PeopleSoft Global Payroll for China 9.1 PeopleBook

Generating Payslips

This chapter provides an overview of payslip generation and discusses:

How to create and print payslips.
Processes in the Payslip job.
How to view payslips online.

Understanding Payslip Generation

The payslip template controls the layout of the printed payslips. You print payslips by calendar group ID. You can run payslips for particular pay entities, pay groups, departments, locations, or payees.

You can print payslips for:

An entire calendar group ID.
Individual payees for the selected calendar group ID.
Groups of payees in the selected calendar group ID by pay entity, pay group, department, or location.

Only one grouping can be specified for a pay run.

The default delivery option, if no option is specified on the payslip template or at the payee level, is the employee's home address.

Creating and Printing Payslips

This section discusses how to generate payslips.

Prerequisites

Before generating a batch of payslips. you must:

Define the payslip template to be used.
Link the payslip template to the appropriate pay groups.
Define any messages to be printed on the payslip.
Create delivery option overrides to accommodate the needs of individual payees if necessary.

Pages Used to Create and Print Payslips

Page Name	Definition Name	Navigation	Usage
Create/Print Payslips CHN	GPCN_RUNCTL_PSLP	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips CHN	Generate and view payslips for all employees or for a specified segment of the employee population.
Pay Entity List	GPCN_PSLP_PE_RC	Click the Pay Entity List link on the Create/Print Payslips CHN page.	Enter one or more pay entities to be processed in the current payslip run.
Pay Group List	GPCN_PSLP_PG_RC	Click the Pay Group List link on the Create/Print Payslips CHN page.	Enter one or more pay groups to be processed in the current payslip run.
Department List	GPCN_PSLP_DPT_RC	Click the Department List link on the Create/Print Payslips CHN page.	Enter one or more departments to be processed in the current payslip run.
Location List	GPCN_PSLP_LOC_RC	Click the Location List link on the Create/Print Payslips CHN page.	Enter one or more locations to be processed in the current payslip run.
Payee List	GPCN_RUNCTL_SEC	Click the Payee List link on the Create/Print Payslips CHN page.	Enter one or more payees to be processed in the current payslip run.

Generating Payslips

Access the Create/Print Payslips CHN page (Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips CHN).

Language

Select the language in which the payslips will be printed.

Note. Pay groups should be assembled by the languages that their members speak so as to meet the printing and employees' viewing requirements.

Calendar Group ID

Select a calendar group ID for which to produce payslips. The prompt table for Calendar Group ID return all calendar groups that have been finalized.

Stream Number

If the payees belonging to the selected calendar group have been split into streams, payslips can be run for a particular stream.

Pay Entity List, Pay Group List, Department List, Location List, and Payee List

Click to access secondary pages that enable you to add one or more pay groups, departments, and so forth to be processed in the current payslip run.

For the Pay Entity and Pay Group options, you select only pay entities or pay groups, respectively.

For the Department and Location options, you select setIDs and then departments or location codes, respectively.

For the Payee List option, you select only employee IDs.

Internal Sort Order

Sort Keys

You can sort the payslips that are produced from the run by using up to three sort keys. If you select Not Applicable, the program prints the payslips by employee name.

Note. If you select employee name as a sort option, the payslips are sorted by the payees' Han Yu Pin Yin name.

Processes in Payslip Job

The Payslip page launches a job (GPCNPYSL) containing two processes in sequence:

The GPCNPY01 Structured Query Report (SQR) prints the payslip report.
If you have licensed PeopleSoft ePay, then the GP_EPAY Application Engine process uses the payslip report and self-service related information provided by the prior processes in the job GPCNPYSL to create both printed and self-service payslips for each payee.

Viewing Payslips Online

If you have licensed PeopleSoft ePay, then after the payslip generation process is complete and ePay processing has been successful, an employee can view and print his or her payslips online by selecting Self Service, Payroll and Compensation, View Payslips. Both the online view and the printed payslip are based on the layout defined in the payslip template.

Language	Select the language in which the payslips will be printed. Note. Pay groups should be assembled by the languages that their members speak so as to meet the printing and employees' viewing requirements.
Calendar Group ID	Select a calendar group ID for which to produce payslips. The prompt table for Calendar Group ID return all calendar groups that have been finalized.
Stream Number	If the payees belonging to the selected calendar group have been split into streams, payslips can be run for a particular stream.
Pay Entity List, Pay Group List, Department List, Location List, and Payee List	Click to access secondary pages that enable you to add one or more pay groups, departments, and so forth to be processed in the current payslip run. For the Pay Entity and Pay Group options, you select only pay entities or pay groups, respectively. For the Department and Location options, you select setIDs and then departments or location codes, respectively. For the Payee List option, you select only employee IDs.