Sending Class Notifications

This topic provides an overview and discusses how to send class notifications.

Send class workflow notifications.
Send ad hoc class notifications.

Page Used to Send Class Notifications

Page Name	Definition Name	Navigation	Usage
Class Notifications	LM_RUNCTL_ACT	select Enterprise Learning, then select Notifications, then select Class Enter the run control ID.	Send class notifications.
Ad hoc Notification	LM_ACT_NOTIF	select Enterprise Learning, then select Catalog, then select Maintain Classes, then select Class Details Click the Send Notifications link on any page in the Maintain Classes component.	Send email messages about the class to instructors, learners, or other interested parties.

Page Name

Definition Name

Navigation

Usage

Class Notifications

LM_RUNCTL_ACT

select Enterprise Learning, then select Notifications, then select Class

Enter the run control ID.

Send class notifications.

Ad hoc Notification

LM_ACT_NOTIF

select Enterprise Learning, then select Catalog, then select Maintain Classes, then select Class Details

Click the Send Notifications link on any page in the Maintain Classes component.

Send email messages about the class to instructors, learners, or other interested parties.

Understanding Class Notifications

When the Learning Period Expiration, Min Enrol Met Alert, and Class Reminder notifications are triggered the system stores the email notifications in a temporary table. Use the Class Notifications page to run processes that send these notifications to recipients all at once.

Use the Learning Period Expiration Application Engine process (LM_ACT_LRNPD) to send email notifications that alert learners that the learning period of a class in which the learners are enrolled is going to expire in a given number of days.

Use the Min Enrollment Notification Application Engine process (LM_ACT_MINEN) to send email notifications that alert the class administrator that the minimum enrollment has not been met for a class.

Use the Class Reminder Notification Application Engine process (LM_ACT_RMNDR) to send email notifications that remind class instructors and enrolled learners that the class is scheduled to start soon.

You can also send email notifications on the fly with the ad hoc Notifications page.

Note: You should schedule these process to run at least once daily.

Class Notifications Page

Use the Class Notifications page (LM_RUNCTL_ACT) to send class notifications.

Navigation

select Enterprise Learning, then select Notifications, then select Class

Enter the run control ID.

Ad hoc Notification Page

Use the Ad hoc Notification page (LM_ACT_NOTIF) to send email messages about the class to instructors, learners, or other interested parties.

Navigation

select Enterprise Learning, then select Catalog, then select Maintain Classes, then select Class Details

Click the Send Notifications link on any page in the Maintain Classes component.

Image: Ad hoc Notification page

This example illustrates the fields and controls on the Ad hoc Notification page.

Instructors and Learners

Click to populate the To field with the email addresses of the instructors and learners who are associated with this class.

To, CC, and BCC

Enter the email addresses of the recipients to whom you want to send the ad hoc notification.

Send as HTML

Select to display the message in rich text HTML. This enables you to use standard HTML tags to format the text of your message.

Subject

Enter the subject text of the ad hoc notification email.

Message Text

Enter the message text of the ad hoc notification email.

Send Notification

Click to send the email message. A dialog box appears that enables you to confirm or cancel your email message.

Add Attachment

Click to attach a file to the ad hoc notification email. The Attachments group box displays the files that you add as attachments.