Specifying Payment Form Attributes

To specify payment forms attributes, use the Payments Forms component (PYMNT_FORM_PYMNT).

This section provides an overview of payment form attribute specifications and discusses how to:

Set form and advice attributes to link payment layouts to data.
Select payment sort fields.

Pages Used to Specify Payment Form Attributes

Page Name	Definition Name	Navigation	Usage
Form Information	PYMNT_FORM	select Banking, then select Banks and Branches, then select Payment Forms, then select Form Information	Set form and advice attributes and add payment forms. Link the layout of a payment form to the data that the Pay Cycle - Payment Creation subprocess generates.
Sort Fields	PYMNT_FORM_SORT	select Banking, then select Banks and Branches, then select Payment Forms, then select Sort Fields	Indicate the sort level that determines the order in which payments and advices print.

Understanding Payment Form Attribute Specifications

To link the layout of a payment form to the data that the Pay Cycle - Payment Creation subprocess (AP_APY2015) generates, you must specify attributes for each payment form ID that determine, for example, whether the payment prints on check stock or is an electronic file, and whether the advice starts directly after the check or on another page. These attributes do not control the actual printing of the payment form, but rather the formatting of the query that extracts information from the payment tables. During payment creation, the system assigns payment reference numbers, counts advice lines on each page, and applies other format controls. The associated BI Publisher layout (such as CHECK1.RPT) controls how the formatted payment information is laid out on the printed page.

You can also specify the payment fields, such as the Bank Code field and the Payment Method field, that determine the order in which the Pay Cycle - Payment Creation subprocess generates payment forms.

Form Information Page

Use the Form Information page (PYMNT_FORM) to set form and advice attributes and add payment forms.

Link the layout of a payment form to the data that the Pay Cycle - Payment Creation subprocess generates.

Navigation

select Banking, then select Banks and Branches, then select Payment Forms, then select Form Information

Image: Form Information page

This example illustrates the fields and controls on the Form Information page. You can find definitions for the fields and controls later on this page.

Form Attributes

After you enter a form ID and description, select a form type to define during file creation if the BI Publisher layout prints check numbers and advices or only an ASCII file.

Form Type

Select the form type. Options are:

ASCII file: Use for EFT or positive payment files.

Pre-numbered form: The check stock has preprinted check numbers. The system does not generate check numbers, but it tracks the payment references and can warn you of any discontinuity in reference numbers.

Remittance Advice only: Use for WIRE (wire transfer) reports and letters of credit.

System-numbered form: The system generates check numbers to print on the payment forms.

Note: You must customize the BI Publisher layout to match the form type that you specify if it differs from the form type that comes with PeopleSoft Payables.

Form Alignment Count

Select to align the printer head with the first row of the form so that checks and advices print correctly. You use this field with system-numbered forms only.

Advice Attributes

Advice Location

Select the location of the advice. Options are:

No advice: No advice lines print.

Same report as check: The advice prints below or above the check on the same form.

Separate advice report: The advice prints in a separate job from the check. You need to load two different forms: one for the checks and one for the advices. You can also select this option to create an advice report for EFT payments.

Overflow Location

Select to indicate where any information that does not fit on one page prints. Options are:

No advice report: No advice lines are printed.

Same report as check: If more advice lines are required than the number of lines on the check form, a second check form is used for advice lines, and the check is voided.

Separate advice report: A separate advice form is used for overflow. You need to load two forms: one for the checks and one for the advices. Separate reports are created. You can also select this option to create an advice form for overflow for EFT payments.

Advice Lines

Enter the total number of lines available for the advice. This differs depending on whether the advice is on the same report as the check or on a separate report.

Note: If the first invoice has payment messages that exceed the number that you enter, voucher information prints on both the regular check and the overflow advice. The system, however, sets the payment amount to 0 on the overflow advice.

Note: Advice lines only apply to checks and are not applicable to EFTs.

Advice Layout

Select to indicate where the check and advice are positioned on the printed page. This field is informational only. Options are:

Check over stub: Position the check over the advice.

Full page: Send the advice lines to a separate page from the check and a separate file.

Stub over check: Position the advice over the check.

Preview Image

As you select attributes for the form, the Preview Image group box displays a representation of the layout.

Description	Format Name and Layout
Draft EFT file	BEF1 generates an ASCII file that your bank uses to make the appropriate EFTs for supplier payments. This format is used with the draft payment method.
Draft EFT file with advice	BEF2 generates an ASCII file for the bank and a separate advice report that you can send to suppliers. This format is used with the draft payment method.
Stub over check with advice	CHECK1 prints the remittance advice block followed by the check. If more advice lines are included within the payment than can fit on the remittance advice, a separate file is created that prints advice overflow.
Check with separate advice	CHECK2 prints a check for payment to a supplier and prints the remittance advice on a separate advice form. The file is set up to print three checks on one form. The system generates two separate files, one for the checks and one for the advices.
Check over stub with overflow	CHECK3 prints the check followed by a remittance advice block. If more advice lines are included within the payment than can fit on the remittance advice, the next check is voided, and its remittance advice is used for overflow lines.
File copy	COPY1 prints the check followed by a remittance advice block. If more advice lines are included within the payment than can fit on the remittance advice, the next check is voided, and its remittance advice is used for overflow lines. This format creates a backup file only. No negotiable checks are created.
Stub over draft with advice	DRAFT1 prints the remittance advice block followed by the draft. If more advice lines are included within the payment than can fit on the remittance advice, a separate file is created that prints the advice overflow.
EFT file	EFT1 generates an ASCII file that your bank uses to make the appropriate transfers for supplier payments. This format is used with the EFT payment method.
EFT file with advice	EFT2 generates a file for the bank and a separate advice report that you can send to suppliers. This format is used with the EFT payment method.
Check file layout	FILE1 prints the check followed by a remittance advice block. If more advice lines are included within the payment than can fit on the remittance advice, the next check is voided, and its remittance advice is used for overflow lines. This format creates a backup file only. No negotiable checks are created.
Giro-EFT file	GE1 generates an ASCII file that your bank uses to make the appropriate electronic funds transfers for supplier payments. This format is used with the giro payment method.
Giro-EFT file with advice	GE2 generates a file for the bank and a separate advice report that you can send to suppliers. This format is used with the giro payment method.
Letter of credit advice	LC1 generates a remittance advice only, which you can send to suppliers. This format is used with the letter-of-credit payment method.
Positive payment form	POS1 file generates an ASCII file that contains payment information for checks that can be paid. You send the file to your bank. The bank compares the data on the file against the data on the checks that your suppliers submit. Only checks that match are paid.
Wire report	WIRE1 generates a remittance advice only for paying by wire.

Sort Fields Page

Use the Sort Fields page (PYMNT_FORM_SORT) to indicate the sort level that determines the order in which payments and advices print.

Navigation

select Banking, then select Banks and Branches, then select Payment Forms, then select Sort Fields

Activate each sort field that you want to use to sort the check output. For each sort field that you select, enter a unique sort sequence number.

Payment handling codes take priority over the sort sequence; the sort order is the handling code followed by the sort fields that you specify on this page.