Managing Year-End Reporting

This chapter provides an overview of RAIS reporting and discusses how to:

• Define company parameters for the RAIS (Relaçao Anual de Informaçoes Sociais / Annual Social Information) report.

• Generate the RAIS report.

Understanding RAIS Reporting

The RAIS report (GPBRRA01), produced for the Ministerio do Trahalho e Emprego (Ministry of Labor), identifies employees who received wages or a salary during the year. It is used by the government to verify the contributions to the social security fund for years of service (FGTS), to provide statistical information for labor market research, and for other purposes.

Prerequisites

Before you can generate the RAIS report, you must enter RAIS parameters for each establishment on the Additional Info - Brazil page in PeopleSoft HR: Workforce Administration. Select the inscription type (CEI or CNPJ) and complete the following sections of that page:

• RAIS Data

• Union Code Contributions

• RAIS Responsible

Also, be sure to enter the establishment's national ID for CNPJ in the Establishment ID section at the bottom of the page.

See (BRA) Setting Up Brazilian Establishments.

Defining Company Parameters for the RAIS Report

This section discusses how to:

• Define basic parameters for RAIS reporting.

• Identifying elements for monthly remuneration.

• Define absence parameters for RAIS reporting.

Pages Used to Define a Company's RAIS Parameters

Defining Basic Parameters for RAIS Reporting

Access the RAIS Parameters page (Set Up, Product Related, Global Payroll & Absence Mgmt, Reports, RAIS Parameters BRA, RAIS Parameters).

Base Date for Collective Agreement	Enter the month of the negotiations for the collective agreement.
Establishment Responsible	Identify the establishment that is responsible for managing the collective agreement on behalf of the company.

Get Company Legal Name

Identify which name is to appear on the RAIS report: the name of the company or the name of the establishment selected in the Establishment Responsible field.

Company Usage

Use these fields if you want to include additional data in the report for each employee, such as EMPLID (employee ID) or DEPTID (department ID). This data can help you research and verify employee data in the report. You can select any field from the PS_JOB record. When you produce the report, the system includes the first 20 positions of the data from the selected (combined) fields, truncating data that exceeds this limit.

Contractual Salary

For each salary type that your company uses, identify the earning elements, rate codes (or both) that are used to calculate the contractual salary.

Note. Rate codes read the value that is entered on the Compensation page in PeopleSoft HR.

See Also

Entering Compensation Information

Identifying Elements for Monthly Remuneration

Access the RAIS Values page (Set Up, Product Related, Global Payroll & Absence Mgmt, Reports, RAIS Parameters BRA, RAIS Values).

The sections of the RAIS Values page correspond to sections of the RAIS report. Select the elements that provide the values for each section.

Monthly Remuneration for RAIS

Paid in the Vacation Period

List the earning elements that are used to pay the 13th salary advance for vacations, and the earning or deduction elements that return the difference between the 13th salary advance and the recalculated first installment.

First Installment

List the earning and deduction elements that are used to pay the first installment of the 13th salary.

Final Installment

List the earning and deduction elements that are used to pay or adjust the final installment of the 13th salary.

Indemnity of Previous Notification

These fields apply to employees who are terminated before the end of their contract and to employees who receive less than 30 days notice when the union requirement is 30 days notice. Select the earning or deduction elements that are used to calculate the pay difference between the contract end date and the 30-day notice period.

See Setting Up Payee Data.

Union Contributions

Use these fields to identify the earning or deduction elements that are used to calculate employee deductions for union contributions.

Payments in Termination

Use these fields to identify the earning or deduction elements that are used to calculate employee payments in termination.

Defining Absence Parameters for RAIS Reporting

Access the RAIS Absence Parameter page (Set Up, Product Related, Global Payroll & Absence Mgmt, Reports, RAIS Parameters BRA, RAIS Absence Parameter).

Accumulator Name

Select the accumulator that stores the number of days or hours worked for RAIS reporting purposes.

Detail

Use the Absence Take Element and Absence Reason fields to identify the five most frequent types of absences in terms of days. Link each of these absence types to the corresponding RAIS absence reason.

Generating the RAIS Report

This section discusses how to:

• Produce the RAIS report.

• Resolve errors identified in the log file.

Page Used to Generate the RAIS Report

Producing the RAIS Report

Access the RAIS Report BRA page (Global Payroll & Absence Mgmt, Year-End Processing, RAIS Report BRA, RAIS Report).

Calendar Year	Select the reporting year (the year represented by the report data).
Generation Date	Select the date for which you are creating the report.

Identifier for Mail Address

Your selection here determines the address that appears on the report. It works in conjunction with the RAIS Rep Type field on the Additional Info - Brazil page, where you select an employee, non-employee, or company.

• From Responsible Person

  If you select this option, the system uses the address of the employee, non-employee, or company identified on the Additional Info - Brazil page.

• From Establishment

  If you select this option, the system uses the address of the employee's establishment, the establishment designated as headquarters (when non-employee is selected), or the address of the selected company.

  Note. The log file for the report includes a warning when the system uses the headquarters establishment. (The Establishment Address page identifies whether an establishment represents the headquarters unit.)

See (BRA) Setting Up Brazilian Establishments.

Delivery Type

Select First Delivery if you are producing the RAIS report for the first time. Select Rectification if this report corrects a previously submitted version. Enter the generation date of the originally submitted report in the Date field.

Establishment Selection

Enter one or more establishments for which the RAIS Report is generated. The system generates the report only for the specified establishments.

Reviewing the Log File and Resolving Errors

When you generate the RAIS report, the system produces a log file that lists any errors or warnings you need to resolve. The following table lists the potential errors and warnings and the pages that you use to resolve them.

See Also

(BRA) Setting Up Brazilian Establishments

Updating Person and Job Information

Setting Up Unions

Setting Up Organization Foundation Tables