Setting Up Supplemental Learning Types

This topic provides an overview of supplemental learning types and discusses how to:

Define supplemental learning type details.
Define supplemental learning type security.

Pages Used to Set Up Supplemental Learning Types

Page Name	Definition Name	Navigation	Usage
Define Supplemental Learning - Details	LM_ADHC_SETUP_PG	select Enterprise Learning, then select Catalog, then select Define Supplemental Learning, then select Details	Create or modify supplemental learning types.
Define Supplemental Learning - Security	LM_ADHC_LE_PG	select Enterprise Learning, then select Catalog, then select Define Supplemental Learning, then select Security	Identify the learning environment and learner groups that can access this supplemental learning type.

Understanding Supplemental Learning Types

Use the Define Supplemental Learning component (LM_ADHC_SETUP) to define different types of ad hoc learning, including required and optional fields, approval requirements, equivalency mapping, and security. Learners, managers, and administrators can then use these supplemental learning types to add supplemental learning accomplishments for a learner.

Enterprise Learning Management delivers several supplemental learning types: conference, equivalent experience, external learning, on-the-job training, and seminar. You can modify these delivered types and define new ones as required.

Important! To enable learners to view supplemental learning on the self-service All Learning page, and managers to view supplemental learning through the Team Learning page, use the Learning Filters (LM_FILTER) component to specify which supplemental learning types to make visible to users.

Define Supplemental Learning - Details Page

Use the Define Supplemental Learning - Details page (LM_ADHC_SETUP_PG) to create or modify supplemental learning types.

Navigation

select Enterprise Learning, then select Catalog, then select Define Supplemental Learning, then select Details

Image: Define Supplemental Learning - Details page (1 of 2)

This example illustrates the fields and controls on the Define Supplemental Learning - Details page (1 of 2).

Image: Define Supplemental Learning - Details page (2 of 2)

This example illustrates the fields and controls on the Define Supplemental Learning - Details page (2 of 2).

Details

Type

The name of the ad hoc learning type. The system displays this value in the Type field from which users can select when reporting supplemental learning.

Effective Date and Status

Select the effective date and status for the supplemental learning type. The effective date controls when the system makes this supplemental learning type available to use for adding supplemental learning.

Display Fields

Use this group box to select the fields that you want to display on the Supplemental Learning submission form and indicate whether completion of each selected field is required. You cannot require a field without also displaying it. If you select the Required check box for a field, the system automatically selects the Display check box for that field.

In the Free Field One through Free Field Four fields, you can enter field labels for additional data that you want to track with this supplemental learning type. The data that users subsequently enter in free fields on the Supplemental Learning submission form is for information purposes only.

Equivalencies

You can set up a supplemental learning type to enable learners to map supplemental learning to courses, programs, and objectives. Selecting the following check boxes, causes an Add Class button, Add Objectives button, or Add Program button to appear on the Supplemental Learning submission page, as applicable. The user can click the button to search for the equivalent learning or objective. When learners complete a supplemental learning to which they've mapped a class, program, or objective, the system records the item as waived for the learner.

Map To Equivalent Classes

Select to enable the user to map this supplemental learning type to equivalent courses in the learning catalog. (From the learner's perspective, courses are referred to as classes because the learner does not distinguish between a course and a class.)

Map To Objectives

Select to enable the user to map this supplemental learning type to objectives.

Map To Equivalent Programs

Select to enable the user to map this supplemental learning type to equivalent curricula or certification programs.

Administrations and Approvals

Use this group box to specify administration and approval information.

Approval Type

If the supplemental learning requires approval prior to an internal learner receiving credit for it, select the approval process definition here.

You can select from the approval process definitions defined for your organization.

See Approval Process Definition Setup.

Special Approver

If the approval process definition selected in the Approval Type field calls for a special approver, select that person here. If the approval process definition does not require a special approver, the system ignores the name entered here.

Owner

As reference, enter the name of the person responsible for constructing or managing this supplemental learning type.

Note: Administrators and special approvers use the approvals page to approve requests. Managers use the self-service Team Members page to approve requests.

Instructions

Enter the instructions that will appear at the top of the page when a learner or manager adds a supplemental learning.

DIF Eligible

Select the Eligible for DIF check box to allow learners to apply supplemental learning of this type toward their Droit Individuel à la Formation (DIF).

Define Supplemental Learning - Security Page

Use the Define Supplemental Learning - Security page (LM_ADHC_LE_PG) to identify the learning environment and learner groups that can access this supplemental learning type.

Navigation

select Enterprise Learning, then select Catalog, then select Define Supplemental Learning, then select Security

Image: Define Supplemental Learning - Security page

This example illustrates the fields and controls on the Define Supplemental Learning - Security page.

Learning Environment

Use these fields to specify the learning environments for which this course is valid.

Learning Environment

The system displays the learning administrator's environment as the default. By adding other learning environments, you enable administrators of those environments to update this supplemental learning type.

Important! Be sure that your learning environment is listed here. If it's not, you will lose the ability to access this item after you leave this component.

Primary Learning Environment

This object must be associated with at least one learning environment. In this field, select the primary environment with which this object is associated. You cannot remove the primary learning environment from this page without first selecting another environment as the primary. You can change the primary learning environment on this page at any time.

Learner Group Description

Identify which learner groups can access this supplemental learning type. The administrator can select from the learner groups that have been defined for any of the learning environments associated with the supplemental learning type. To access this supplemental learning type, a learner must belong to a learner group that is listed here.