Defining Reasons for Program and Class Status Updates

To define reason codes and map them to program or class statuses, use the Reason Codes (LM_RSNCD_TBL) component and the Reason Code Mapping (LM_CERT_STTS_RSN) component.

This topic provides an overview of program status updates and discusses how to:

Define reason codes for status changes.
Map reason codes to program statuses.

Pages Used to Define and Map Reason Codes

Page Name	Definition Name	Navigation	Usage
Reason Codes	LM_RSNCD_TBL	select Set Up ELM, then select Catalog, then select Reason Codes	Define reasons for changing program and class statuses.
Reason Code Mapping	LM_CERT_RSN	select Set Up ELM, then select Catalog, then select Reason Code Mapping	For a particular program status value, associate reasons for changing a learner's status.

Understanding Program Status Updates

The system uses statuses such as registered, in-progress, and dropped, to track a learner's progress through a certification program. While the system automatically updates the learner's status as various events occur, administrators can also update the status manually through the roster pages.

To enable administrators to provide a reason for making certain status changes, such as setting a learner's certification status to revoked or reissued:

Define codes that represent the reasons for updating a learner's program status.

Define reason codes on the Reason Codes page.
Associate the appropriate reason codes with each program status.

Map reason codes to statuses on the Reason Code Mapping page.
Identify the status for which administrators can select a reason.

Select the default statuses on the Install Defaults - Programs page. You can override these values for a given learning environment.

Reason Codes Page

Use the Reason Codes page (LM_RSNCD_TBL) to define reasons for changing program and class statuses.

Navigation

select Set Up ELM, then select Catalog, then select Reason Codes

Image: Reason Codes page

This example illustrates the fields and controls on the Reason Codes page.

Use this page to define reason codes that you select when updating a learner's program or class status

Type

Select the type of reason code:

Class: Select for class inactivation reasons.

Program: Select for program status update reasons.

Code

Enter the reason code.

Description

Enter a description for the reason code.

Reason Code Mapping Page

Use the Reason Code Mapping page (LM_CERT_RSN) to for a particular program status value, associate reasons for changing a learner's status.

Navigation

select Set Up ELM, then select Catalog, then select Reason Code Mapping

Image: Reason Code Mapping page

This example illustrates the fields and controls on the Reason Code Mapping page.

Select the reason codes to associate with a given program status. By default, the status of each reason code is set to Active. A reason code cannot be deleted after it has been used; however, you can set its status to Inactive so that it cannot be selected in the future.