PeopleSoft Global Payroll for Mexico 9.1 PeopleBook

Creating Payslips

This chapter provides an overview of the payslip definition process and discusses how to:

Define payslip sort IDs.
View payslips.
Run the payslip report.

Understanding the Payslip Definition Process

In Mexico, companies have to provide a standard payslip that contains information such as the number of worked days and wages. The payslip is delivered to employees depending on the payment frequency (Weekly, Biweekly, Semimonthly, or Monthly).

In Global Payroll for Mexico, you can define the criteria to print out your payslips, so that it displays exactly the information you require. You can prioritize the sort criteria and select the earnings and deductions you want included in the payslip.

To define payslips:

(Optional) Create a Group Criteria in HR.
Create a Group ID Definition on the Group Build - Group Definition component in HR.

You must have defined a Group ID before you can generate a payslip in Global Payroll for Mexico. Every time you run the payslip process, the Group ID is refreshed.
Define the sort criteria for your payslip on the Sort IDs MEX page.
Select the earnings and deductions you want included on the payslip on the Element Lists MEX page.
Generate the payslip on the Payslip Report page.

Note. The Element Lists MEX page can be used for payslips, as well as for the Payroll Results Register and the termination/layoff letters. The Element Lists MEX page is discussed in another chapter in this PeopleBook. The Group Definition page and the Group Criteria page are discussed in the PeopleSoft HCM 9.1 Application Fundamentals PeopleBook.

The Payslip page launches a Job (GPMXPYSL) containing two processes in the sequence:

The Structured Query Report (SQR) GPMXPS01 prints the payslip report and provides self-service related information for ePay if ePay is licensed.
The GP_EPAY Application Engine process uses the payslip report and self-service related information provided by the prior processes in this job to create self-service payslips for each payee. If ePay is not licensed, this process will report that ePay has not been licensed and will complete with success.

See Setting Up View Payslip.

Note. When running the GPMXPYSL Job, the following Type and Format options can be used with ePay: None and None (defaults to Web and PDF), or Web and PDF or File and PDF. If using File and PDF, do not use a modified output destination from the Process Scheduler Request page.

Defining Payslip Sort IDs

To define payslip sort IDs, use the Sort IDs MEX (GPMX_SORTID) component.

This section discusses how to define sort IDs.

Page Used to Define Sort IDs

Page Name	Definition Name	Navigation	Usage
Sort IDs MEX	GPMX_SORTID	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Sort IDs MEX, Sort IDs MEX	Define the printing order selection for the payslip. The Sort ID is used in the payslip generation process.

Defining Sort IDs

Access the Sort IDs MEX page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Sort IDs MEX, Sort IDs MEX).

Sort By

Define what you want the payslip to sort by first. Values include Company, Department, Employee ID, Employee Name, Employee Type, Location, Pay Group, Pay Entity, and Supervisor Code. Once you've defined your sort criteria, this is the order in which the payslip will print information.

Then By

Select what the next sort criteria will be. You can define sorting of up to five criteria. Values are the same for all Sort fields.

In descending order

Select if you want the sort order to be in descending order. The default is in ascending order, so if you want to print in descending order, you must specify this by selecting this check box.

Viewing Payslips

If you licensed ePay, employees can view their payslips online using the self-service View Payslip transaction. To aid in resolving questions raised by employees about their payslips, the payroll administrator can view employees' self service payslips in an online view that replicates the employees' view.

Running the Payslip Report

This section discusses how to run the payslip report.

Page Used to Run the Payslip Report

Page Name	Definition Name	Navigation	Usage
Create/Print Payslips MEX	GPMX_RC_PAYSLIP	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips MEX, Create/Print Payslips MEX	Generates the payslip. Note that you must first define the Group ID to generate the payslip. All groups selected in the Group ID field will automatically be created during the payroll run.

Sort By	Define what you want the payslip to sort by first. Values include Company, Department, Employee ID, Employee Name, Employee Type, Location, Pay Group, Pay Entity, and Supervisor Code. Once you've defined your sort criteria, this is the order in which the payslip will print information.
Then By	Select what the next sort criteria will be. You can define sorting of up to five criteria. Values are the same for all Sort fields.
In descending order	Select if you want the sort order to be in descending order. The default is in ascending order, so if you want to print in descending order, you must specify this by selecting this check box.