Setting Up French Public Sector Tables

This chapter provides an overview of French Public Sector setup and discusses how to:

• Define status and population codes.

• Define civil service positions.

• Set up actions.

• Set up retroactivity rules.

• Define individual and collective orders.

• Set up FPS installation parameters.

• Modify correspondence between gross and increased indexes.

• Define types of points.

• Set up salary scales.

• Set up salary grades.

• Define steps and substeps and advancement rules.

• Define corps.

• Set up grades.

• Define job codes and occupation codes.

• Set up host organizations.

• Establish the employer contribution rate.

• Define degree subject codes.

• Run Manage French Public Sector table reports.

Understanding French Public Sector Setup

Before you can perform business processes specific to Manage French Public Sector (FPS), you must establish FPS-specific system parameters that define basic operational rules and drive the software package.

The main setup steps for HR Manage French Public Sector are:

1. Define status codes.

2. Enter civil service positions.

3. Set up actions.

   When you set up actions, you need to:

   1. Enter action codes.

   2. Indicate the components where the action is available.

   3. Create action groups if you want to restrict available actions by user role.

   4. Indicate the actions available for specific status codes, civil service positions, and user roles.

   5. List any supporting documents that an action requires.

4. Set up FPS Installation Parameters.

5. Set up factors affecting compensation:

   1. Modify correspondence between gross and increased indexes.

   2. Define types of points.

   3. Set up salary scales.

   4. Set up salary grades.

   5. Define steps and substeps and advancement rules.

6. Set up corps and grades.

7. Define job codes.

   Enter job codes using the global Job Code Table component.

   See Setting Up Jobs.

8. Define any job code premiums that apply.

   Do this using the Jobcode Premiums component.

9. Enter data used for employees on secondment.

   • Set up host organizations.

   • Establish the employer contribution rate.

Defining Status and Population Codes

To set up status and population codes, use the Status/Population Codes (FPMSTATUSEE_PNL) component.

This section provides an overview of employee status and population codes and discusses how to add or change an employee status code.

Understanding Employee Status

The Manage French Public Sector business process manages both civil servants and contract workers. Using employee status, you can identify various populations of civil servants and contract workers and define the management rules for each.

A corps groups civil servants that have the same employee status and grade. Each corps has its own employee status that defines functions and organizes employees' careers.

You must decide how employee compensation is determined for each employee status. There are two modes of employee compensation:

• The employee is associated with a salary grade or a step.

  Salary grade and step data is managed on the Career Data pages.

  Note. The Career Data pages are the Increment Step/Promotion FPS, Freeze Advancement/Demotion FPS, and Delete Career Data FPS pages. These are located in the Workforce Administration, Job Information menu.

  Note. If the Career Data Authorized check box is not selected for a given employee status on the Status/Population Codes page, the Career Data pages will not be accessible for an employee with this status. In addition, during the hiring process, the Career - Classification and Career - Comp. Seniority pages may be hidden for the employee in the Employee Record FPS component (Workforce Administration, Job Information, French Public Sector Jobs).

  See Managing Career Data, Hiring French Public Sector Employees.

• The employee's compensation amount is directly selected (free compensation).

  Enter free compensation using the Update Compensation FPS (FPAEESALARY_PNL) component (Workforce Administration, Job Information, Update Compensation FPS).

The Manage French Public Sector business process distinguishes between these two modes of compensation by giving access to a data group with career (grade/step) or a data group without career (free compensation).

Page Used to Define Status and Population Codes

Adding or Changing an Employee Status Code

Access the Status/Population Codes page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Status/Population Codes, Status/Population Codes).

Tenure Probation Period Length	Enter the length of the probation period for trainees.
Default SetID	Select the setID that matches the employee status code. Note. You must set up SetIDs that match employee status codes.
Employee Contribution Rate	Enter the rate used in pension contribution calculations. The deduction for civil pension contributions of employees on secondment is calculated taking into account this rate.
Civil Servant, Trainee, and Other	Select the population type: Trainee See Processing Trainee Tenure. Civil Servant Other Select Other for contract employees.
Career Data Authorized	Select to indicate this employee status code is associated with a grade and a step. Note. If the Career Data Authorized check box is not selected for a given employee status, the Career Data pages will not be accessible for an employee with this status. In addition, during the hiring process, the Career - Classification and Career - Comp. Seniority pages might be hidden for the employee in the Employee Record FPS component (Workforce Administration, Job Information, French Public Sector Jobs).
Automatic (Sub) Step Increment	Select to authorize the automatic processing of step or substep increments.

See Also

Working with System Data Regulation in HCM

Managing Contributions for Employees on External Secondment

Defining Civil Service Positions

The civil service position describes the activity or nonactivity of the employee. Throughout their time with the organization, employees have different civil service positions that affect career, compensation, and promotion. To define civil service positions, use the Civil Service Positions (FPMLEGALSTA_PNL) component.

This section discusses how to:

• Add or change a civil service position.

• Enter civil service position details.

• Record the proration ratios.

Pages Used to Define Civil Service Positions

Adding or Changing a Civil Service Position

Access the Civil Service Position Def. page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Civil Service Positions, Civil Service Position Def.).

Civil Service Position Group	Select the civil service position group that corresponds to the official civil service position.
Text of Reference	Enter the text that is associated with the position.

Career Advancement %

Attendance

See Also

Rating Employees

Managing Headcount

Entering Civil Service Position Details

Access the Civil Service Position Dtls. page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Civil Service Positions, Civil Service Position Dtls.).

Impact on Electoral Roll	Select if the position does not authorize participation in elections. Informational only.
Compensation End	Select if the position suspends employee compensation. Informational only.
Automatic Advancement Auth (automatic advancement authorization)	Select if the position authorizes automatic advancement. If the employee's position does not authorize automatic advancement, the advancement date is postponed until the end of the position. The Manage French Public Sector business process calculates the seniority that the employee can carry over after advancement.
Advmnt on Merit Auth (advancement on merit authorization)	Select if the position authorizes advancement on merit.
Mandatory Return	Select if the first action taken after terminating the position is regarded as a return action.
Secondment Position	Select if the civil service position leads to a secondment position.
New Vacant Position	Select if the position is vacant. You can vacate a position in the Assignment data. If this check box is selected, it means that an employee with this civil service position does not occupy his position (POSITION_NBR). Note. Civil service position is different from position (POSITION_NBR).
Mandatory Full-Time	Select to indicate that this civil service position is not authorized for a part-time employee.
Approver Validation	For leave-type or termination-type positions, select if the civil service position change needs validation. The system uses this functionality only for CAE (commitment accounting entity) control. See Managing Headcount.
Finance Controller Stamp	For leave-type or termination-type positions, select if the position change needs a stamp. This field is for informational purposes only and is valid only when CAE control is active.
Tenure Prob Period Suspension (tenure probation period suspension) and Tenure Prob Period % Activity (tenure probation period percent activity)	Select to suspend the tenure probation period. When you suspend the tenure probation period, the tenure date is postponed taking into account the time the employee spent in this civil service position. Only 0 and 100% values for probation period percent activity are considered.
Promo Prob Period Suspension (promotion probation period suspension) and Promotion ProbPd % Activity (promotion probation period percent activity)	Select to suspend the promotion probation period. Only 0 and 100% values for probation period percent activity are considered.

See Also

Managing Secondment

Recording Proration Ratios

Access the Proration Ratio page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Civil Service Positions, Proration Ratio).

The proration ratio enables you to weight an employee's compensation based on the work time percentage and civil service position. Some civil service positions result in a compensation rate that is different from that dictated by the work time percentage alone.

Note. To select a proration ratio of zero, you must have already saved the row.

Setting Up Actions

In the Manage French Public Sector business process, you manage employee records by event. Actions describe the event that affects the employee record. To define actions, use these components: Actions (ACTION_TBL), Status/Actions (FPMACTSTATU_PNL), CS Position/Actions (FPMACTLEGAL_PNL), Action Groups (FPMACTNGRP_PNL), Action Authorization (FPMSCTYACTN_PNL), and Actions — Types of Documents (FPMACTDOC_PNL).

This section discusses how to:

• Define an action code.

• Assign FPS components that can use the action.

• Authorize actions by employee status.

• Authorize actions by civil service position.

• Create action groups.

• Define authorized actions by user role.

• List supporting documents.

Pages Used to Set Up Actions

Defining an Action Code

Access the Actions page (Set Up HRMS, Product Related, Workforce Administration, Actions, Actions).

Use this page to define action codes. This page is documented in the PeopleSoft HR PeopleBook: Administer Workforce.

See Also

Understanding PARs

Viewing Reasons Associated with an Action Code

Access the Reason Summary page (Set Up HRMS, Product Related, Workforce Administration, Actions, Reason Summary).

Review the reasons associated with each action.

Identifying FPS Components That Can Use the Action

Access the FPS Action page (Set Up HRMS, Product Related, Workforce Administration, Actions, FPS Action).

Description, Effective Date, Status as of Effective Date	Displays the values defined on the Action page.
Action Type	Select the action type for the action. Action types group related actions.
Civil Service Position Code	Select a code if the action implies a civil service position change.
Secondment Position	Indicates whether the civil service position is a secondment position, based on the information entered on the Civil Service Position Dtls. page for the code.
Payroll Status	Select the payroll status (EMPL_STATUS) of the employee depending on the employee's civil service position. Available statuses are: Active. Deceased. Leave of Absence. Leave With Pay. Retired With Pay. Retired. Suspended. Terminated. Terminated With Pay. Terminated Pension Pay Out. Short Work Break. Retired – Pension Administration. Note. The Payroll Status field becomes available when a Civil Service Position Code is entered. Note. The payroll status value is included in the job data update during the merge process. See Merging French Public Sector and HR Files.
Edit Individual Order and Edit Collective Order	Select to edit Crystal reports for the action. Up to five reports per status and action can be defined on the Documents/Employee Status page. See Selecting Documents to Print.
Civil Service Positn Data Auth (civil service position data authorization), Assignment Data Authorized, Career Data Authorized, Compensation Data Authorized, Premium Data Authorized, Bonus Data Authorized, Working Time Data Auth. (working time data authorized), EE Categorization Authorized (employee categorization authorized), Absence Data Authorized, and Personal Data Authorized	Select each type of employee data that is affected by the action. By selecting and deselecting these check boxes, you restrict the action codes that are available in each FPS component.
Mandatory Expect Dt of Return (mandatory expected date of return)	Select if an expected return date is required. This is used for some interruption actions.
Previous Instance Sen Carry Ov (previous instance seniority management carryover)	Select to have the action carry over Previous Instance Seniority on a same step. Available only if you select Career Data Authorized.
Sanction Action, Demotion Action, Action Hire/Rehire, and Action Terminate Record	Select if this type of action is available for the selected action displayed at the top of the page. Sanction Action and Demotion Action are available only if you select Career Data Authorized. If you select Sanction Action or Demotion Action, the action becomes available in the Freeze Advancement/Demotion FPS component (Workforce Administration, Job Information) If you select Action Hire/Rehire , the action becomes available in the hiring components (Workforce Administration, Personal Information, Organizational Relationships, Initialize Status FPS and Workforce Administration, Job Information, French Public Sector Jobs, Employee Record FPS).
Code Action to Create in JOB	This check box is not implemented for the current process and you must modify the system to make use of it. If implemented, this check box enables you to limit the job action data in French Public Sector that is merged into the JOB table during the merge process. Select Code Action to Create in JOB to create a new data row in the JOB table during the merge process for the action displayed at the top of the page. Note. When implemented, the Code Action to Create in JOB option enables you to record events (actions) in the FPS components that are ignored by the merge process (these actions/events would not appear in Job Data). Note. The merge process is described elsewhere in this PeopleBook. See Merging French Public Sector and HR Files.
Grade/Step, Step, and None	Select the option that indicates what the action enables you to modify. Available only if you select Career Data Authorized.
Action Group	Enter the action group to which you want to assign the action. Use these action groups to grant data permission security according to user role. This field is available only if you have selected Action Authorization Management in the FPS Installation Parameters component. Note. Action groups are created on the Action Groups page. See Modifying Installation Parameters.

Creating Action Groups

Access the Action Groups page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Action Groups, Action Groups).

Action groups are a list of actions to be used by different users.

Rather than list restrictions for each individual action, you associate user roles with action groups. The user can access only the actions that are included in the action group.

To create an action group:

1. Enter an action group, description, and short description.

2. Connect the action group with the action on the FPS Action page.

Note. You must associate action groups with user roles on the Action Authorization page.

Authorizing Actions by Employee Status

Access the Status/Actions page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Status/Actions, Status/Actions).

To associate a specific employee status/population code with authorized actions:

1. Enter a setID.

   The system uses employee statuses as SetIDs to filter action codes and grades. It uses the SetID to define action codes that can be shared by two or more employee statuses.

2. Click Insert Actions to list all existing actions.

3. Add or delete actions using the Add and Delete buttons.

Authorizing Actions by Civil Service Position

Access the CS Position/Actions page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, CS Position/Actions, CS Position/Actions).

An action is authorized only if the impacted employee has a specific civil service position.

To associate actions with civil service positions:

1. Enter a Civil Service position code.

2. Click Insert Actions to list all existing actions.

3. Add or delete actions using the Add and Delete buttons.

4. Indicate whether the action is available to employees on secondment using the Employee on Secondment check box.

   Some actions can be performed only in the employee's home organization.

Defining Authorized Actions by User Role

Access the Action Authorization page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Action Authorization, Action Authorization).

You can restrict action availability by user role. This functionality is optional. To implement it, select Action Authorization Management in the FPS Installation Parameters component.

For each role, you can list the actions that are authorized.

To define the action groups authorized for a role, first select the role name that is to be modified.

See Also

Identifying FPS Components That Can Use the Action

Defining Types of Documents

Access the Type of Document page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Type of Document, Type of Document).

Define types of supporting documents and specify their supporting document IDs.

Note. Create document IDs using the SUPPORT_DOC_TABLE component (Set Up HRMS, Common Definition, Letters and Documents, Supporting Documents).

Listing Supporting Documents

Access the Actions - Types of Documents page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Actions - Types of Documents, Actions - Types of Documents).

You can associate a list of supporting documents (for example, degrees, rent receipts) with an action. When Manage French Public Sector updates the employee's record, it lists the supporting documents that the employee must present for an action that modifies personal data (for example, change in marital status, address change).

To associate a document with an action:

1. Enter the action code.

2. Select the type of document.

3. (Optional) Indicate whether this document is Mandatory or Optional, or if you want a Warning if the document is missing.

   These options are for informational purposes only. You can build a query that uses these fields to identify whether missing documents are required (mandatory), optional, or missing but optional (warning).

You can associate multiple documents with an action.

Setting Up Retroactivity Rules

To set up retroactivity rules, use the Retro Prcs Rules/Action component (FPMACTPRTY_PNL) and the Retro Prcs Action Rules component (RUN_FPMACTPR). This section discusses how to set up retroactive process rules and actions.

See Also

Running the Retroactivity Process

Pages Used to Set Up Retroactivity Rules

Setting Up Retroactive Process Rules and Actions

Access the Retro Prcs Rules/Action page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Retro Prcs Rules/Action, Retro Prcs Rules/Action).

When deleting retroactive events, the events to be deleted and the events that end the process are listed on a single action: the SUP Retroactive Delete action. This action uses a specific code to manage retroactive deletes so that one retroactivity process is applied to all deleted actions.

For example, suppose that an employee is hired on 1 January 2002 in step 01.

Assume that the employee then receives a step increment to step 02 on 1 January 2004, and another step increment to step 03 on 1 January 2006.

Suppose that during the month of July, the employee receives a seniority bonus of three months, which implies that the step increment should have occurred three months prior to 1 January 2006—on 1 October 2005. In this case, when the seniority bonus is recorded retroactively, it will cause the step increment recorded on 1 January 2006 to be suppressed and a new one to be inserted on 1 October 2005. For this to occur, you should indicate—during the retroactivity setup—that when the action after a retroactive event is a step increment, the process should delete this action for the action code of seniority bonus.

Now, assume that another employee is hired on 1 January 2002 in step 01. This employee receives a step increment to step 02 on 1 January 2003, and another step increment to step 03 on 1 January 2005.

If we assume that a mistake was made on 1 January 2003 and the step increment is deleted, this will have an impact on upcoming step increments that need to be managed by the retroactivity process. In this case, what is important for the retroactivity process is not the action that is deleted but the fact that an action has been deleted. This retroactivity event is considered a suppression or deletion and the corresponding action code will be SUP. In the set up, you must therefore define the rules for retroactive deletions regardless of the specific action code that has been deleted.

Running the Retroactive Process Action Rules Report (FPMACTPR)

Access the Retro Prcs Action Rules page (Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Retro Prcs Action Rules, Retro Prcs Action Rules).

Run	Click the Run button to generate the Retro Prcs Action Rules report (FPMACTPR) that lists the retroactivity rules for each action code.

Defining Individual and Collective Orders

To set up individual and collective orders, use these components: Type of Document (FPMDOCTYP_PNL), Documents (FPMDOCWORD_PNL), and Documents/Employee Status (FPMSTATACTDOC_PNL). This section provides an overview of individual and collective orders and discusses how to select documents to print.

Understanding Individual and Collective Orders

To notify employees of an action affecting them, you can specify up to five documents to print when an action occurs. The employee status code and the action determine the list of documents to print.

The documents can contain information for an individual or for a group of employees. You determine this when you define the action, by selecting Edit Individual Order and/or Edit Collective Order on the FPS Action page. Individual orders contain information for an individual, such as a document indicating that an employee was given tenure. Collective orders provide information for a group of employees, such as a document listing all employees that had an advancement during a given month.

See Also

Identifying FPS Components That Can Use the Action

Pages Used to Define Individual and Collective Orders

Selecting Documents to Print

Access the Documents/Employee Status page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Documents/Employee Status, Documents/Employee Status).

When you enter the page, you select the employee status for which you are listing documents.

Setting Up FPS Installation Parameters

The FPS installation parameters component (FPMSYSTEM_PNL) enables you to define the different parameters that are used by Manage French Public Sector processes, set up default values, and store counters such as request and order numbers.

This section discusses how to:

• Modify installation parameters.

• Set the action code and action reason defaults.

• Assign default seniority bonus headings.

Pages Used to Create FPS Installation Parameters

Modifying Installation Parameters

Access the FPS Installation Parameters 1 page (Set Up HRMS, Install, Product and Country Specific, FPS Installation Parameters, FPS Installation Parameters 1).

Hours Type	Select the default value for how you track time. This is the schedule that most employees work.
Compensation Frequency	Select the default value for how often you pay employees.
Retirement Age	Enter the default value for the age at which most employees retire. This value is used as the default retirement age when you define a new grade.
Days Before Tenure	Enter the value that is used by the tenure process to search for the next employees to be given tenure. The tenure process selects trainees whose tenure date is earlier than today's date plus the number of days you enter here. The default value is 30 days. For example, if today is June 12 and a trainee's tenure date is July 1, if the number of days is: 30, the process selects the employee for tenure validation. 15, the process does not select the employee. This same value is used to validate promotion probation periods. You cannot validate the probation period before the probation period end date.
Days Before (Sub)Step Incremnt (days before substep or step increment)	The system uses this value to search for employees due for step or substep increments. The system selects trainees whose advancement date is earlier than the processing date plus the number of days you enter here. You can select between 1 and 99 days before tenure. For example, if the processing date is June 12 and a employee's advancement date is July 1, if the number of days is: 30, the process selects the employee for step or substep increment. 15, the process does not select the employee.
Calendar and Thirtieth	Select a calendar basis or a Thirtieth basis (30 days a month). Applies to all date calculations in the tenure, seniority, and advancement processes.
Terminating Date	Select the date that determines when an advancement takes effect. Values are: A: At the anniversary date. B: At the beginning of the month. E: At the beginning of next month.
Auto Step Increment at Tenure	Select to have Auto Step Increment at Tenure selected by default when defining a new grade.
Auto Hire Validation	Select to have Auto Hire Validation selected by default when defining a new job code.
Control Reduc Step Length (control reduction step length)	Select to have Control Reduc Step Length selected by default when defining a new corps.
CAE Control (commitment accounting entity control)	Select to set up a firm CAE management. This option gives the budget process supervisors a tool to monitor how the budget is managed.
Action Authorization Managmnt (action authorization management)	This is a system-wide option. It is applied to FPS workforce administration and enables you to restrict the authorized action list depending on the role.
Last Order Number	This value is updated and stored in the system parameters when a recorded action can be notified by an order.
PSoft Ref Collective Order (PeopleSoft reference collective order)	This value is updated and stored in the system when a collective order is edited.
Last Request Number	This value is updated and stored in the system parameters when a request is recorded in the employee record.
Last CAE Number	This value is updated and stored in the system parameters when a new CAE (Commitment Accounting Entity) is created. The system updates this number only when the CAE Control field is selected. See Understanding Budgetary Headcount.

See Also

Managing CAE

Setting Up Actions

Setting the Action Code and Reason Defaults

Access the FPS Installation Parameters 2 page (Set Up HRMS, Install, Product and Country Specific, FPS Installation Parameters, FPS Installation Parameters 2).

Note. The default action codes you define on this page are for FPS components only.

Action for Tenure

Defines the action code reserved for tenure.

Activate FPS Actions

The Manage French Public Sector business process is delivered with the FPS actions set to inactive.

Click the Activate FPS Actions button to change the effective status of the FPS actions to active.

When the FPS actions are activated, the page is automatically refreshed and an Inactivate FPS Actions button appears.

Assigning Default Seniority Bonus Headings

Access the FPS Installation Parameters 3 page (Set Up HRMS, Install, Product and Country Specific, FPS Installation Parameters, FPS Installation Parameters 3).

Career Seniority Heading Nb (career seniority heading number)	Enter the seniority bonus heading for seniority obtained in another organization.
Military Service Sen Hding Nb (military service seniority heading number)	Enter the seniority bonus heading for seniority obtained during military service.
Work Exp Sen Heading Nb (work experience seniority heading number)	Enter the seniority bonus heading for equivalent work experience outside the public sector.
Competence Sen Heading Nb (competence seniority heading number)	Enter the seniority bonus heading for equivalent competencies.

Modifying the Correspondence Between Gross and Increased Indexes

To modify the correspondence between gross and increased indexes, use the Gross/Increased Index component (FPMGROSSIND_PNL).

Gross and increased indexes are used in the Salary Grade Steps (FPMSALSTEP_PNL) component . An index is attached to each step of the salary grade table in order to define the base compensation associated with a step. The annual base compensation for civil servants is determined as follows: increased index * point value. The point value is defined in the Types of Point (FPMPOINTYP_PNL) component .

This section discusses how to modify the correspondence between gross and increased indexes.

See Also

Defining Steps, Substeps, and Advancement Rules

Defining Types of Points

Page Used to Modify the Correspondence Between Gross and Increased Indexes

Modifying the Correspondence Between Gross and Increased Indexes

Access the Gross/Increased Index page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Gross/Increased Index, Gross/Increased Index).

To modify gross and increased index correspondence, insert a new effective date and create new correspondences. Former correspondences are committed to history.

Defining Types of Points

To define types of points, use the Types of Points component (FPMPOINTYP_PNL). This section provides an overview of points and discusses how to:

• Add or change point types.

• Set up the relationship between the reference and the amount.

Understanding Points

You use points to calculate compensation amounts associated with various increased indexes or references. You can create several point types that correspond to various populations.

There are two general types of points in Manage French Public Sector:

• Those that set up compensation grids with references.

  In this case, the type of point must begin with the letter X. The grid is filled in manually.

• Those that automatically set up compensation grids taking into account increased indexes and the point value (for civil servants, this value is determined by an order).

  This is the general type of point.

Pages Used to Define Types of Points

Adding or Changing Point Types

Access the Types of Points page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Types of Points, Types of Points).

Point Type Code	Displays the point type code. Codes prefixed with an X are those that set up compensation grids with references. Codes without this prefix are general types of points.
Point Value	Enter a point value for a general type of point. This field is not for points with the X prefix.
Rate Code	Select a rate code value to calculate the compensation amounts. If it is a general type of point, the system displays only points rate codes (instead of flat amount rate codes) with an annual frequency. If the point type code is prefixed by X, the system displays only flat amount rate codes with annual, monthly, or hourly frequency.
Standard Hours	Enter a standard hours value to calculate the compensation amounts.
Order Date	Enter the order date. The order date is the date that the decree setting the point value is issued.
Application Date	Specify the application date. For example, assume that a decree setting up a new point value is issued on 1 July 2006 (order date) and that the decree states that the new value is applicable as of 1 August 2006 retroactive to 1 January 2006. In this case, 1 August would be the application date and 1 January would be the effective date.

Note. There is PeopleCode—located in the FPMPOINTYP_TBL record, EFFDT.RowInit event—to generate all increased indexes for general types of points.

Setting Up the Relationship Between the Reference and the Amount

Access the Index / Amounts page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Types of Points, Index / Amounts).

For each point type, the system displays the associated rate code, currency, and frequency. Click the Add button to add a new row if required.

To set up the reference grid:

• Enter an annual amount, a monthly amount, and/or an amount per hour according to the frequency that is defined for the rate code.

  Depending on the frequency of the selected rate, you can enter one amount—either the hourly, the monthly or the annual one. The other two amounts are display only.

• For each amount, you can obtain a correspondence in another currency either by triangulation or by direct calculation.

  Click the Display in Other Currency button for direct calculation.

• The amounts in the display only fields are automatically calculated.

  The amounts are calculated for the frequencies that are delivered by PeopleSoft (hourly, monthly, annual) and according to standard hours.

Setting Up Salary Scales

To define salary scales, use the Salary Scales component (FPMSCALE_PNL). This section provides an overview of salary scales and discusses how to set up salary scales.

Understanding Salary Scales

During their career, employees are assigned to steps that determine their compensation level. One way of defining steps is a salary scale.

The salary scale enables you to select a type of point and to associate a step list with gross indexes. The step number defines the step increment order within the scale. A salary scale is always associated with a salary grade table. Also, a scale can be associated with one or more salary grade tables.

See Also

Setting Up Salary Grades

Page Used to Set Up Salary Scales

Setting Up Salary Scales

Access the Salary Scales page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Scales, Salary Scales).

To set up salary scales:

1. Enter a scale code.

2. Select a point type.

   Once you have selected a point type, you cannot modify it.

3. Enter the step, step number and gross index that are associated with the scale.

   The system uses the Step Nber (step number) fields to determine the first and last steps in the scale.

4. Click the Add button to create additional values.

5. Save the page.

Setting Up Salary Grades

To set up salary grades, use the Application Sector component (FPMAPPLAREA_PNL), Salary Grade Types component (FPMMATXTYP_PNL) and the Salary Grade Tables component (FPMSALMATRX_PNL). This section provides an overview of salary grades and discusses how to define the salary grades.

Understanding Salary Grades

Civil servant grades are associated with a salary grade table. The component of a salary grade tables is the step. Each step has a corresponding gross index and (usually) the number of months before the next step increase. When employees move to a new grade, they are positioned in a step in the salary grade table. Their base compensation that is associated with the step is determined by one of the following:

• Gross index and increased index.

  When entering the gross index, the system retrieves the corresponding increased index.

• Annual compensation value for substep.

• Increased index.

• Reference (when the type of point is prefixed by X).

Some grades in Manage French Public Sector are partly or totally classified as off-scale groups that use a scale that is not based on the number of points. The system uses letters to refer to these rate groups. In this case, the specific steps can be divided in substeps. Scale letters and substeps characterize these classifications.

Understanding Salary Grade Table (SGT) Definition and SGT/Scales Correspondence

A salary grade table is composed of a series of steps or substeps and the definitions of advancement rules between them. A salary grade table that can contain substeps is called an off-scale salary grade table. A salary grade table must also identify whether or not it is for the public sector and must be able to accept an entry bonus.

A salary grade table can contain a salary scale. It is then composed of the scale's steps that are associated with the same gross indexes. When no scale is associated with a salary grade table, such as with off-scale salary grade tables, you must manually enter the steps and indexes.

According to the salary grade table's type of point and public sector salary grade table status, the step is associated with a gross index, an increased index, or a reference.

Pages Used to Set Up Salary Grades

Defining Application Sectors

Access the Application Sector page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Application Sector, Application Sector).

Enter a description and short description of the application sector.

Adding and Modifying Salary Grade Table Types

Access the Salary Grade Type page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Grade Type, Salary Grade Type).

Enter a description and short description of the salary grade table type.

Defining Salary Grade Tables

Access the Salary Grade Tables page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Grade Tables, Salary Grade Tables).

To add a salary grade table, enter the salary grade table type, code, and scale code. The scale code is optional.

Defining Steps, Substeps, and Advancement Rules

To define steps, use the Salary Grade Steps component (FPMSALSTEP_PNL). This section provides an overview of steps, substeps, and advancement rules and discusses how to define salary grade table steps and substeps and advancement rules.

Understanding Steps, Substeps, and Advancement Rules

After establishing salary grade tables, you need to:

• Define the steps and substeps for salary grade tables that are not associated with a scale.

• Set up the salary grade table advancement rules.

  You must indicate the step or substep length, the theoretical career seniority, the classification number that enables you to define step increment in the salary grade table and next step in case of automatic advancement.

  A single scale can be associated with several salary grade tables with different advancement rules.

Page Used to Define Steps, Substeps, and Advancement Rules

Defining Salary Grade Table Steps, Substeps, and Advancement Rules

Access the Salary Grade Steps page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Grade Steps, Salary Grade Steps).

For salary grade tables that are not associated with a scale, you must:

1. Enter the salary grade table type and code.

2. Enter steps by specifying the step or substep, step number, and index associated with the step/substep.

   Note. You can't enter steps for salary grade tables that are associated with a scale.

The fields displayed on the page vary depending on whether you select Scale letter / Sub-Step or Step.

Compensation Rate

This group box is displayed only if you select a Step. It is not displayed for Scale Letter/Sub-Step.

Defining Corps

To define corps, use the Corps component (FPMCORPS_PNL).

A corps groups civil servants by employee status and grade; a corps contains one or more grades. The public sector statuses determine the civil service category of each corps.

This section discusses how to add and change corps.

Page Used to Define Corps

Adding and Changing Corps

Access the Corps page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Corps, Corps).

To add or change corps:

1. Enter the corps code.

2. Enter a description and the sending department.

3. Select the corps classification and category level in the Civil Service Category group box.

4. Select Control Reduc Step Length (control reduction step length) to have the system check that the day compilation is lower than the difference between the step increment minimum length and the step length when an employee is granted a bonus.

Setting Up Grades

To set up grades, use the Grade Groups component (FPMRANKGRP_PNL) and Grades components (FPMRANK_PNL). This section provides an overview of grades and grade groups and discusses how to:

• Group grades within a corps.

• Set up a grade's relationship with corps, salary grade tables, job codes.

• Enter period lengths, retirement age, and pension plan code.

• Attach collective premiums to a grade.

Understanding Grades and Grade Groups

Employees' grades enable them to benefit from the compensation that is associated with the grade.

A grade is part of a grade group and is associated with a salary grade table. A grade group is associated with a corps and a category.

You can attach collective premiums to the grade. These premiums are also assigned a rate code. Grade-attached premiums can be expressed in the form of a flat amount, a number of points, or a percentage of either the main or the base salary. You can attach several premiums to the same grade.

A grade group is a concept that falls halfway between grades and corps that is used in Territorial and Hospital Public Sectors. It enables you to group grades depending on one corps. One example of how you might use grade groups is to promote employees who belong to this group.

Pages Used to Set Up Grades

Grouping Grades within a Corps

Access the Grade Groups page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grade Groups, Grade Groups).

Corps

Select the corps that is associated with the grade group.

Setting Up the Grade's Relationship with Corps, Salary Grade Tables, and Job Codes

Access the Grade Definition page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grades, Grade Definition).

Grade Group	If the grade is part of a grade group, select the grade group code.
Corps	Select the corps associated with this grade. See Defining Corps.
CS Catgy (civil service category)	Displays the civil service category.
Salary Grade Table Type	Select the salary grade table type.
Off-Scale	Select if you can enter an off-scale salary.
Salary Grade Table Code	Select the salary grade table for the grade. Employees are assigned successive steps of the salary grade table that is associated with their grade.
Scale	Select the salary scale.
Job Code SetID	Enter the SetID corresponding to the job code you want to enter in the Job Code field.
Job Code	Enter the grade's default job code.

Entering Period Lengths, Retirement Age, and Pension Plan Code

Access the Grade Other Information page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grades, Grade Other Information).

Tenure Prob Period Length (tenure probation period length)	Enter the length of the probation period when the employee enters the organization.
Prob Period Length	Enter the length of the probation period for grade promotions.
Mini Age to Enter Grade (minimum age to enter grade)	Enter the minimum age required to enter the grade.
Retirement Age	Enter the retirement age.
Grade Promotion/Same Job	Enter the grade for automatic grade promotion. Informational only.
Pension Plan Code	Select a pension plan code.
Auto Step Increment at Tenure	Select if an automatic step increment should occur when tenure is validated.

Attaching Collective Premiums to a Grade

Access the Grade Premiums page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grades, Grade Premiums).

In the Manage French Public Sector business process, different proration factors can be applied to different compensation elements in a civil servant or contract worker's compensation package. The different proration factors depend on the FTE (full-time equivalency) and the civil service position. Consequently, you have to indicate if the premiums are related to the main compensation or to the secondary compensation. The merge process applies the main compensation proration factor.

See Also

Merging French Public Sector and HR Files

Defining Job Codes and Occupation Codes

To define job code premiums and occupations, use the Jobcode Premiums (FPMJB_RATECODE) and Occupations (FPNBUSINESS_PNL) components.

The job code is a unique code that you associate with a specific job in your organization. Just as grades are shared between different statuses, jobs are shared among the entities that compose your organization.

An entity enables you to decentralize management of your organization. If you want to centralize corporate data management, use one setID.

This section discusses how to define job code premiums and occupations.

Pages Used to Define Job Code Premiums and Occupation Codes

Attaching Premiums to a Job Code

Access the Jobcode Premiums page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Jobcode Premiums, Jobcode Premiums).

Rate Code	Enter the rate code associated with the premium. Depending on the rate code type (flat amount, percentage, or points), you can enter a compensation rate, the number of points, or the percent and the rate code group. This flexibility enables you to apply a premium to the main salary or to the base salary. To apply a premium to: The main salary, use a rate code or define a rate code group that contains the rate code that is related to the indexed salary. The base salary, group the rate codes that are related to the indexed salary and the additional compensation items.
Comp Rate (compensation rate) and Rate Code Group	If you selected a Percentage rate code, the Comp Rate field is unavailable, and the Rate Code Group field is available for entry. Enter the rate code group on which the percentage is going to be applied.
Points	If you selected a Points rate code, you can enter the number of points.
Percent	If you selected a Percentage rate code, this field becomes available and you can enter the percentage.
Comp Freq (compensation frequency)	Select the compensation frequency.
Apply FTE	If you selected a rate code other than Percentage, this field is selected or not based on the rate code definition.
Pro-Ration Row Type	If Apply FTE is selected, indicate if the premium is considered main or secondary compensation.

Defining Occupation Codes

Access the Occupations page Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Occupations, Occupations).

Enter a description and short description of the occupation code.

Setting Up Host Organizations

When employees are on external secondment, they are moved to an organization that is selected from a predetermined list. To avoid redundant data and make your search easier, two levels of organization classification are suggested:

• Type of organization

• Subtype of organization

To set up organizations, use these components: Type of Organization (FPMORGTYPE_PNL), Sub-types of Organization (FPMORG_PNL), and Organizations (FPMINDBTORG_PNL). This section discusses how to add or change an organization.

Pages Used to Set Up Host Organizations

Creating Organization Types

Access the Type of Organization page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Type of Organization, Type of Organization).

Enter a description and short description of the organization type.

Creating Sub-Types of Organization

Access the Sub-types of Organization page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Sub-types of Organization, Sub-types of Organization).

Enter a description and short description of the organization sub-type.

Adding or Changing an Organization

Access the Organization page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Organizations, Organization).

Organization Type	Select an organization type.
Organization Sub-Type	The available values depend on the organization type.
Liable Organisation	Select to indicate that the organization is liable for the "employer" civil pension contribution.

Defining the Organization Address

Access the Address page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Organizations, Address).

Specify the address of the organization.

Establishing the Employer Contribution Rate

To set up employer contribution rates, use the Employer Contribution Rate component (FPMCNTRB_EMPLY_PNL). This section discusses how to establish the employer contribution rate.

Page Used to Establish the Employer Contribution Rate

Establishing the Employer Contribution Rate

Access the Employer Contribution Rate page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Employer Contribution Rate, Employer Contribution Rate).

Employer Contribution Rate

Enter the rate that is used in pension contribution calculations. In Manage French Public Sector, the deduction for civil pension contributions of employees on secondment is calculated from that rate.

See Also

Managing Contributions for Employees on External Secondment

Defining Degree Subject Codes

To define codes for degree subjects, use the Degree Subject FPS component (FPMSUBJECTS_PNL). This section lists the page used to define FPS degree subject codes.

Page Used to Define Degree Subject Codes

See Also

Setting Up Profile Management

Running Manage French Public Sector Table Reports

This section discusses how to run Manage French Public Sector setup reports.

Pages Used to Run Manage French Public Sector Setup Reports

See Also

PeopleSoft Application Fundamentals for HCM Reports