PeopleSoft Pension Administration 9.1 PeopleBook

Preparing Pension Payments

This chapter provides an overview of payment streams and discusses how to:

Record payee elections.
Schedule payments.

Understanding Payment Streams

There are several reasons why you might set up multiple payments to a single payee. The simplest case is when a payee receives a benefit from more than one plan. In this case, you set up multiple retiree jobs, and set up separate payment schedules under each job.

Sometimes, however, there are separate payment streams within a single plan. This occurs when some aspect of the payment, typically the optional form or the funding provider, is different for a portion of the benefit. You set up both payment streams under the same record number (Rcd#), and distinguish between the payment streams with a payment number.

For example, suppose an employee has the option to withdraw contributions as a lump sum and take the remainder of the pension benefit as a single life annuity. In this case, the lump sum portion of the payment represents a separate payment stream from the annuity portion. A similar situation occurs when a pension is funded by two different providers—for example, following a merger or acquisition.

When you have two separate payment streams, the payment statuses are independent. Both payments can be active, or you can stop, defer, or suspend one payment stream without affecting the other.

Recording Payee Elections

This section provides an overview of payee elections, lists the pages used to define payee elections, and discusses how to:

Identify the payee's optional form selection.
Review optional form choices and select one.
Define payment-related information.

Understanding Payee Elections

Payee elections are the choices that participants make with regard to their pension payments. These include the optional form of payment, tax withholding elections, direct deposit data, and deduction information.

You can monitor the receipt of election forms using the Assign Activity List page. Additionally, there are specific pages where you record the actual elections.

You only record optional form of payment selections for retirees and QDRO alternate payees. Beneficiaries do not make this selection because their payments are based on the original employee's choice. Be sure to record the optional form of payment selection before scheduling the payment; this enables the system to enter payment amounts into the schedule automatically.

All payees require tax elections. Direct deposit information and deduction information are optional. This information is not needed to schedule a payment, but it is needed before you actually start paying a person.

Pages Used to Define Payee Elections

Page Name	Definition Name	Navigation	Usage
Identify Optional Form	PA_RT_EMP_FORM	Pension, Payments, Identify Optional Form, Identify Optional Form	If you use Pension Administration to calculate optional forms of payment for a retiree or a QDRO alternate payee, you can record the payee's selection here. When you record the information here, the system calculates amounts that can be automatically transferred to the payment schedule page when you schedule payments.
Identify Payment-Related Info	PA_RT_EMP_XFER	Pension, Payments, Identify Payment-Related Info, Identify Payment-Related Info	Record other payment-related information.

Identify the Payee's Optional Form Selection

Access the Identify Optional Form page (Pension, Payments, Identify Optional Form, Identify Optional Form).

Note. If you do not schedule payments using system calculated values, you do not need to record the optional form of payment selection on this page.

Form Selected and Payment Amounts

If the Form Selected field and the Payment Amounts group box are blank, you have not yet recorded an optional form of payment selection.

Employee Options

When an employee's optional form of payment choices come from a system calculation, you can prompt for the same list of choices that the employee had. To do that, you fill in the fields in this group box, then click the View Optional Forms Available button.

Plan	Indicate the plan that was the basis for the employee's choice.
Calc Name (calculation name)	Indicate the calculation name that was the basis for the employee's choice.
Optional Forms Set	Indicate the optional forms set that was the basis for the employee's choice. This is necessary because a calculation can produce several different sets of values. For example, there may be forms sets based on early retirement and normal retirement. Contributory plans may also have separate form sets for the employee- and employer-paid portions of a benefit.
Payment Number	Enter a payment number. You use this number to distinguish among multiple payment streams, if necessary. If there is only a single payment stream, enter 1. If there are multiple streams, number them sequentially.
View Optional Forms Available	Click this link to see a scrolling list of the optional forms of payment. All other fields disappear. Note. This option is only available in new rows. After you save an optional form selection, you cannot redisplay the choices without first deleting the row.

Reviewing Optional Form Choices and Selecting One

Access the Identify Optional Form page (Pension, Payments, Identify Optional Form, Identify Optional Form), then enter employee information and click the View Optional Forms Available link.

Using the Scrolling List of Forms

Each form is identified by the form name, the percent continued for forms with a survivor benefit, and the guaranteed payments for term certain and certain and continuous forms.

<check box>	Select to identify the form of payment that an employee has chosen.
Accept Form Selection and Return to Previous Page	Click to copy the selected form to the previous page.

If there are multiple payment streams based on system calculations, be sure to set up optional form of payment selections for each stream. To do this, insert an additional row for the second payment stream.

Note. The guaranteed payments are the number of years of guaranteed payments, not the actual number of payments.

For each form, you see the associated payment amounts, labeled Payment Amount 1 through Payment Amount 4. The type of payment in each field depends on the form. Payment Amount 1 is always the initial payment amount. For example, if the form is Joint and Survivor Annuity, Payment Amount 1 is the retiree amount and Payment Amount 2 is the survivor amount, while if the form is Level Income Option, the first amount is the pre-SSRA amount and the second amount is the post-SSRA amount.

Some forms may have zero amounts. These are forms that are offered by a plan, but are not available to a particular employee. These could include joint and survivor forms of payment for employees with no beneficiaries, level income options for employees older than the level income age, and any form of payment for an employee whose lump sum falls under the small benefit cashout threshold.

There are four types of retiree payments:

Retiree Payment Type	Description
Retiree Amount	Amount due to the retiree. Except in the case of lump sums, this is normally a monthly amount payable until death.
Retiree Pre-SSRA Amount (retiree pre-social security retirement age amount) Retiree Post-SSRA Amount	Under a level income option (LIO), the retiree's benefit is higher before the retiree reaches social security retirement age (SSRA), and is lower afterwards when the retiree has presumably started receiving social security benefit. Therefore, LIO forms produce two separate retiree amounts, identified as the pre- and post-SSRA amounts.
Pop Up Amount	Under a pop-up form of payment, the retiree amount increases if the beneficiary predeceases the retiree. The pop-up amount is this increased retiree amount.

There are four types of beneficiary payments:

Payment Type	Description
Plan Beneficiary Amount	Amount payable to a spouse beneficiary on the retiree's death. This can come from two different sources: a joint and survivor form (or any form which includes a percent continued) elected by the retiree, and an automatic plan benefit for which there is no actuarial reduction.
Non-spouse Beneficiary Amount	Amount payable to a non-spouse beneficiary after the retiree's death under a joint and survivor form of payment.
Spouse Demonstration J&S (spouse demonstration joint and survivor)	If a married retiree selects a non-spouse beneficiary, the retiree's spouse is entitled to know the amount that would have been payable to the spouse had the retiree named the spouse as the beneficiary, instead of naming a non-spouse beneficiary. This is different from the non-spouse beneficiary amount because the actuarial adjustment is based on the spouse's age, rather than the non-spouse beneficiary's age. This type of payment is not actually available for payments; it is informational only.
Survivor Amount	In a last to survive form of payment, the amount due to the retiree or spouse after the other one has died.

Defining Payment-Related Information

Access the Identify Payment-Related Info page (Pension, Payments, Identify Payment-Related Info, Identify Payment-Related Info).

Personal Data Record and Job Record

Because you have already set up the payee's personal data and job data, you do not usually need to return to those pages when you set up payments. However, if there has been a change of address or other relevant data, you can use the Personal Data Record and Job Record buttons to navigate to the appropriate page.

Direct Deposit Record and Tax Records

The Direct Deposit Record and Tax Records buttons take you to the PeopleSoft Payroll for North America pages, where you record employee direct deposit and tax election information. Tax elections are always required. Direct deposit information is required for employees who want to take advantage of this option.

Note. There are no default tax elections. You must enter tax elections in order to pass this information along to the third-party trustee who cuts your pension checks.

General Deductions

The General Deductions button takes you to the General Deduction Data page, where you sign up retirees for non-benefit deductions, such as garnishments. You can also use general deductions for benefit deductions if your deduction is a flat amount or a percentage of gross pay. You do not need to run a process to calculate the deduction. The instructions picked up by the trustee extract, a flat amount or a percentage of gross pay, are sufficient for your trustee to determine the deduction amount.

You can use the General Deduction Data page to set up medical or other benefit deductions if you know the deduction amount, and you do not want to go through the more complex process of administering benefit deductions using PeopleSoft HR: Manage Base Benefits or PeopleSoft Benefits Administration.

Note. Each button on this page opens a new page. Remember to close pages when you finish with them.

Benefit Deductions

The Benefit Deductions button takes you to the Benefit Program Participation page, where you enroll retirees in benefit programs. Enrolling retirees in benefit programs does not automatically sign them up for medical or other benefits; it simply establishes that they're eligible for such benefits. To learn more about using the PeopleSoft HCM system to manage retiree benefits, refer to your PeopleSoft HR: Manage Base Benefits and PeopleSoft Benefits Administration documentation.

Note. Benefit deduction elections only translate into actual deduction amounts if you use PeopleSoft Payroll Interface to calculate the deductions amounts. To run the deduction calculation, use the Deduction Calculation Run Ctl page.

With the exception of the Personal Data Record and Job Record links, the links on the Identify Payment-Related Info page are shortcuts to take you to other pages in the PeopleSoft system. You can also navigate directly to these pages:

Button	Page Navigation	See Also
Direct Deposit Record	Payroll for North America , Employee Pay Data USA, Request Direct Deposit	See Setting Up Direct Deposits.
Tax Records	Payroll for North America, Employee Pay Data USA, Tax Information, Employee Tax Information Rpt	See (USA) Entering U.S. Employee Tax Data.
General Deductions	Payroll for North America, Employee Pay Data USA, Deductions, Create General Deductions	See Setting Up Employee General Deductions.
Benefits Deductions	Benefits, Enroll in Benefits, Assign to Benefits Program	See Building Base Benefit Programs.

Entering and Reviewing Rollover Information

This section provides an overview of defined benefit Plan rollovers and discusses how to:

Enter rollover information for a payment schedule or a manual schedule.
Enter rollover account information for a payment schedule or a manual schedule.
Enter rollover institution information for a payment schedule or a manual schedule.
Enter rollover information for a contribution withdrawal.
Enter contribution rollover account information.
Enter contribution rollover institution information.
Review Trustee Extract flat file content for Payment Schedules or Manual Schedules.
Review Trustee Extract flat file content for contribution withdrawals.

Understanding Defined Benefit Plan Rollovers

Internal Revenue Code Section 401(a)(31) requires qualified Defined Benefit Plans to allow rollovers out of the Plan to other qualified plans or to individual retirement accounts (IRAs). For most plans this requirement is in effect for distributions after 12/31/2001.

Rollovers can come from two sources: a) a payment schedule or a manual schedule, or b) contribution withdrawal.

Note. A payment schedule and manual schedule use the same component and the same pages and tables. Therefore, the combination of a payment schedule and a manual schedule is considered just one source and not two sources of rollovers.

When rollover information is entered with regard to a payment schedule or a manual schedule, a retiree payment process is run in preliminary mode and then in confirmation mode. Rollover information appears in the Trustee Extract flat file. A rollover amount from a payment schedule or a manual schedule may include an amount from a one-time adjustment.

When rollover information is entered for a contribution withdrawal, a retiree payment process is run in preliminary mode and then in confirmation mode. Rollover information appears in the Trustee Extract flat file and is displayed online.

Purge processing deletes rollover information appropriately.

Pages Used to Enter and Review Rollover Information

Page Name	Definition Name	Navigation	Usage
Payee Payment Provider	PA_RT_PAY_SCHED3	Pension, Payments, Request Payment Schedule, Payee Payment Provider	Enter descriptive information about a payment.
Payee Manual Provider	PA_RT_PAY_SCHED3	Pension, Payments, Create Manual Schedule, Payee Manual Provider	Enter descriptive information about a payment.
Payment Rollover Account	PA_RT_SCHED_RLOVR1	Click the Rollover Information link on the Payee Payment Provider page or the Payee Manual Provider page.	Enter descriptive information about a rollover account.
Rollover Institution page	PA_RT_SCHED_RLOVR2	Click the Rollover Information link on the Payee Payment Provider page or the Payee Manual Provider page, then click the Rollover Institution tab.	Enter information for a rollover institution.
Withdraw Contribution	PA_WTHDRW_CTB	Pension, Payments, Withdraw Contribution, Withdraw Contribution	Enter the transaction when an employee elects to withdraw contributions.
Contribution Rollover Account	PA_CONTR_RLOVR1	Click the Rollover Information link on the Withdraw Contribution page.	Enter account information.
Rollover Institution page	PA_CONTR_RLOVR2	Click the Rollover Information link on the Withdraw Contribution page.	Enter information for a rollover institution.

Entering Rollover Information for a Payment Schedule or a Manual Schedule

Access the Payee Payment Provider page (Pension, Payments, Request Payment Schedule, Payee Payment Provider or Pension, Payments, Create Manual Schedule, Payee Manual Provider)

Rollover

Select this check box to initiate a rollover.

Rollover Information

Click this link to access the Payment Rollover Account page in order to enter or review rollover information.

Entering Rollover Account Information for a Payment Schedule or a Manual Schedule

Access the Payment Rollover Account page (click the Rollover Information link on the Payee Payment Provider page).

Entering Rollover Institution Information for a Payment Schedule or a Manual Schedule

Access the Rollover Institution page - Payment Rollover Account (click the Rollover Information link on the Payee Payment Provider page, then click the Rollover Institution tab).

Click Edit Address to enter address information.

Entering Rollover Information for a Contribution Withdrawal

Access the Withdraw Contribution page (Pension, Payments, Withdraw Contribution, Withdraw Contribution).

Rollover

Select to enable Rollover Information link.

Rollover Information

Select to access the Payment Rollover Account page in order to enter or review rollover information.

Entering Contribution Rollover Account Information

Access the Contribution Rollover Account page (click the Rollover Information link on the Withdraw Contribution page).

Entering Contribution Rollover Institution Information

Access the Rollover Institution page (click the Rollover Information link on the Withdraw Contribution page).

Reviewing Retirement Payee Results for a Payment Schedule or a Manual Schedule

Access the Schedule Rollover page (Pension, Reports, Review Trustee Extract Content, Schedule Rollover).

Click on each Section tab to review section information.

Reviewing Retirement Payee Results for a Contribution Rollover

Access the Contribution Rollover page (Pension, Reports, Review Trustee Extract Content, Contribution Rollover).

Click on each Section tab to review section information.

Scheduling Payments

This section provides an overview of scheduled payments, lists the pages used to define payee payment schedules, and discusses how to:

Define a payee payment schedule.
Define payee payment providers.
Define a payee manual schedule.
Make one-time adjustments.
Schedule payments for terminated deferred-vested employees.

Understanding Scheduled Payments

In order to pay retirees with Pension Administration, you set up scheduled payments. If the system already has a record of the payment amount, you schedule payments in the Request Payment Schedule (PAY_SCHED) component.

For retirees, terminated deferred-vested employees, and QDRO alternate payees, you can use these pages when the payment is based on a system calculation, and you have recorded the payee's form of payment selection on the Identify Optional Form page.

For beneficiaries, you use these pages when there is already a payment schedule for the original employee and that schedule includes information about the beneficiary amount.

If the payment amount comes from a manual calculation, or if you are setting up a beneficiary for a retiree who was never in the PeopleSoft system, use the Payee Manual Schedule page to set up payments.

Both pages display the same information. If you set up a payment automatically, you can use the Payee Manual Schedule page to override the automatic entries, or to add effective-dated changes to the payment information. Conversely, payment information entered on the Payee Manual Schedule page is accessible, though not editable, on the Payee Payment Schedule page. When you apply cost of living adjustments, either manually or though the system's automated process, those adjustments appear on both pages.

Pages Used to Define Payee Payment Schedules

Page Name	Definition Name	Navigation	Usage
Payee Payment Schedule	PA_RT_PAY_SCHED	Pension, Payments, Request Payment Schedule, Payee Payment Schedule	Set up payments if you use a system calculation as the basis for your payments or if you set up beneficiary payments based on an existing retiree schedule. Stop payments in the event of a retiree's death.
Payee Payment Provider	PA_RT_PAY_SCHED3	Pension, Payments, Request Payment Schedule, Payee Payment Provider	Enter descriptive information about a payment.
Payee Manual Schedule	PA_RT_PAY_SCHED4	Pension, Payments, Create Manual Schedule, Payee Manual Schedule	Set up the schedule when you schedule payments for payees who do not have payment amounts already in the system, either in a system calculation or, for beneficiaries, in a retiree's payment schedule.
Make One-Time Adjustments	PA_RT_ADJ_SCHED	Pension, Payments, Make One-Time Adjustments, Make One-Time Adjustments	Schedule one-time payments. Note. Occasionally, you need to make payments that are not based on the payee's regular pension benefit.

Defining a Payee Payment Schedule

Access the Payee Payment Schedule page (Pension, Payments, Request Payment Schedule, Payee Payment Schedule).

Plan Information

For employees and QDRO alternate payees, the system automatically transfers the information from the Identify Optional Form page onto the Payee Payment Schedule page. The Benefit Plan, Calc Name and Payment Number fields automatically appear, along with information about the form of payment, and a list of the payment options available for that form. If you set up multiple payment streams in the same plan (for example, multiple payment numbers), the system picks up the first one; insert additional rows so you can set up the additional payment streams. If you have not entered an optional form selection, you need to go back and do that first, or use the Payee Manual Schedule page.

For beneficiaries, the system automatically transfers the information from the payment schedule of the original employee. For example, if Roger retires with a 50 percent joint and survivor payment option, his payment schedule shows both the amount of his retiree payments, 1,000 USD, and the amount of the beneficiary payments for his wife Liz: 500 USD. The system maintains this information through the life of Roger's payments. If Roger receives a 5 percent cost of living adjustment, his payment record shows the increased amounts for both Roger and Liz: 1,050 USD and 525 USD respectively. When you set up Liz's payments, the system gets the current beneficiary amount from Roger's payment schedule.

If Roger receives benefits from multiple plans, he has multiple record numbers (Empl Record number). You have set up two records for Liz, one under each record number. The system matches Liz's record to the appropriate one of Roger's records in order to get the appropriate information.

Payment Information

Effective Date and Payment Status	The Effective Date and Payment Status fields control the actual payments. When you run the payment process, the system compares the effective date to the pay period end date to determine the current row. Possible Payment Status values include: Active: When the current row has an active status, the system creates a payment record with the payment amount you choose. Deferred: There is no payment. Use when setting up terminated deferred-vested employees. Stopped: There is no payment. Suspended: There is no payment. The payment status also impacts the payee's pension status. When the payment process discovers an initial payment, it puts the payee into the in pay pension status. When the system discovers that payments have been suspended or deferred, it sets the pension status to deferred, and when it discovers that payments have been stopped, it sets the pension status to payment complete. As the system switches the pension status, it retains the prefix that identifies the payee type: retiree (or disability retiree), terminated deferred-vested employee, beneficiary, or QDRO alternate payee. PeopleSoft's effective dating enables you to set up payment instructions as far in advance as you need. For example, if Meredith selects a ten year certain form of payment, you can enter an active row effective as of the benefit commencement date and a stopped row effective ten years later. If Luis selects a level income option, you can set up one row with the pre-SSRA payment amounts and another row, future dated to the date when Luis attains social security retirement age, with the post-SSRA amount. Note. You can also use this page to stop payments in the event of a retiree's death. This is discussed in "Administering Pension Payees."
Payment Reason	When you schedule payments on the Payee Payment Schedule page, retirees, terminated vested employees, and QDRO alternate payees, automatically have a payment reason of System Calculated. For beneficiaries, the system automatically sets the payment reason to Benef. When you schedule payments from the Payee Manual Schedule page, you have additional options for this field. The payment reason is informational only; it does not affect payment processing.
Payment Choice	Specify which of the payment types to use by entering the number of your choice in the Payment Choice field. For example, if Yolanda selects a joint and survivor option with a spouse beneficiary, there are two choices: choice one is the retiree amount and choice two is the plan beneficiary amount. When Yolanda retires, you schedule payments for choice one. When she dies and you set up survivor benefits for her husband, you select choice two. Similarly, if Luis selects a level income option, you can set up one row with the pre-SSRA payment amounts and another row, future dated to the date when Luis attains social security retirement age, with the post-SSRA amount.
Form	This field describes the optional form of payment.
Payment Frequency	This field indicates the payment frequency. This is usually 12, since most pension payments are monthly.
Percent Continued	This field indicates what percentage of a retiree's benefit will continue to the surviving spouse when the retiree dies.
Guaranteed Payments	This field indicates how many years of payments are guaranteed for term certain forms of payment.

Payment Type <#>

Payment amounts relevant to the chosen form of payment appear in the bottom part of the page. There can be more than one type of payment. For example, there can be retiree amounts, plan (spouse) beneficiary amounts, or contingent (non-spouse) beneficiary amounts.

Total

The amount is the gross amount of the pension check. If a portion of the amount is attributed to employee after-tax contributions, then that portion is considered nontaxable.

Non Taxable

The nontaxable amount tells you how much of each pension check should be considered nontaxable.

Note. The amount is the total payable amount; the nontaxable amount is the nontaxable portion of the total amount. The taxable amount is the difference between the two.

Defining Payee Payment Providers

Access the Payee Payment Provider page (Pension, Payments, Request Payment Schedule, Payee Payment Provider).

Vendor ID

Use the Vendor ID field to specify a funding source for the payments. This information goes into the trustee extract. You can only specify one funding source for the payment stream. If you need to specify more than one funding source, you have to create multiple payment streams.

You enter providers and vendors into the system from the Provider table. This table is effective-dated, so the provider must be valid for the effective date of the payment. If you specify valid funding providers for your plan on the Plan Administration page, only those providers are available.

Designated Payee Name

Use the Designated Payee Name field if a pension check should be made out to someone besides a retiree. For example, if a retiree has been declared incompetent and a legal guardian has control of the retiree's finances, use this field.

Comment

Use this text field for any additional comments about the payment.

Defining a Payee Manual Schedule

Access the Payee Manual Schedule page (Pension, Payments, Create Manual Schedule, Payee Manual Schedule).

Plan Information

Benefit Plan	Enter the benefit plan for the payment.
Payment Number	Enter the payment number for the payment.

Note. There is no calculation name unless you're viewing payments originally entered through the Payee Payment Schedule page. After all, the reason you're using the manual scheduling is that you're not using a system calculation.

Payment Information

Effective Date and Payment Status	As on the Payee Schedule Payments page, the effective date and payment status control the actual payments.
Payment Reason	The payment reason, which was always set to System Calculated or Benef when you used a system calculation, now has other available values: Override, Manual, and COLA. When you run Pension Administration COLA processing, the system inserts effective-dated rows with the adjusted amounts; these rows use the COLA payment reason.
Payment Choice and Choice	Specify which of the payment amounts to use by entering a number in the Payment Choice field. Use the number in the Choice field to the left of the payment amount to identify the correct row.
Form, Guaranteed Payments, Payment Frequency, and Percent Continued	With manual scheduling, you have to enter the payment form by hand using these fields.

Payment Type <#>

Enter payment information for each type of payment for the selected form.

If the form of payment includes a survivor benefit, be sure to enter a row for the beneficiary, as well as the retiree. This row is necessary for automated scheduling of beneficiary payments. Similarly, use additional rows for other optional forms of payment that have more than one pension benefit amount: level income options and pop-up options. It is best to schedule these amounts up front so that cost of living adjustments are properly applied to all of the amounts.

Type , Amount , and Non-Taxable

Enter payment amounts manually using these fields.

Making One-Time Adjustments

Access the Make One-Time Adjustments page (Pension, Payments, Make One-Time Adjustments, Make One-Time Adjustments).

Benefit Plan and Payment Number

Enter the benefit plan and payment number that identify the regular payments associated with this adjustment. If a person is receiving benefits from two plans, you set up adjustments for each plan separately. The same rule applies when you set up separate payment streams within a single plan.

Note. Adjustments are only processed for payees who have a payment schedule established. Payments from the schedule can be stopped, but the schedule itself must be present.

Effective Date

The effective date indicates when to make an adjustment. The adjustment is made during the first pay run for a pay period concurrent with or later than the effective date. There is no stop date for the adjustment. Instead, the adjustment record is internally flagged as paid after the payment is made; this prevents the system from making the same payment twice.

Sequence Number

The sequence number enables you to make multiple adjustment with the same plan, payment number, and effective date. By separating the adjustments rather than scheduling one adjustment with the net amount, you add detail to your audit trail.

Adjustment Reason

Select an adjustment reason to explain why you're making the adjustment:

Recalc indicates a recalculation, typically introducing additional earnings data unavailable at the time of the initial calculation.

Retro Adj is for retroactive adjustments, such as those made after the administrative delay preceding a payee's first pension check.

Interest is for interest paid on late payments. For example, use this for the payments associated with recalculations or retroactive calculations. (Alternatively, you can include the interest component in the initial adjustment.)

Mid Period indicates reduced payments made when a pension check is prorated for a partial month. For example, a retiree dies in the middle of a month. You can either make a negative adjustment to the regularly scheduled payment or you can stop the regular payment and schedule a positive one-time payment.

Other applies to a variety of possible reasons.

Adjustment Type

You can use one-time adjustment to adjust balances, for example, for a retiree's estate refunds payments made after the retiree's death, or if you need to reallocate post-death payments from a retiree's balance to a beneficiary's balance. To do this, select Balance Adjustment. For regular adjustment, select Single Payment.

Note. The Review Payment Results page does not adjust running totals based on balance adjustments. When you schedule a balance-only adjustment, you should manually update the payment summary information.

Adjustment Amount

You can enter either a positive or negative adjustment amount. Negative adjustments amounts should only be scheduled for pay periods where there is a regular payment. Be careful to ensure that the reduction does not exceed the regular payment amount; Pension Administration does not support arrears processing.

Adjustable Amount Non Taxable

If a portion of the adjustment is nontaxable, enter that amount in the Adjustable Amount Non Taxable field. For negative adjustments, entering a nontaxable amount ensures that the reduction offsets the nontaxable amount in the regularly scheduled payment. Do not try to reduce the nontaxable amount beyond the regularly scheduled amount.

Scheduling Payments for Terminated Deferred-Vested Employees

You should set up a schedule for a terminated deferred-vested employee at the time of the termination, even though final payment information (form or payment selection and benefit commencement date) are not yet available. This schedule includes a "deferred" status marker to ensure that the system does not actually process the payments.

Pension benefits for a terminated deferred-vested employee are determined at the time the employee terminates. This means that the plan's liability with regard to this person is frozen. By scheduling the payments at this time, you make this information available for the actuarial valuation extract.

Non-employee payees do not require advance scheduling because, until payments commence, the original employee's benefit encompasses the amounts that will eventually be paid to the beneficiary or QDRO alternate payee.

Because a terminated deferred-vested employee's actual commencement date and optional form of payment selection are unknown at this time, schedule payments using a default form of payment and the benefit commencement date specified in the calculation. The deferred status on the schedule ensures that you do not start automatically paying the person on that date.

If a deferred benefit is based on a system-calculated amount, use the Identify Optional Form page to select the default form of payment. This ensures that when you schedule the payments, you schedule the appropriate amount.

Personal Data Record and Job Record	Because you have already set up the payee's personal data and job data, you do not usually need to return to those pages when you set up payments. However, if there has been a change of address or other relevant data, you can use the Personal Data Record and Job Record buttons to navigate to the appropriate page.
Direct Deposit Record and Tax Records	The Direct Deposit Record and Tax Records buttons take you to the PeopleSoft Payroll for North America pages, where you record employee direct deposit and tax election information. Tax elections are always required. Direct deposit information is required for employees who want to take advantage of this option. Note. There are no default tax elections. You must enter tax elections in order to pass this information along to the third-party trustee who cuts your pension checks.
General Deductions	The General Deductions button takes you to the General Deduction Data page, where you sign up retirees for non-benefit deductions, such as garnishments. You can also use general deductions for benefit deductions if your deduction is a flat amount or a percentage of gross pay. You do not need to run a process to calculate the deduction. The instructions picked up by the trustee extract, a flat amount or a percentage of gross pay, are sufficient for your trustee to determine the deduction amount. You can use the General Deduction Data page to set up medical or other benefit deductions if you know the deduction amount, and you do not want to go through the more complex process of administering benefit deductions using PeopleSoft HR: Manage Base Benefits or PeopleSoft Benefits Administration. Note. Each button on this page opens a new page. Remember to close pages when you finish with them.
Benefit Deductions	The Benefit Deductions button takes you to the Benefit Program Participation page, where you enroll retirees in benefit programs. Enrolling retirees in benefit programs does not automatically sign them up for medical or other benefits; it simply establishes that they're eligible for such benefits. To learn more about using the PeopleSoft HCM system to manage retiree benefits, refer to your PeopleSoft HR: Manage Base Benefits and PeopleSoft Benefits Administration documentation. Note. Benefit deduction elections only translate into actual deduction amounts if you use PeopleSoft Payroll Interface to calculate the deductions amounts. To run the deduction calculation, use the Deduction Calculation Run Ctl page.

Rollover	Select this check box to initiate a rollover.
Rollover Information	Click this link to access the Payment Rollover Account page in order to enter or review rollover information.

Rollover	Select to enable Rollover Information link.
Rollover Information	Select to access the Payment Rollover Account page in order to enter or review rollover information.

Benefit Plan and Payment Number	Enter the benefit plan and payment number that identify the regular payments associated with this adjustment. If a person is receiving benefits from two plans, you set up adjustments for each plan separately. The same rule applies when you set up separate payment streams within a single plan. Note. Adjustments are only processed for payees who have a payment schedule established. Payments from the schedule can be stopped, but the schedule itself must be present.
Effective Date	The effective date indicates when to make an adjustment. The adjustment is made during the first pay run for a pay period concurrent with or later than the effective date. There is no stop date for the adjustment. Instead, the adjustment record is internally flagged as paid after the payment is made; this prevents the system from making the same payment twice.
Sequence Number	The sequence number enables you to make multiple adjustment with the same plan, payment number, and effective date. By separating the adjustments rather than scheduling one adjustment with the net amount, you add detail to your audit trail.
Adjustment Reason	Select an adjustment reason to explain why you're making the adjustment: Recalc indicates a recalculation, typically introducing additional earnings data unavailable at the time of the initial calculation. Retro Adj is for retroactive adjustments, such as those made after the administrative delay preceding a payee's first pension check. Interest is for interest paid on late payments. For example, use this for the payments associated with recalculations or retroactive calculations. (Alternatively, you can include the interest component in the initial adjustment.) Mid Period indicates reduced payments made when a pension check is prorated for a partial month. For example, a retiree dies in the middle of a month. You can either make a negative adjustment to the regularly scheduled payment or you can stop the regular payment and schedule a positive one-time payment. Other applies to a variety of possible reasons.
Adjustment Type	You can use one-time adjustment to adjust balances, for example, for a retiree's estate refunds payments made after the retiree's death, or if you need to reallocate post-death payments from a retiree's balance to a beneficiary's balance. To do this, select Balance Adjustment. For regular adjustment, select Single Payment. Note. The Review Payment Results page does not adjust running totals based on balance adjustments. When you schedule a balance-only adjustment, you should manually update the payment summary information.
Adjustment Amount	You can enter either a positive or negative adjustment amount. Negative adjustments amounts should only be scheduled for pay periods where there is a regular payment. Be careful to ensure that the reduction does not exceed the regular payment amount; Pension Administration does not support arrears processing.
Adjustable Amount Non Taxable	If a portion of the adjustment is nontaxable, enter that amount in the Adjustable Amount Non Taxable field. For negative adjustments, entering a nontaxable amount ensures that the reduction offsets the nontaxable amount in the regularly scheduled payment. Do not try to reduce the nontaxable amount beyond the regularly scheduled amount.