PeopleSoft Global Payroll for France 9.1 PeopleBook

Generating DUCS

This chapter provides an overview of DUCS processing and discusses how to:

Produce DUCS files and DUCS reports without Application Framework.
Extract DUCS data using Application Framework.
View and update extracted DUCS data using Application Framework.
Generate DUCS files using Application Framework.

Understanding DUCS Processing

After you run the payroll process, the system has most of the data that you need to produce the DUCS file and the DUCS report. You must enter only the information that is unique to your process setup. You must also specify which data the process must select, where it must place the results, and what alterations to this data, if any, you want to make.

Note. The DUCS is a norm for declaring contributions. Contact the appropriate organization, such as URSSAF or ASSEDIC, to obtain the technical requirements book for the DUCS. This technical requirements book contains the description of the norm and stipulates the membership conditions.

The Application Framework (AF) feature was developed in response to the legislative changes related to social declarations in France. The existing DUCS Application Engine does not provide all customers with the system performance and flexibility required to produce a complex file on a monthly basis. The Application Framework tool enables customers to meet the declarative challenges in both the near and distant future.

For customers that are migrating to the latest release from a previous version, and are willing to continue using the DUCS design they are used to, the system enables you to continue producing DUCS files and reports without Application Framework – using the mechanism provided in previous releases of PeopleSoft Global Payroll for France.

For new customers, or existing customers that are migrating to the latest release and desire to take advantage of the features in the new DUCS design, you can produce DUCS files and reports using Application Framework.

Prerequisites

Before you can produce the DUCS file or the DUCS report, you must set up DUCS information for the organization.

Producing DUCS Files and Reports Without Application Framework

This section provides an overview of DUCS processing without Application Framework and discusses how to:

Extract data for DUCS files and reports.
Update DUCS file and report data.
Generate DUCS files or DUCS reports.

Understanding DUCS Processing Without Application Framework

When you are finished setting up DUCS information, use the Create DUCS Data FRA page to run the process on specific populations and organizations, during a specific period. This sets up the tables needed to create the DUCS file and the DUCS report.

If needed, use the Update DUCS Data FRA page to adjust the data in the DUCS file and report before it is generated. You can change the amount paid and the authentication. For AGIRC and ARRCO, you can also change the credit or debit.

Use the Create DUCS/TRC/DRA File FRA page to create the DUCS information. You also use this page to select a destination for the data and an output type—that is, a file, a report, or both.

Pages Used to Produce DUCS Files and Reports

Page Name	Definition Name	Navigation	Usage
Create DUCS Data FRA	GPFR_DUCS_RUNCNTL	Global Payroll & Absence Mgmt, Social Security / Insurance, Create DUCS Data FRA, Create DUCS Data FRA	Run the DUCS Preparation Application Engine process (GPFR_DUC_AE). This process creates the work tables that the system needs to produce the DUCS files and reports.
Update DUCS Data FRA	GPFR_DUCSF_UPDT	Global Payroll & Absence Mgmt, Social Security / Insurance, Update DUCS Data FRA, Update DUCS File	Update data that appears in DUCS files and reports.
Create DUCS/TRC/DRA File FRA	GPFR_DUCS_FILE	Global Payroll & Absence Mgmt, Social Security / Insurance, Create DUCS/TRC/DRA File FRA, Create DUCS/TRC/DRA File FRA	Generate a DUCS file or report. Run this process for each file or report that you want to generate.

Extracting Data for DUCS Files and Reports

Access the Create DUCS Data FRA page (Global Payroll & Absence Mgmt, Social Security / Insurance, Create DUCS Data FRA, Create DUCS Data FRA).

The DUCS Preparation process extracts data from the PeopleSoft HR Management system, the GP Results tables, and the DUCS setup tables, and writes the data to specific DUCS tables.

Declared Period

Period Format

Select the period format. Options are Monthly Declaration, Quarterly Declaration, and Yearly Declaration.

Other Information

Test Indicator	Select Try if the generated file is a technical test. The information is sent to the addressee to verify that the file is correct. It is not used as a real declaration.
Payment Date	Enter the appropriate payment date. This is used to generate payment order.

Pay Groups

Pay Group

Select the pay groups for which the system generates a DUCS file or report.

Updating DUCS File and Report Data

Access the Update DUCS Data FRA page (Global Payroll & Absence Mgmt, Social Security / Insurance, Update DUCS Data FRA, Update DUCS Data FRA).

GEN Segments

Declaration Number	Displays the declaration number. Click the Show Next Row button to view multiple declaration numbers for the same DUCS code and DUCS type.
Identification	Displays the identification number that is set up in the DUCS Contacts FRA (GPFR_DUCS_CONTACT) component for the company of the declaration.
Reference Period	Displays the reference period.
Declaration Amount	Displays the declaration amount.
Credit to Subtract	Enter the amount to be subtracted from the ARRCO or AGIRC declaration, if applicable.
Debit to Add	Enter the amount to add to the ARRCO or AGIRC declaration, if applicable.
Authentification	Enter the authentification code.

PAI Segments

Bank Number	Displays the bank number that you selected on the DUCS Definition page.
Bank Office Number	Displays the bank office number that corresponds to the bank number that you selected.
Bank Account Number	Displays the bank account number that corresponds to the account that you selected.
Amount	Displays the amount to be transferred to the bank. This field is populated by the extraction process and is equal to the contributions to be paid for the DUCS. You can modify this amount if necessary.

Generating DUCS Files or Reports

Access the Create DUCS/TRC/DRA File FRA page (Global Payroll & Absence Mgmt, Social Security / Insurance, Create DUCS/TRC/DRA File FRA, Create DUCS/TRC/DRA File FRA).

Use this run control page to generate DUCS files and reports. This process uses the DUCS-specific tables that are generated during the extraction process.

DUCS

DUCS Code	Select the DUCS code that you want to process.
DUCS Type	Select the DUCS type that you want to process.

Output Information

Output	Select an output type. Options are File, Report, and Both.
File Name	To create a DUCS file or report, enter a complete valid path and file name; for example, C:\temp\fichier.txt. If you want to create a new report without writing over old ones, or if you are running a new process, use a new file name. Use a new file name for each DUCS process that you run; otherwise, you might inadvertently delete existing information that you need.
Run	Click to launch the DUCS file generation process. The Process Scheduler Request page appears. Select one of the following report options: DUCS File Generation, ASSEDIC Contributions Report, and URSSAF Contributions Report.

Extracting DUCS Data Using Application Framework

After you complete the DUCS setup pages, you can extract DUCS information from the payroll tables.

This section discusses how to:

Define extraction IDs.
Enter extraction parameters
Launch the Run Extraction process

Pages Used to Extract DUCS Data

Page Name	Definition Name	Navigation	Usage
Define Extraction Data	GPFR_AF_EXTR_DEFN	Global Payroll & Absence Mgmt, Absence & Payroll Processing, Define Calendars, Define Extraction Data FRA	Define an Extraction ID
Parameters	GPFR_AF_EXTR_PRM	Global Payroll & Absence Mgmt, Absence & Payroll Processing, Define Calendars, Define Extraction Data FRA, Parameters	Enter a sending reference and the frequency code for the extraction data.
Run Extraction FRA	GPFR_AF_EXTR_RUN	Global Payroll & Absence Mgmt, Social Security / Insurance, Run Extraction FRA	Run the DUCS extraction process.

Extraction ID Definition

Access the Define Extraction Data page (Global Payroll & Absence Mgmt, Absence & Payroll Processing, Define Calendars, Define Extraction Data FRA).

Period Format

Values are Month, Other, Quarter, Year.

Declared Year

Specify a value in this field only when the Period Format is Year.

Used Dates

These are the processed payroll results whose Payment Dates or Payroll Segment End Dates are within the Declaration Period.

Period Begin Date and Period End Date

Specify the dates of the declaration period.

Pay Groups

You must enter at least one paygroup in this region of the page. If you have a single extraction ID for all of your paygroups, you should list them all in this region.

Entering Extraction Parameters

Access the Parameters Page, (Global Payroll & Absence Mgmt, Absence & Payroll Processing, Define Calendars, Define Extraction Data FRA, Parameters).

Launching the Run Extraction Process

Access the Run Extraction FRA Page (Global Payroll & Absence Mgmt, Social Security / Insurance, Run Extraction FRA).

When the process has successfully completed, the GPFR_AF_EXTRACT table is populated based on the Extraction ID definition and the Run Control parameters.

Extraction ID	Select an Extraction ID to determine which nodes are displayed.
Debug Mode	Select to generate a log file with the extraction run.
Group List ID	Use this option when you generate test files, or corrective files.

Viewing and Updating Extracted DUCS Data Using Application Framework

This section provides an overview of extracting DUCS data and discusses how to:

Select structures to view.
Apply additional filters.
Update data.

Understanding Viewing and Updating Extracted DUCS Data

Use the Update Extraction Data FRA Component to view and update the extraction results and identify possible issues.

You can then update any incorrect data in the HR application and selectively rerun any employees or records that need to be updated. The system enables you to perform as many runs as you need for an Extraction ID, until the results in the GPFR_AF_EXTRACT table are correct. Each time the incorrect data is deleted, replaced by the new extracted data, and then inserted into any previously extracted data according to the DUCS norm sorting rules.

Important! If you update any data through this component, and then run the process again, your manual input is overridden. Both manual updates and Extraction ID runs populate the same extraction table, so manual updates are not stored separately. Therefore, if you need to make manual updates, you should perform them after the last run of a given Extraction ID.

Since there may be a large number of rows generated in the GPFR_AF_EXTRACT table, and checked by many different users, this component offers various levels of filtering, to enable you to easily view the data you need.

Pages Used to View and Update DUCS Data

Page Name	Definition Name	Navigation	Usage
Node/Attr Filter	GPFR_DA_RUNCNTL	Global Payroll & Absence Mgmt, Social Security / Insurance, Update Extraction Data FRA, Node/Attr Filter	Select the structures and records you want to view.
Other Filters	GPFR_AF_UPDT_2	Global Payroll & Absence Mgmt, Social Security / Insurance, Update Extraction Data FRA, Other Filters	Select other filters that are displayed based on the structures and records previously selected.
Update Data	GPFR_AF_UPDT_FINAL	Global Payroll & Absence Mgmt, Social Security / Insurance, Update Extraction Data FRA, Update Data	Displays the results related to the filters selected on the Node/Attr Filter and the Other Filters pages.

Selecting Structures to View

Access the Node/Attr Filter page (Global Payroll & Absence Mgmt, Social Security / Insurance, Update Extraction Data FRA, Node/Attr Filter).

Applying Additional Filters

Access the Other Filters page (Global Payroll & Absence Mgmt, Social Security / Insurance, Update Extraction Data FRA, Other Filters).

Use the Other Filters page to select other filters that are displayed based on the structures and records previously selected.

Updating Data

Access the Update Data page (Global Payroll & Absence Mgmt, Social Security / Insurance, Update Extraction Data FRA, Update Data).

The Update Data page displays the results related to the filters you selected on the two first pages. You can then refine the data display by entering data in the Company, Estab ID (establishment ID), Empl ID, Empl Record, Structure, and Rubrique fields, then clicking the Filter button.

An export to Excel process is available, which shows the data displayed on the Update Data page.

Important! For technical reasons, regardless of the filters selected, the number of rows displayed on the Update Data page is limited to 5000. You may change this limit in PeopleTools, although you may then experience downgraded performance.

Check Done

Select to indicate that the data has been checked. The Check Done field is automatically deselected if you re-run the process on the same data.

Node Data

The Node Data tab enables you to view the structure and record names and values used to produce the final file. However, the values displayed here come from the HRMS application in a raw format. These values are formatted according to the DUCS norm at the file generation step.

Details

The Details tab displays data that helps you check the extracted data, even though all of the displayed data is not required in each row of the final file. The Details tab displays the following information:

Company
Establishment ID
Employee ID
Employee Record Number
Situation Begin Date
Situation End Date

Generating DUCS Files Using Application Framework

This section discusses how to generate DUCS files

Page Used to Generate DUCS files

Page Name	Definition Name	Navigation	Usage
Create File FRA	GPFR_AF_RUNFILE	Global Payroll & Absence Mgmt, Social Security / Insurance, Create File FRA	Generate the final DUCS file.

Generating the Final DUCS File

Once the content of the GPFR_AF_EXTRACT table is complete and correct, Access the Create File FRA page (Global Payroll & Absence Mgmt, Social Security / Insurance, Create File FRA) to generate the final file.

Enter the following information on the run control page:

Select an Extraction ID
Select a test indicator, Test or Real.
Select the File field to produce the final DUCS file.
Indicate the path to the location of the generated file.
Select the Report field to produce a PDF report with the generated DUCS file.

The content of this PDF document is the same as the generated DUCS file, with additional record descriptions.

The flat file is generated by a SQR program, which contains all of the DUCS norm formatting rules.

Period Format	Values are Month, Other, Quarter, Year.
Declared Year	Specify a value in this field only when the Period Format is Year.
Used Dates	These are the processed payroll results whose Payment Dates or Payroll Segment End Dates are within the Declaration Period.
Period Begin Date and Period End Date	Specify the dates of the declaration period.