This chapter provides an overview of budgetary headcount and discusses how to:
Set up the headcount management system.
Manage the commitment accounting entity.
Book CAE with an insufficient margin.
Calculate the workforce.
Every year, the Finance Act determines the administrative budget, which contains the headcount for the next budget year. The headcount is allocated by grade. The Manage Budget Headcount business process helps you supervise how the budget is used.
The Finance Act is composed of budget lines. Some lines allocate a given number of employees per grade or grade group. The grade or grade group described in a single budget line is called the Commitment Accounting Entity Category (CAEC). The CAEC represents the most refined level at which the organization monitors headcount. Headcount is expressed in whole numbers. |
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The CAE is a budget position ratio associated with one employee during a limited period. The CAE is described by the employee ID, employee record number, CAEC corresponding to the employee grade, employee proration ratio, and CAE start date. Once hired, an employee is assigned a CAE. The CAE is active as long as:
Both work time percentage changes and grade promotions associated with a CAEC change imply a CAE reallocation. |
This section discusses how to:
Set CAE controls.
Enter the budget line definition for each CAEC.
Associate a grade with a CAEC.
Record Finance Act details.
Enter budgeted headcount.
Calculate authorized budgeted headcount from budgeted headcount.
Calculate authorized headcount management and manage freezes.
Lock in CAECs.
Distribute budgeted headcount to administrative structures.
Page Name |
Definition Name |
Navigation |
Usage |
FPM_CA_CTG_PNL1 |
Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, CAE Category, CAE Category |
Enter the budget line information for each CAEC. |
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FPM_CA_CTG_PNL2 |
Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, CAE Category, CAEC Composition |
Associate a grade with a CAEC. |
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FPMFINLAWB_PNL1 |
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Record the details of the Finance Act, including the Initial Finance Act and any amendments. |
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FPMFINLAWB_PNL2 |
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Enter budget line data, including budgeted headcount, for each CAEC. |
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FPMFINLAWB_PNL3 |
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Lock in headcount on one CAEC to overstaff another CAEC. |
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FPMFINLAWC_PNL1 |
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Calculate the authorized budget headcount from the budgeted headcount. |
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FPMFINLAWC_PNL2 |
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Calculate the authorized headcount management from the authorized budgeted headcount. |
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FPMFINLAWC_PNL3 |
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View a summary of headcount and recorded moves by CAEC. |
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FPMFINLAWC_PNL4 |
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Retrieve the AHM and all mass and transaction freezes. View usable headcount. |
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FPMFINLAWC_PNL5 |
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View actions captured in employee records and each action's impact. Updated automatically if the CAE control is activated. |
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FPADPTCAHDCNT_PNL |
Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, Budgeted Headcount AD, Budgeted Headcount AD |
Distribute headcount between departments. |
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FPM_CA_CTG_RK_PNL1 |
Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, CAEC / Grade, CAEC / Grade |
View the CAECs to which a grade belongs. |
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FPMFINLAWD_PNL1 |
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View transfers of budgeted headcount that result in authorized budget headcount. |
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FPMFINLAWD_PNL2 |
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View lock-ins of authorized budgeted headcount that result in authorized headcount management. |
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FPMFINLAWC_PNL3 |
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View a summary of headcount and recorded moves by CAEC. |
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FPMFINLAWC_PNL4 |
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Retrieve the AHM and all mass and transaction freezes. View usable headcount. |
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FPMFINLAWC_PNL5 |
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View actions captured in employee records and each action's impact. Updated automatically if the CAE control is activated. |
CAE management is optional. To automatically update the CAE when you modify employee records, activate the CAE Control flag in on the FPS Installation Parameters 1 page. You must activate it when setting up Manage French Public Sector. When the CAE Control check box is selected, the Last CAE Number field displays the last number assigned.
If the CAE Control flag is activated, an employee with a career path is assigned one CAE as long as he or she has a civil service position implying budget attendance.
To define attendance for each civil service position:
Access the Civil Service Position Def. page.
Select the Attendance type.
This setup enables you to calculate civil service position and budget headcount as well as potential full-time equivalents (PFTEs). If the Budget check box is selected, employees need a CAE for this civil service position.
Note. If an employee transfers from a civil service position that has the Budget check box selected to a civil service position that has the Budget check box deselected, the CAE related to the old position is deallocated.
The budget position ratio of a budgeted employee is the proration ratio applied to the main compensation.
To define the proration ratio for a civil service position:
Access the Proration Ratio page.
Enter the ratios associated with each work time percentage.
See Also
Setting Up FPS Installation Parameters
Defining Civil Service Positions
Access the CAE Category page (Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, CAE Category, CAE Category).
Chapter |
The system populates this field once you enter the title and part. |
Access the CAEC Composition page (Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, CAE Category, CAEC Composition).
Highest and Lowest Index Avg (highest and lowest index average) |
Enter the average of the highest and lowest indexes of the grade. |
Grade |
Enter a grade list, depending on the CAEC setID. You can view the relationship between CAECs and grades on the CAEC / Grade page. If a grade has been associated with different CAECs, the system displays all the CAECs. |
Access the Finance Act Definition page (Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, FAct with BL on Request, Finance Act Definition).
The first row in the Finance Act Definition group box is the Initial Finance Act; the effective date is January 1. The type of event must be Initial. Amendments to the initial act can occur any time during the budget year.
Sequence |
Enter the sequence number. Use sequence number to record several instances in the Finance Act on the same date. |
Budgeting |
Enter the year taken into account by the Finance Act. The budget year of the effective-date year is used as the default value. |
Type of Event |
Enter the event qualifying the Finance Act update. Amendments introduced to the Finance Act result from an order or an internal move, or a rectification of the act. |
FA Status (Finance Act Status) |
Valid values are:
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Input Date |
Enter an input date. This is the date the Finance Act is recorded. |
Long Description |
Enter a description of the FA modifications. |
Access the Budget Lines page (Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, FAct with BL on Request, Budget Lines).
Enter the budgeted headcount, budget line by budget line. Each budget line (BL) is identified by a CAEC. Use the tabs to view additional budget data populated from the Budget Line Details component.
To describe the position creations or deletions that affect a CAEC, click the corresponding Details button. The Budget Line Details component you access contains 5 pages.
CAE Margin |
Displays the CAE margin which equals the authorized headcount minus the CAEs booked (stamped or not), allocated, or locked in. |
Access the From BH to BHA page (Workforce Administration, Headcount FPS, Define Headcount Data, Budget Line View, From BH to BHA).
Type of Move |
Select the move type. Types include potential budget overstaffing, locking in, or transfers. These moves result from an order or a rectification of the FA. |
Move |
Enter the number of budgeted positions. If the number is negative, include the negative sign. This updates the Sign field. |
Text |
Enter any comments. |
Return |
Click to return to the Budget Lines page and view all the CAECs. |
The system compiles the moves, stores the total in the Moves BH/BHA field, and adds the total to the budgeted headcount (BH) to create the authorized budget headcount (BHA). If the same type of move has been previously recorded, the carry over is calculated and displayed.
Access the From BHA to AHM page (Workforce Administration, Headcount FPS, Define Headcount Data, Budget Line View, From BHA to AHM).
You must have previously calculated the BHA on the From BH to BHA page; many of the fields on this page are similar to those on the From BH to BHA page. The moves entered in this page are internal decisions.
Mass Freeze |
Enter the mass freeze number. |
Transact Freeze (transaction freezes) |
The system derives this value from the freeze percentages applied when an employee leaves. The system calculates effective headcount by subtracting total freezes from AHM. |
The system compiles the moves, stores the total in the Moves BHA/AHM field, and adds the total to BHA to create AHM. If the same type of move has been previously recorded, the carry over is calculated and displayed. The system also displays authorized overstaffing or locked-in CAE. CAE lock-ins might be made by a headcount manager after an employee is hired, returns from leave, or is granted a promotion.
See Also
Access the Locking ins page (Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, Fact with BL on Request, Locking ins).
If the margin of the CAEC corresponding to an employee grade is not sufficient when an employee is hired, returns from leave, or is granted a promotion, you can lock in the necessary proration ratio in another CAEC. This enables you to overstaff the CAEC. In theory, the average indexes of CAECs that can be locked in are higher than the overstaffed CAEC indexes.
Use this page to set up in advance the CAECs that can be locked in by another CAEC. The system uses this list to determine if there is sufficient margin for the Surplus CAEC.
Lock Order |
Assign a sequence to prioritize lock-ins. |
Category Supporting Locking in |
Select the CAEC. |
Locking ins Renewal |
Select to extend the lock in. |
Access the Budgeted Headcount AD page (Set Up HRMS, Product Related, Workforce Administration, Manage Headcount FPS, Budgeted Headcount AD, Budgeted Headcount AD).
Determine the headcount allocated for each department by CAEC or grade group. To allocate by CAEC, enter the setID and the CAEC. To allocate by grade group, enter the grade group.
Note. Be sure that the budgeted headcount entered here is not greater than the CAEC usable headcount.
This section provides an overview of CAE management and discusses how to:
Determine when CAE should be allocated.
Prepare hires.
Change budget attendance.
Allocate CAE for new hires.
Book CAE requests.
Accept or deny CAE allocation requests.
Delete CAE.
Delete employee records.
Request CAE deallocations.
Accept or deny CAE deallocation requests.
Change CAE.
Prepare CAE changes.
Deallocate active CAE.
Accept or deny CAE change requests.
Update counters.
View information for a CAE before deleting the related action.
Delete the move that implied the last CAE change.
Use CAE management to monitor how the organization uses budgeted headcount. CAE management is active only if you have activated the CAE Control flag when setting up Manage French Public Sector.
The available margin is the number of open headcounts in a given CAEC that the organization can use to hire or promote employees.
Actions That Affect the CAE
Three different types of actions affect the CAE:
Hiring or return actions that reduce the available margin and imply a CAE allocation.
Leaves or terminations that increase the available margin and imply a CAE deallocation.
Grade changes (with CAEC change) and the work-time percentage changes implying a CAE change.
These actions entail the deallocation of the active CAE and the allocation of a new CAE.
Stamping and Validating Actions
For actions implying a change in budget attendance, the financial controller must stamp the CAE allocation or deallocation. Then the HR administrator must validate civil service position, grade, or work-time percentage moves to make changes effective in the employee record.
Each type of action must be validated. The process includes four successive steps, which can be made by different managers. The information is routed from one manager to the other via workflow.
To validate a CAE action:
Update the employee record: prepare the hiring, vacation, or grade change request, or the work time percentage change.
Allocate or deallocate CAE.
Obtain the financial controller's stamp.
Validate the action in the employee record.
See Also
The CAE uses a budget position ratio, equivalent to the employee proration ratio, in the CAEC corresponding to the employee grade. Only employees whose statuses authorize career data management are taken into account by the budget control.
Note. Activate the Budget Attendance flag on the Civil Service Position Def. page and the system tracks administrative situations needing CAE allocation.
A new CAE must be allocated when:
An employee is hired into civil service position that implies budget attendance.
An employee changes from a civil service position without budget attendance to a civil service position with budget attendance.
This can occur upon return from parental or disability leave.
To prepare new hires for CAE allocation:
Access the Employee Record FPS component.
Enter values in the Section and Article fields on the Career - Classification page (this is mandatory):
If your organization includes several sectors, and if a Finance Act has been defined for each of them, indicate the section the employee is attached to, from the budget viewpoint.
The sector corresponds to the FA Section.
To identify the budget line with a sufficient CAE margin to meet the employee hire, you must indicate if the employee is under the direction of the minister's office, central administration or decentralized departments.
The data is equivalent to the article identifying a CAEC.
Continue the hire process as indicated in the Employee whose status allows career data area in the Hiring Employees section.
Save the employee record. A workflow process informs the manager that an employee has been hired and a CAE must be allocated.
Manually validate the hire once the CAE is booked and stamped.
See Also
Hiring French Public Sector Employees
When an employee changes civil service positions and returns to the budgeted headcount, the system launches a CAE allocation process.
To change budget attendance:
Access the Civil Serv Posn Overall Data page (Workforce Administration, Job Information, Chg Civil Service Position FPS).
Select Request for the action status.
Enter the request information.
The request can be validated and accepted only after the CAE is allocated, booked, and stamped. If the financial controller rejects the CAE stamp, you must delete the CAE and then the employee record.
See Also
Access the CAE Allocation page (Workforce Administration, Headcount FPS, Manage CAE, CAE Allocation, CAE Allocation).
Once in receipt of the new hire, the manager must allocate CAE for the position. Allocating CAE confirms that there is ample headcount for the grade assigned to the employee being hired and creates a new CAE for the employee.
EmplID ID, Empl Rcd Nbr (employee record number), Grade, Section, and Article |
The system displays these values to help identify the CAE to be created. |
CAE Category |
Displays the CAEC associated with the grade. |
CAE ID |
Displays the value that is generated by the system. |
Proration Ratio |
Displays the ratio that depends on the employee civil service position and work time percentage. |
CAE Status |
Displays a value of Booked. |
Appr Dt (approval date) |
Enter the approval date. |
Expected End Dt |
Enter the expected end date, if known. |
% Frzen Dealloc (frozen percentage at deallocation) |
Enter the percentage of the FTE that is frozen. When the CAE is deallocated, and there is a hiring or promotions freeze, a percentage of the headcount is frozen and can not be used for hiring or promotion. |
Access the CAE Booking page (Workforce Administration, Headcount FPS, Manage CAE, CAE Allocation, CAE Booking).
Margin
The values in this group box are automatically populated. Compare the CAE margin here with the proration ratio at the top of the page.
Booking
If the available CAE margin is higher than the employee proration ratio, book the CAE by selecting Yes. The number of CAEs booked but not stamped increases with the proration ratio. The CAE margin is likewise reduced.
If the margin is lower than the proration ratio, you cannot access the Booking group box.
See Also
Booking CAE with an Insufficient Margin
Access the CAE Allocation Stamp page (Workforce Administration, Headcount FPS, Manage CAE, CAE Allocation Stamp, CAE Allocation Stamp).
Stamp Decision |
Update the CAE status. The values are: Stamped: The CAE is booked and stamped. Enter the CAE stamp date and the allocation stamp reference number. The system updates the Finance Act counters for the appropriate budget line and adds an entry on the personnel manager's task list. The hire can be finalized. Adjourned: The CAE is adjourned and the system notifies the headcount manager. Rejected: The CAE is rejected and the system warns the headcount manager to delete the CAE. |
Access the Delete CAE page (Workforce Administration, Headcount FPS, Manage CAE, Delete CAE).
Select the Delete CAE check box.
At the end of the transaction, the system modifies Finance Act counters. A new workflow item is routed to the personnel manager, who must store the deleted hiring record.
Access the Delete ID FPS page (Workforce Administration, Job Information, Delete ID FPS, Delete ID FPS).
When a CAE request is denied and deleted for a new hire, you must delete the employee record.
Select the employee ID to delete, then run the process to delete and store the employee data.
See Also
Access the CAE Deallocation page (Workforce Administration, Headcount FPS, Manage CAE, CAE Deallocation, CAE Deallocation).
When an employee changes civil service positions and the new civil service position is a leave or a termination, the change removes the employee from the budget headcount, and you must deallocate the assigned CAE.
Actual End Date |
Displays the effective date of the move recorded on the Civil Service Position page. It is the CAE deallocation date. |
Frozen Percentage at Deallocat (frozen percentage at deallocation) |
Enter this value if part of the ratio is frozen. |
De-allocate |
Select this check box. |
Proration Ratio |
Displays the budget position ratio. |
Freeze Reason |
Enter the reason for the freeze. |
When you save the record, the system creates an addition to the personnel manager's task list.
See Also
Access the CAE Deallocation Stamp page (Workforce Administration, Headcount FPS, Manage CAE, CAE Deallocation Stamp, CAE Deallocation Stamp).
De-allocation Stamp Decision |
Update the CAE status. Values are: Stamped: The CAE is approved and you enter the decision date and the deallocation stamp number. Adjourned: The decision is adjourned (postponed) and the system notifies the personnel manager. Rejected: The stamp is rejected and the system informs the personnel manager. The manager can then delete the civil service position change request. |
See Also
You must change CAE when an action modifies the CAEC or the proration ratio.
Two transactions imply a CAEC change: a grade change request (with CAEC change) and a work time percentage change.
To change CAEC for a grade promotion:
Access the Increment Step/Promotion FPS component.
Enter the CAEC-altering data. Select Request for the action status.
Save the data. The system asks if a work time percentage change is planned in the same employee record on the grade change date.
Select Yes or No.
If you selected Yes, access the Working Time page.
When saving the request, the system enables you to process both requests (grade change and work time percentage change) at the same time.
If you selected No, the system asks the personnel manager to process the grade change request.
Note. If you change work time percentage without changing the grade, go directly to the Working Time page.
Access the CAE Deallocation and Alloc page (Workforce Administration, Headcount FPS, Manage CAE, CAE Change, CAE Deallocation and Alloc).
Deallocate CAE |
Click to access the CAEC Deallocation page and deallocate active CAE. After you deallocate the CAE, the Deallocate CAE ID appears, and the CAE approval date and CAE ID are updated. |
% Frzen Dealloc (percent frozen deallocation) |
Corresponds to the CAE percentage that won't add up to the available margin at the CAE deallocation. |
After you save the data, go to the CAE Booking page and book the CAE.
Access the CAEC Deallocation page (click the Deallocate CAE button on the CAE Deallocation and Alloc page).
Enter the deallocation approval date, and, if necessary, the frozen percentage at deallocation and freeze reason.
Access the CAE Change Stamp page (Workforce Administration, Headcount FPS, Manage CAE, CAE Change Stamp, CAE Change Stamp).
Stamp Decision |
Update the CAE status. Values are: Stamped: The old CAE is stamped deallocated and the new CAE is booked stamped. Enter the allocation stamp and deallocation stamp references, if necessary. Adjourned: The CAE is adjourned and the system emails the headcount manager. Rejected: The CAE is rejected and you must cancel the existing CAE using the Delete CAE page. |
BL/Fin Act |
Click to view the budget line associated with the affiliated CAEC for the effective FA on the effective date. |
Validating Grade Changes and Working Time
In the task list, the Grade Change Validation activity enables you to access the career and working time portion of the employee record, where you approve the grade promotion and/or work time change. If the stamp has been denied, the system issues an error message, and the grade or working time change request cannot be validated.
Two procedures are used to update counters:
Transactional updates.
Each time a headcount manager or financial controller saves an action, the system updates the following counters: CAE Booked not Stamped, CAE Booked and Stamped, CAE De-allocated not Stamped, and CAE De-allocated and Stamped.
Update by deferred processing.
This process updates individual or all counters by request.
Both processes consider the effective dates and update CAE status from Booked to Active or De-allocated to Inactive as appropriate.
Transactional Update
For each transaction, the system first updates the counters associated with the active Finance Act. Then the counters consider the flows associated with the move of an employee.
Moves that affect CAEs and result in transactional updates are:
Hiring preparations.
Return preparations.
Leaves.
Promotions and demotions.
Work time percentage changes.
Financial controller stamps and rejections.
The flow is unweighted if the employee is 100% compensated. Its value is 1 for a budget entry or −1 for a budget absence. If the employee is not 100% compensated, the flow is weighted by the proration ratio.
Update by Deferred Processing
To launch this process:
Access the Update Counter page.
Enter the section and Finance Act.
Enter the as of date; otherwise, the system uses today's date.
To update a specific CAEC, enter its ID. Leave this field blank to process all CAECs.
The process also updates the CAE statuses. When the application date is reached, the status changes from Booked Stamped to Active. When the deallocation date is reached, the status changes from De-allocated Stamped to Deallocated.
The process also identifies two errors. When the application date is reached, CAEs Booked not Stamped become Booked Overdue not Stamped. When the deallocation date is reached, CAEs De-allocated no Stamped become De-allocated Overdue not Stamped.
Access the CAE Information page (Workforce Administration, Headcount FPS, Manage CAE, Delete CAE and Related Actions, CAE Information).
Once you have allocated CAE and the corresponding move (grade promotion, civil service position change, or working time change) has been approved, you cannot delete the move. However, in certain cases, you may have to delete the move. You can delete the move only by using the Delete CAE and Related Actions component.
When entering the Delete CAE and Related Actions component, the search box displays only the latest CAE for each employee, whether the CAE is booked, active, or deallocated.
This page displays information about the CAE, including:
Allocation and deallocation approval dates, stamps, and stamp dates.
Financial Act information for the CAE.
Lock in information, if applicable.
The section "Booking CAE with an Insufficient Margin" defines the fields in the Lock In Info group box.
Access the Delete CAE and Job Data page (Workforce Administration, Headcount FPS, Manage CAE, Delete CAE and Related Actions, Delete CAE and Job Data).
Delete CAE |
Click to delete the CAE and the action related to the move. If the move is:
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You may need to book CAE when the CAEC margin is either zero or less than the employee proration ratio. To allocate this CAE, you can prebook, lock in, or overstaff.
Before prebooking, locking in, or overstaffing, access the CAE Allocation page and enter the approval date and expected end date of the CAE you are booking.
This section discusses how to:
Prebook.
Lock in CAECs.
End lock-ins for CAECs.
Overstaff.
Page Name |
Definition Name |
Navigation |
Usage |
FP_AVLBL_CA_PNL |
Workforce Administration, Headcount FPS, Manage CAE, CAE Allocation, CAE Allocation This component can only be accessed from the CAE Allocation page using a PeopleTool modal function, via a button or right click. |
Prebook or lock in CAE. |
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FPM_CA_LCK_HDCNT |
Workforce Administration, Headcount FPS, Manage CAE, CAE Allocation, CAE Allocation This component can only be accessed from the CAE Allocation page using a PeopleTool modal function, via a button or right click. |
View CAECs that can support a lock-in and select a lock-in. |
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FPA_CA_OVF_RO_PNL1 |
Workforce Administration, Headcount FPS, Manage CAE, CAE Allocation, CAE Allocation This component can only be accessed from the CAE Allocation page using a PeopleTool modal function, via a button or right click. |
End lock-ins for CAECs. |
Access the CAE to be Deallocated page (this component can only be accessed from the CAE Allocation page using a PeopleTool modal function, via a button or right click).
The page displays all CAEs that:
Belong to the same CAEC.
Will be deallocated after today's date.
Will be deallocated on the application date of the CAE you are processing.
Select the CAE to be reused in the Link CAE Control column. The system does not recalculate the margin. The selected CAE is considered reused CAE. The CAE being processed is considered CAE to be allocated.
If no deallocation is expected before the new CAE application date, you can lock in another CAE. To lock in, you check another CAEC's available margin and lock in the necessary budget position ratio. This generates an overstaffing in the CAEC with an insufficient margin. Click the Lock In CAEC button on the CAE Booking page.
Access the CAEC to be Locked in page (this component can only be accessed from the CAE Allocation page using a PeopleTool modal function, via a button or right click).
This page displays the CAECs that can support a lock in.
Lock Order |
Displays the lock order that determines the priority of CAECs to be locked in. |
Locking In |
Select Yes when you have identified a CAEC with a sufficient CAE margin. The category selected supports a lock-in while an Authorized Overstaffing is generated in the CAEC to be allocated. |
Access the Unlock CAE page (this component can only be accessed from the CAE Allocation page using a PeopleTool modal function, via a button or right click).
Select End Lock In for those CAECs you want to unlock. The CAE Margin and Overstaff Authorized values are automatically updated. The associated CAE proration ratio is subtracted from both values.
When pre-booking and locking in are not possible, you can generate a special overstaffing in the CAEC and create the CAE.
To overstaff:
Access the CAE Allocation page.
Enter the approval date, and expected end date, if known.
Access the CAE Booking page.
Click the Overstaffing button.
The system increases the number of Potential Overstaffing and CAEs Booked not Stamped by the value of the employee proration ratio. The financial controller must stamp the overstaffing activity. The system reduces overstaffing as soon as it is possible.
This section provides an overview of the workforce calculation, lists prerequisites, and discusses how to calculate the workforce.
You can calculate your workforce on a monthly basis.
There are two main processes to calculate your workforce. The first process, the Headcount/Grade and Dept SQR process (FPA2000), displays its results on inquiry pages. The second process, the Calculate FTE SQR process (FPA2001), can be used by external analysis tools.
Both processes apply the following rules:
The headcount is determined for each month in the calendar year captured at the beginning of the process.
Statutory headcount, budget headcount, WFTE (working FTE), and PFTE (paid FTE) are calculated at the same time, depending on the civil service position setup.
An employee's civil service position at the end of the month determines its place in the calculation.
Paid FTE values consider the employee proration ratios, which are determined by civil service positions and work time percentages.
Employees at retirement age are not considered for headcount.
If an employee's last civil service position is an interrupted position, the headcount calculations consider the position's expected end date.
You must launch the Merge process before calculating the workforce.
See Also
Merging French Public Sector and HR Files
Page Name |
Definition Name |
Navigation |
Usage |
RUNCTL_FPA2000 |
Workforce Administration, Headcount FPS, Calculate Headcount, Employees/Grade and Dept, Employees/Grade and Dept |
Launch the Employees/Grade and Dept process (FPA2000). The process calculates the civil service position, budget workforce, and FTEs. The end of the month headcount is calculated by grade, corps, category, department, and gender. |
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FPAHEADCNT01_PNL |
Workforce Administration, Headcount FPS, Review Headcount, Headcount Results, Headcount Results 1 |
View FTEs by grade and gender for a given year and department. |
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FPAHEADCNT02_PNL |
Workforce Administration, Headcount FPS, Review Headcount, Headcount Results, Headcount Results 2 |
View headcount data by grade and gender for a given year and department. |
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FPAHEADCNT03_PNL |
Workforce Administration, Headcount FPS, Review Headcount, Headcount Results, Headcount Results 3 |
View headcount data by corps for a given year and department. |
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FPACAHDCNT01_PNL |
Workforce Administration, Headcount FPS, Review Headcount, BHAS, BHAS Inquire 1 |
View Budgeted Headcount AD, headcount by CAEC, year, and department. |
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FPACAHDCNT02_PNL |
Workforce Administration, Headcount FPS, Review Headcount, BHAS, BHAS Inquire 2 |
View Budgeted Headcount AD, headcount by grade group data, year, and department. |
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RUNCTL_FPA2001 |
Workforce Administration, Headcount FPS, Calculate Headcount, Calculate FTE, Calculate FTE |
Launch Calculate FTE process (FPA2001). The system calculates physical workforce, WFTEs, paid FTEs, PFTEs, and indexical mass. |