Class Workflow Notifications

This topic lists the delivered workflow notifications the system uses to send out automatic class notifications to learners, instructors, and administrators. With the exception of the Course update notification, which is sent realtime, use the Class Notifications page to generate the class workflow notifications.

The delivered workflow notifications include:

Class reminder.
Class reminder - instructor.
Minimum enrollment met alert.
Learning period expiration.
Course update.
Class scheduled for instructor.

Class Reminder

This topic describes the delivered Class Reminder workflow notification.

Trigger Description

The current date is either equal to the class reminder date or to the start date minus the reminder days, depending on how you set it up in the Start Reminder group box on the Class Details page.

Action Description

Reminds enrolled learners that the class is scheduled to start soon.

Template Name

LM_ACT_RMNDER

Processing Type

Batch

Class Reminder - Instructor

This topic describes the delivered Class Reminder - Instructor workflow notification.

Trigger Description

The current date is either equal to the class reminder date or to the start date minus the reminder days, depending on how you set it up in the Start Reminder group box on the Class Details page.

Action Description

Reminds class instructors that the class is scheduled to start soon.

Template Name

LM_ACT_INST_RMNDR

Processing Type

Batch

Minimum Enrollment Met Alert

This topic describes the delivered Minimum Enrollment Met Alert workflow notification.

Trigger Description

When the minimum enrollment for the class has not been met. Minimum enrollment is set in the Enrollment group box of the Class Details page.

Action Description

Alerts the class administrator and class owner that the minimum enrollment has not been met for a class. This notification helps the administrator decide whether to cancel the class due to low enrollment. This notification is not sent out if the minimum enrollment has been met.

Template Name

LM_ACT_MINEN

Processing Type

Batch

Learning Period Expiration

This topic describes the delivered Learning Period Expiration workflow notification.

Trigger Description

When the number of days before the learning period end date has been met as defined in the Send Warning field on the Class Details page, or when the class end date has been met, as defined on the Class Details page, which ever comes first.

Action Description

Alerts the learner that the learning period of a class in which the learner is enrolled is going to expire in a given number of days. This is useful in alerting learners who have not yet completed their learning, since they may not have access to the learning components after the learning period expires.

Template Name

LM_ACT_LRNPD

Processing Type

Batch

Course Update

This topic describes the delivered Course Update workflow notification.

Trigger Description

A course is modified.

Action Description

Alerts the course owner that the item definition has been updated.

Template Name

LM_CS_CI_UPDATE

Processing Type

Realtime Transaction

Class Scheduled for Instructor

This topic describes the delivered Class Scheduled for Instructor workflow notification.

Trigger Description

An instructor is assigned to teach a session of a class.

Action Description

Alerts an instructor that she has been assigned to teach a session of a class.

Template Name

LM_ACT_INST_SCHED

Processing Type

Batch