PeopleSoft HR 9.1 PeopleBook: Administer Workforce

Getting Started with Administer Workforce

This chapter discusses:

Human Resources Administer Workforce overview.
Human Resources Administer Workforce business processes.
Human Resources Administer Workforce integrations.
Human Resources Administer Workforce implementation.

Human Resources Administer Workforce Overview

PeopleSoft Human Resources (HR) Administer Workforce provides the foundation for your human resource management system. The data entered into the Administer Workforce business process is available to all of the Human Resources business processes as well as the other applications in the PeopleSoft HVCM suite.

The Administer Workforce business process includes five basic steps:

Setting up the basic codes and formats needed for the business process.

Before you begin tracking worker data, it's helpful to set up codes to help you streamline human resource processes for such areas as visas and permits, salary classifications, unions, banking, employment contracts, and checklists. Setting up these codes simplifies data entry and helps ensure that you have consistent information in records across all functions of your human resources system—from recruitment to benefits. If you're managing a workforce in Australia, Belgium, Canada, France, Germany, Hong Kong, Italy, Japan, Malaysia, Mexico, The Netherlands, New Zealand, Singapore, Spain, Switzerland, the United Kingdom, or the United States, you'll also set up any codes necessary for administering your workers in those countries.
Adding a person's human resources record into the system.

When you bring a new person into your organization, create a record that includes this information:
- Personal data, such as name, address, personal relationships, and organizational relationships, such as employee or contingent worker.
- Job data, such as supervisor, department, job code, and compensation details.
Entering additional data into the record.

In addition to the data that you enter when you add a new record, the data you can track includes:
- Tenure with your organization.
- Prior work experience.
- Company property and credit cards issued to the employee.
- Business expenses.
- Emergency contact information.
- Visas, passports, and other identification data.
- Driver's license information.
- Bank accounts.
- Volunteer activities.
- Employee membership in unions, works councils, or labor agreements.
- Country-specific information for workers in Australia, Belgium, Brazil, Canada, France, Germany, Hong Kong, India, Italy, Japan, Malaysia, Mexico, The Netherlands, New Zealand, Singapore, Spain, Switzerland, the United Kingdom, or the United States.
Updating the record.

Over time, you'll need to enter changes to a person's human resources record, such as changes of name, address, marital status, and organizational status; promotions; transfers; and leaves of absence. You can also track employee grievances and disciplinary actions imposed on employees by your organization.
Viewing and reporting on worker data.

You can view summary information about your workers and run a variety of different reports to review and analyze your workforce.

Human Resources Administer Workforce Business Processes

PeopleSoft HR Administer Workforce provides these business processes:

Administer adding a person to the workforce.
Manage workforce data.
Administer country-specific functionality.
Manage country-specific workforce data.
(USF) Administer Personnel Action Requests and automatic actions.
(USF) Manage leave.
Manage workforce reporting.

We discuss these business processes in the business process chapters in this PeopleBook.

Human Resources Administer Workforce Integrations

PeopleSoft HR Administer Workforce integrates with these PeopleSoft applications:

All PeopleSoft HCM applications.
Other PeopleSoft applications.
Other third-party applications.

We discuss integration considerations in the implementation chapters in this PeopleBook.

Human Resources Administer Workforce Implementation

PeopleSoft Setup Manager enables you to generate a list of setup tasks for your organization based on the features that you are implementing. The setup tasks include the components that you must set up, listed in the order in which you must enter data into the component tables, and links to the corresponding PeopleBook documentation.

PeopleSoft HR Administer Workforce also provides component interfaces to help you load data from your existing system into the Administer Workforce business process tables. Use the Excel to Component Interface utility with the component interfaces to populate the tables.

This table lists all of the components that have component interfaces:

Component	Component Interface	References
CHKLST_ITEM_TBL	CI_CHKLST_ITEM_TBL	See Creating Checklists.
CNT_CLAUSE_TABLE	CNT_CLAUSE_TABLE	See Pages Used to Track Workforce Contracts.
SALARY_PLAN_TABLE	SALARY_PLAN	See Setting Up Salary Plans, Grades, and Steps.

Other Sources of Information

In the planning phase of your implementation, take advantage of all PeopleSoft sources of information, including the installation guides, table-loading sequences, data models, and business process maps.