Reviewing Payment Files

The Review Bank Payment Files pages enable you to review the status of the transmitted payment files. You can see whether the system successfully transmitted a file. And if a file was not successfully transferred, use the Payment File Events page to determine exactly where the system encountered a file transmittal error.

Important! Any user with access to these pages can view the file details. Restrict user access to these pages by using PeopleTools Security functionality.

Note: The Process Monitor message log will not provide the cause of an error that occurred as the result of a payment dispatch process involving BI Publisher template layouts. In such cases, you must inspect the content of the payment file for the cause of the error by accessing the Payment File Data page.

See Understanding the Layout Catalog.

See the product documentation for PeopleTools: Security Administration.

This section discusses how to:

Review payment files.
Change payment file status

Pages Used to Review Payment Files

Page Name	Definition Name	Navigation	Usage
Payment Files	PMT_FILE_DEFN	Click the Review Payment Files link on the Payment Dispatch page. select Financial Gateway, then select Review Payments, then select Payment Files	Review payment file transmittal information.
Payment File Details	PMT_FILE_DETAILS	Click the File ID link for a specific payment file.	View summary information about the payments that are included in the specified payment file.
Payment File Events	PMT_FILE_EVENT	Click the View Event Log icon on the Review Payment Files page.	View summary information of system events that occurred to the payment file during transmittal. Colored icons indicate the transmittal status of the file. A green circle indicates that the file was successfully transmitted; a red square indicates that the file was not successfully transmitted.
Payment File Data	PMT_FILEDATA_SP	Click View File on the Review Payment Files page.	. View detailed payment file data that were transmitted to the bank. This page cannot be edited.
Override Payment File Status	PMT_FILE_DEFN	select Financial Gateway, then select Administration, then select Override Payment File Status	Change the status of a payment file.

Payment Files Page

Use the Payment Files page (PMT_FILE_DEFN) to review payment file transmittal information.

Navigation

Click the Review Payment Files link on the Payment Dispatch page.
select Financial Gateway, then select Review Payments, then select Payment Files

Image: Payment Files page

This example illustrates the fields and controls on the Payment Files page. You can find definitions for the fields and controls later on this page.

Enter the search parameters and click Search.

File Status

Options are:

(None)
Complete: Indicates that the payment process is complete.
Canceled: Indicates that the settlement is canceled (or voided) by a user. You generally see this status displayed for files with a clerical error, such as an incorrectly entered amount. When you cancel files, the system resets the file's payments back to their original Loaded state on the Dispatch Payments page, where they can again be selected and dispatched.
Error: Indicates that the payment dispatch process failed. A red square also appears next to the file name. You can either cancel the payment file or recreate it.
In Process: Indicates that the system is still transforming the file.
Received: Indicates that the payment file was received by bank.
Sent: Indicates that the payment file was sent to bank.

Payment File Contents

Click this link (located in the Payment File ID column) to access the Payment File Data page, and review all payments that are included in this payment file.

Appears only if the payment has an error status. After making the corrections, click the Recreate File icon to recreate the selected payment file.

See Understanding Electronic Banking.

Click the Cancel File icon to cancel a selected payment file and reset its payments. This conditional field appears only if the payment has an error status.

Click the View Event Log icon to access the Payment File Events page (PMT_FILE_EVENT) and view summary event log information.

Click the View File icon to access the Payment File Data page (PMT_FILEDATA_SP), and view payment file data that are transmitted to the bank. The system encrypts stored payment file data.

Dispatch Payments

Click to access the Dispatch Payments page, and select payments for electronic transmittal to a financial institution.

See Payment Dispatch Page.

Process Monitor

Click to access the Process List page, and review processing results for the Payment Dispatch Application Engine process (PMT_DISPATCH).

Override Payment File Status Page

Use the Override Payment File Status page (PMT_FILE_DEFN) to change the status of a payment file.

Navigation

select Financial Gateway, then select Administration, then select Override Payment File Status

Image: Override Payment File Status page

This example illustrates the fields and controls on the Override Payment File Status page. You can find definitions for the fields and controls later on this page.

Note: Access to this page and the ability to change the payment file status is limited to users who are assigned to the administrator role.

The options for changing the status of a payment file are limited and depend on the current status of the payment file. This table lists the options that are available for each payment file status.

Current Status	Available Status
Canceled	No change allowed.
Complete	Error
Complete with Errors	Complete Error
Error	Complete Canceled
In Process	No change allowed.
Received by Bank	Complete Error
Sent to Bank	Complete Error