Populating Learner Groups Through Batch Processing

This topic lists prerequisites and discusses how to populate learner groups through batch processing.

When you create a learner group, you have two options for populating the group: you can click the Populate Learner Group button on the Group page or you can run the Build Learner Group process (LM_LRNRGR_AE). If you have created automatically-maintained learner groups, you should schedule this process to run nightly or at some other regular interval.

When you run the process for all scheduled groups, the system updates all automatically-maintained, query-based learner groups that are due for a rebuild based on their defined run recurrence. It also refreshes any automatically-maintained, criteria-based learner groups that are affected by changes that have been made to learner or department profiles.

After you populate a learner group, you can view the members through the Maintain Learner Groups component.

Page Used to Populate Learner Groups Through Batch Processing

Page Name	Definition Name	Navigation	Usage
Populate Learner Groups	LM_LRNRGRP_RUNCNTL	select Enterprise Learning, then select Learner Groups, then select Populate Learner Groups, then select Populate Learner Group	Build learner groups by running the Build Learner Group process (LM_LRNRGR_AE).

Prerequisite for Populating Learner Groups through Batch Processing

Before you can populate learner groups through batch processing, you must define a learner group through the Learner Group component.

See Building Learner Groups.

Populate Learner Groups Page

Use the Populate Learner Groups page (LM_LRNRGRP_RUNCNTL) to build learner groups by running the Build Learner Group process (LM_LRNRGR_AE).

Navigation

select Enterprise Learning, then select Learner Groups, then select Populate Learner Groups, then select Populate Learner Group

Image: Populate Learner Groups page

This example illustrates the fields and controls on the Populate Learner Groups page.

Run Scheduled Learner Groups

Select to rebuild all automatically-maintained learner groups—criteria-based and query-based—that require a refresh. When you run the process, the system looks for all query-based learner groups that are scheduled for a rebuild as well as any criteria-based groups for which person or department data has changed since last running the process. It is likely that you will set up this process to run on a nightly batch process.

Learner Group ID

You can use this feature to refresh membership in a manually-maintained or automatically-maintained learner group.

Note: If refreshing membership in a manually-maintained learner group, any members that you manually added or removed from the group will be overwritten.