Career - Classification).

Grade and Step

Enter the employee's grade and step information.

During the hiring process, you are not required to assign a step to employees having Career access. If you do not assign the step in the Employee Record FPS component, the system assigns a step in the Validate Hire FPS component.

The system assigns the step based on:

Salary grade table setup.

Any seniority bonus days granted to the employee in the Hiring Seniority Bonus FPS component.

Ten PPd Lgth (tenure probation period length) and Probation Date

The system displays the length of the tenure probation period and the date when it ends.

The probation period length displayed here is defined during grade set up on the Grade Other Information page. This value overrides the value defined in the Initialize Status FPS component.

See Entering Period Lengths, Retirement Age, and Pension Plan Code, Initializing Employee Status.

The other fields on this page are similar to those on the Career - Classification page in the Increment Step/Promotion FPS component.

See Also

Entering Career Classification Data

Entering Compensation and Seniority Information

Access the Career - Comp. Seniority page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Career - Comp. Seniority).

The Seniority group box does not apply to the hiring process.

Note. The Seniority group box contains various seniorities that are computed by batch processes. Seniority is always calculated from the hire date to the current date or to the next effective date recorded in the Career Data component. As a consequence, on the date of hire, these seniorities are all equal to zero.

The fields on this page are similar to those on the Career - Comp. Seniority page in the Increment Step/Promotion FPS component.

See Also

Viewing Compensation and Seniority Data

Entering Work Location Information

Access the Assignment - Work Location page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Assignment - Work Location).

Position Number , Company , and Department

There are two methods for populating this page:

If you manage part of your system by position, enter a position number.

The system populates the other fields on this page based on the selected position. Select Override Position Data to modify this data.

If you do not use positions, enter the company and department.

The department depends on the business unit.

Payroll System, Pay Group, Eligibility Group, Exchange Rate Type, Use Rate as of Date, and Holiday Schedule

Select Payroll for North America, Payroll Interface, Other, or Global Payroll in the Payroll System field.

If you select Payroll for North America, Payroll Interface, orOther, you must specify the employee's pay group in the Pay Group field.

If your payroll system is PeopleSoft Global Payroll, the following additional fields become available: Eligibility Group, Exchange Rate Type, Use Rate as of Date, and Holiday Schedule. You can enter values in these fields, or select the check boxes under Use Pay Group Value to accept the defaults defined at the pay group level in Global Payroll.

Understanding Payroll System and Pay Group Assignments for a Payee

Entering Job Information

Access the Assignment - Job Information page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Assignment - Job Information).

To set up compensation for employees whose statuses do not authorize career data and who are compensated on the salary grade table:

Select a job code that is associated with a salary grade table.

The system displays the name of the corresponding salary grade table.
Select a step.

Compensation data appears in the compensation group box.
(Optional) Select Forced compensation to modify the compensation amount in the Update Compensation FPS component after the hiring validation.

This check box appears for employees who are compensated on a salary grade table and whose statuses do not authorize career data.

See Also

Modifying Job Data

Entering an Employee's Working Time

Access the Working Time page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Working Time).

Enter the Hours Type if there is no default value or the default value specified in the FPS installation parameters is incorrect.

The fields on this page are similar to those on the Working Time page in the Update Work Time FPS component.

See Also

Tracking an Employee's Working Time

Entering Free Compensation Information

Access the Compensation page (Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS, Compensation).

If the Compensation/Salary Grade Table check box is not selected when you initialize status, the employee is freely compensated. To create free compensation, enter a rate code on the Compensation page. Default values appear in the Frequency, Currency, and Compensation Rate fields. You can modify these values.

The fields on this page are similar to those on the Compensation - 2 page in the Update Compensation FPS component.

See Also

Updating Compensation for Employees

Assigning Seniority Bonuses

During the hire process, you can assign a seniority equivalent to define the step that should be assigned to the employee entering the organization. For employees who are in a grade with no step, the Hiring Seniority Bonus FPS component (HIRE_BONUS) enables you to assign seniority bonuses to the employee.

There are various seniority equivalents, depending on the employee's competencies, work experience, and career seniority that are acquired in other organizations or during military service. At hiring validation, French Public Sector takes these equivalents into account and determines the employee's step.

This section discusses how to create seniority bonuses.

Defining Seniority Bonuses

The seniority durations (in years/months/days) entered in the Hiring Seniority Bonus FPS component are used to calculate the seniority that employees would have at the time they are hired. These durations are considered to be the theorical seniority of an employee in the salary grade table to which he is attached.

A theorical career seniority should also be defined for each step using the Salary Grade Steps component (FPMSALSTEP_PNL).

An employee's step is determined by comparing the theoretical seniority of the employee when he is hired to the theoretical career seniority of the step. The step assigned to the employee is the one for which the theoretical seniority of the employee is higher than the theoretical career seniority of the step, and smaller than the theoretical career seniority of the next step.

If a seniority bonus equivalent to the national service is the only seniority bonus assigned to the employee, the bonus for entering the salary grade table, defined in the Salary Grade Table component (FPMSALMATRX_PNL), is added to the "national service" seniority to make the theoretical seniority of the employee.

See Also

Setting Up FPS Installation Parameters

Pages Used to Assign Seniority Bonuses

Page Name	Definition Name	Navigation	Usage
Sen Bonus - Overall Data (seniority bonus - overall data)	FPABONUS_PNL1H	Workforce Administration, Job Information, French Public Sector Jobs, Hiring Seniority Bonus FPS, Sen Bonus - Overall Data	Enter the seniority bonus code.
Sen Bonus Days (seniority bonus days)	FPABONUS_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Hiring Seniority Bonus FPS, Sen Bonus Days	Enter the seniority equivalent. Note. You can select only employees who have an existing record, but whose hiring is not yet validated.

Page Name

Definition Name

Navigation

Usage

Sen Bonus - Overall Data (seniority bonus - overall data)

FPABONUS_PNL1H

Workforce Administration, Job Information, French Public Sector Jobs, Hiring Seniority Bonus FPS, Sen Bonus - Overall Data

Enter the seniority bonus code.

Sen Bonus Days (seniority bonus days)

FPABONUS_PNL2H

Workforce Administration, Job Information, French Public Sector Jobs, Hiring Seniority Bonus FPS, Sen Bonus Days

Enter the seniority equivalent.

Note. You can select only employees who have an existing record, but whose hiring is not yet validated.

Entering the Seniority Bonus Code

Access the Sen Bonus - Overall Data page (Workforce Administration, Job Information, French Public Sector Jobs, Hiring Seniority Bonus FPS, Sen Bonus - Overall Data).

Enter the seniority bonus code and the action code.

Note. Seniority headings that are authorized for equivalent calculation are defined in the FPS Installation Parameters component.

Creating Seniority Bonuses

Access the Sen Bonus Days page (Workforce Administration, Job Information, French Public Sector Jobs, Hiring Seniority Bonus FPS, Sen Bonus Days).

Seniority Bonus Days

Enter the number of years, months, and days of seniority the employee should receive for his or her experience.

Click the Add button to enter additional bonuses.

Validating the Hiring Process

This section provides an overview of the hiring validation process and discusses how to

Validate the hiring process.
View competency match results.
View accomplishment match results.

Understanding the Hiring Validation Process

After you've entered the employee's data, you can compare it with the job requirements. After you've reviewed employee and assignment data, you can save the data to validate the hiring process.

Depending on circumstances, this step can be automatic or manual. It is manual if:

The step has not been assigned when entering employee job data with career.
The Hiring Automatic Validation setup of the employee's job code (with or without career) is not active.

The FPS comparison between employee data and job requirements takes all competencies and accomplishments into account. In addition to the usual matching competency function, the system groups degrees by subject and then ranks them by level. Degrees on the same level are equivalent.

When the system matches competencies, if a position requires a degree, the employee must have a degree that pertains to the same subject and with an equal or higher level. If the degree is mandatory, the employee must have the exact degree.

The Validate Hire FPS component can only perform the competency and accomplishment matching if you have set up a profile for the new employee and a non-person profile for the person's job.

Prerequisites

For the system to compare employee competencies and accomplishments with the job requirements, you must set up the following:

A non-person profile for the employee's job code.
A person profile for the employee.
Match evaluation types for the user ID that is used to perform the probation period validation.

Use the Manage Profiles business process to define person and non-person profiles. For hiring validation to work, set up the non-person profiles as follows:

Profile type must be ROLE.
Add the competencies required by the job and include an importance level and proficiency rating.
Add the accomplishments required for the job and assign an importance level.
For those competencies and accomplishments that are required to validate the probation period, select the FP Hiring Requirements check box in the French Public Sector section.

Set up employees' profiles as follows:

Profile type must be PERSON.
Add the employee's competencies to the profile. Make sure that you select a proficiency rating and an evaluation type.
Add the employee's accomplishments to the profile.

When you select the Validate Hire FPS option, the system checks your User ID to determine which competency evaluation types to use. Only those competencies on the person profile with an evaluation type that matches those enabled for your user ID are considered in the hiring validation.

Use the Match Evaluation Types page to define the evaluation types for user IDs.

See Also

Matching Competencies to Roles

Pages Used to Validate the Hiring Process

Page Name	Definition Name	Navigation	Usage
Hiring Validation	FPAEERATIFY_PNL1	Workforce Administration, Job Information, French Public Sector Jobs, Validate Hire FPS, Hiring Validation	Validate the hire. You can select only those employees who have existing records and whose hiring must be manually validated. You can't select employees whose hiring validation is automatic.
Hiring Valid - Match Compet (hiring validation - match competencies)	FPAEERATIFY_PNL2	Workforce Administration, Job Information, French Public Sector Jobs, Validate Hire FPS, Hiring Valid - Match Compet	Displays a comparison of the employee's competencies with those that are required by the job.
Hiring Valid - Match Accomp (hiring validation - match accomplishments)	FPAEERATIFY_PNL3	Workforce Administration, Job Information, French Public Sector Jobs, Validate Hire FPS, Hiring Valid - Match Accomp	Displays a comparison of the employee's accomplishments with those that are required by their job.

Validating the Hiring Process

Access the Hiring Validation page (Workforce Administration, Job Information, French Public Sector Jobs, Validate Hire FPS, Hiring Validation).

To validate the hiring process:

Review the displayed data, including data on the other pages of the component.
Click Next Contract to create a contract.
Select Save to validate the hire.

If the employee is lacking competencies or accomplishments, the system issues a message but the process continues. Once you save the page, the employee's status is Active.
For employees in a grade but with no step, the system assigns a step when hiring is validated and displays it in the Automatic Step Assignment group box.

The system accounts for the seniority bonus or the salary grade table entry bonus entered in the Salary Grade Table component (FPMSALMATRX_PNL). If a seniority bonus other than that granted for civil service applies, the salary grade table entry bonus is ignored.

Viewing Competency Match Results

Access the Hiring Valid - Match Compet page (Workforce Administration, Job Information, French Public Sector Jobs, Validate Hire FPS, Hiring Valid - Match Compet).

This page displays the results of the comparison of the employee's competencies with those required by the job. The system compares the profile defined for the employee's job code (of profile type ROLE) with the employee's profile (of type PERSON). The fields are the same as the Competency Match page in the Validate Probation Period component.

See Also

Approving and Denying Probation Periods

Viewing Accomplishment Match Results

Access the Hiring Valid - Match Accomp page (Workforce Administration, Job Information, French Public Sector Jobs, Validate Hire FPS, Hiring Valid - Match Accomp).

This page displays the results of the comparison of the employee's accomplishments with those required by the job. The fields are the same as the Accomplishment Match page in the Validate Probation Period component.

See Also

Approving and Denying Probation Periods

Rehiring an Employee

To rehire an employee, you must re-create the employee's terminated record using the Re-Hire Employee FPS component. To do this, select the terminated employee and complete the hiring process. You must update the employee record and, in some cases, validate the hire component. The rehire is automatically validated if a step has been assigned to the employee in the Employee Record FPS components and if the job code authorizes the automatic validation. If these conditions are not met, the validate the hire using the Validate Hire FPS component.

Pages Used to Rehire an Employee

Page Name	Definition Name	Navigation	Usage
Status	FPAEESTATUS_PNL1H	Workforce Administration, Job Information, French Public Sector Jobs, Re-Hire Employee FPS, Status	Enter the employee's status.
Civ Serv Pos. - Overall Data (civil service position - overall data)	FPAEELEGAL_PNL1H	Workforce Administration, Job Information, French Public Sector Jobs, Re-Hire Employee FPS, Civ Serv Pos. - Overall Data	Enter an action, action reason, and action status.
Civil Service Position Data	FPAEELEGAL_PNL2H	Workforce Administration, Job Information, French Public Sector Jobs, Re-Hire Employee FPS, Civil Service Position Data	Enter information about this position, including whether it is the employee's primary or secondary job.

See Also

Initializing Employee Status

Adding Concurrent Jobs

Use the Add Concurrent Empl Record FPS component (HIRE_DATA_BIS) to add a concurrent employee record (in case of a dual position or multiple jobs). Enter the employee ID and the new record number, and complete the hiring process.

Pages Used to Add Concurrent Jobs

Page Name	Definition Name	Navigation	Usage
Status	FPAEESTATUS_PNL1H	Workforce Administration, Job Information, Add Concurrent Empl Record FPS, Status	Enter the employee's status.
Civ Serv Posn - Overall Data page (civil service position - overall data)	FPAEELEGAL_PNL1H	Workforce Administration, Job Information, Add Concurrent Empl Record FPS, Civ Serv Posn - Overall Data page	Enter an action, action reason, and action status.
Civil Service Position Data	FPAEELEGAL_PNL2H	Workforce Administration, Job Information, Add Concurrent Empl Record FPS, Civil Service Position Data	Enter information about this position, including whether it is the employee's primary or secondary job.
Secondment Information	FPAEELEGAL_SEC	Click the Secondment Information button on the Civil Service Position Data page.	Enter secondment information for this position, including the business unit, the department (for security purposes), and the job code associated with the new record.

See Also

Initializing Employee Status

Managing Secondment

Deleting an Employee Hiring

To delete an employee hire, run the Delete FP Hire SQR process (FPA250). This section discusses how to delete an employee ID.

Page Used to Delete an Employee Hiring

Page Name	Definition Name	Navigation	Usage
Delete ID FPS	RUNCTL_FPA250	Workforce Administration, Job Information, Delete ID FPS, Delete ID FPS	Delete an employee hiring.

Deleting an Employee ID

Access the Delete ID FPS page (Workforce Administration, Job Information, Delete ID FPS, Delete ID FPS).

The Delete FP Hire (FPA250) process deletes an employee ID. Even after the employee data is deleted, the following tables retain the employee's records:

Personal Data
Status
Civil Service Position
Career
Assignment
Compensation
Work Time
Employee Categorization

You cannot reuse a deleted employee ID.

Action	Select an action code that corresponds to the hiring action. The hiring action is defined on the FPS Action page. The default comes from the FPS Installation Parameters, if you have defined a default hiring action.
Reason Code	Select a reason for the action. Reasons are defined on the Action Reason page.
Action Status	Request status is not allowed during the hiring process.
Edit Individual Order and Edit Collective Order	Select either check box if you want to update the list of documents printed for the hire. These check boxes are available only if the action code is set up to enable editing of individual or collective orders. This is defined on the FPS Action page.
Individual Order Edit Date and Collective Order Edit Date	These fields display the dates that the individual and collective orders were edited.
	Click the print icon to edit the individual order (you can postpone this step until the next stage). When you click this icon, you will receive a message asking if your edits are definitive (final). If you answer yes, the system sends the order to the employee and the changes become official. Otherwise, you will receive a copy of the order in draft form. Note. Once the order is definitive, you cannot modify the hire data. If you must delete the hire, use the Delete ID FPS page.

Action	Select an action code that corresponds to the hiring action. The actions are defined on the FPS Action page. The default comes from the FPS Installation Parameters, if you have entered a default hiring action. See Identifying FPS Components That Can Use the Action. See Setting the Action Code and Reason Defaults.
Action Reason Code	Enter a reason for the action. Defined on the Actions Reason page.
Action Status	Request status is not allowed during the hiring process.
Edit Individual Order and Edit Collective Order	Select either check box if you want to update the list of documents printed for the hire. These check boxes are available only if the action code is set up to enable editing of individual or collective orders. This is defined on the FPS Action page.
Individual Order Edit Date and Collective Order Edit Date	Displays the dates that the individual and collective orders were edited.
	Click the print icon to edit the individual order. When you click this icon, you will receive a message asking if your edits are definitive (final). If you answer yes, the system sends the order to the employee and the changes become official. Otherwise, you will receive a copy of the order in draft form. Note. Once the order is definitive, you cannot modify the hire data. If you must delete the hire, use the Delete ID FPS page.
Contract # (contract number)	Enter the contract number if the hiring validation is automatic. If the hiring validation is manual, the contract is created in the Validate Hire FPS component. See Validating the Hiring Process.