Defining General Ledger Business Units

To define General Ledger business units, use the General Ledger Definition component (BUS_UNIT_TBL_GL). Your business practices determine how to set up General Ledger business units and the journal processing options.

This section discusses how to:

Define a General Ledger business unit.
Define General Ledger business unit ID numbers.
Specify an ADB incremental calculation method.
Define and maintain a mandate sequence number.

Pages Used to Define General Ledger Business Units

Page Name	Definition Name	Navigation	Usage
General Ledger Definition - Definition	BUS_UNIT_TBL_GL1	select Set Up Financials/Supply Chain, then select Business Unit Related, then select General Ledger, then select General Ledger Definition, then select Definition	Define a General Ledger business unit.
GL Business Unit ID Numbers	BU_ID_NBRS_GL_SEC	Click the Business Unit ID Numbers link on the General Ledger Definition - Definition page.	Enter the ID for the reporting entity for a business unit.
Incremental Calculation Method	BU_ADB_INCR_SEC	Click the ADB Incremental Calc Method (ADB incremental calculation method) link on the General Ledger Definition - Definition page.	Identify the ADB definition and period type combinations that the system runs regularly, and use the incremental method to calculate average balances.
Maintain Mandate Sequence Number	PMT_SEQ_NUM_SEC	Click the Mandate Sequence Number link on the General Ledger Definition - Definition page.	Identify the sequence type (mandate ID and reference number), beginning sequence number, maximum length and last auto-assigned number to apply to a mandate form.

General Ledger Definition - Definition Page

Use the General Ledger Definition - Definition page (BUS_UNIT_TBL_GL1) to define a General Ledger business unit.

Navigation

select Set Up Financials/Supply Chain, then select Business Unit Related, then select General Ledger, then select General Ledger Definition, then select Definition

Image: General Ledger Definition - Definition page

This example illustrates the fields and controls on the General Ledger Definition - Definition page. You can find definitions for the fields and controls later on this page.

Base Currency

Enter a code for the only primary currency for the General Ledger business unit. The base currency is sometimes referred to as the book currency. It is usually the local currency for the organization, although it can be different.

As of Date

Enter a date that is the benchmark for the system's current reporting period and calculations of year-to-date amounts. The as-of date is a report option on PS/nVision report requests. When you change the as-of date for a business unit, all reports using this option run relative to the as-of date that you specify here, so it is not necessary to change the report specifications.

Default SetID

Enter a setID to determine the preliminary tableset sharing setup for the business unit. This field does not appear after the business unit is created.

Create BU (create business unit)

Click to create a new business unit. After you create the business unit, this button is not visible.

Holiday List

Select to identify holiday calendars for different countries or business units. Several General Ledger processes—including the Journal Post process, the Journal Entry process, and many others—use this calendar to determine working days and limit journal dates to working days only.

Location Code

Select a location code for the business unit. Financial Gateway uses this field to derive the address information for the business unit.

PeopleSoft Financial Gateway Implementation

Customer Supplier Affiliate

Select to obtain the interunit ChartField value from the customer or supplier tables when you create a transaction for the business unit.

Enable Document Sequencing

Select to use document sequencing for business units that operate in a country requiring it. You can track journal entries by document sequence number, if desired.

Consol - For Eliminations Only (consolidate - for eliminations only)

To automate the elimination of intercompany transactions, select to set up this special type of General Ledger business unit as an eliminations entity for consolidations processing.

GL Business Unit ID Numbers Page

Use the Business Unit ID Numbers page (BU_ID_NBRS_GL_SEC) to enter the ID for the reporting entity for a business unit.

Navigation

Click the Business Unit ID Numbers link on the General Ledger Definition - Definition page.

Image: GL Business Unit ID Numbers

This example illustrates the fields and controls on the GL Business Unit ID Numbers. You can find definitions for the fields and controls later on this page.

Standard ID Qualifier

Select the qualifier for the type of reporting entity. Use BEI Identifier to populate the ISO and SEPA formats.

ID Num (ID number)

Enter the ID number for the reporting entity for the business unit.

Other Identification

Provide Other ID information for the business unit entity that will be used in ISO and SEPA formats. Other ID information consists of Issuer, Identification, and either an ISO Code List or a Proprietary Scheme Name under which the identification was issued. You must designate one issuer as the default that will be populated on the ISO and SEPA format.

Incremental Calculation Method Page

Use the Incremental Calculation Method page (BU_ADB_INCR_SEC) to identify the ADB definition and period type combinations that the system runs regularly, and use the incremental method to calculate average balances.

Navigation

Click the ADB Incremental Calc Method (ADB incremental calculation method) link on the General Ledger Definition - Definition page.

Average Daily Balances

Select an ADB definition from a list of definitions on the Average Daily Balance Definition - Definition page.

Select only ADB definitions that you run regularly (for example, month-to-date averages).

Period Type

Select a period type to associate with the definition. Values are:

Date to Date: Calculates ADBs from a beginning date to the run request date.

Month to Date: Calculates ADBs from the first day of the month (which is the beginning date of the accounting period in which the run request date falls) to the run request date. To use this option, the detail ledger for the business unit must be tied to a detail calendar that uses monthly periods.

Quarter to Date: Calculates ADBs from the first day of the quarter (the beginning date of the first accounting period in the quarter in which the run request date falls) to the run request date. To use this option, the detail ledger for the business unit must be tied to a detail calendar that uses monthly periods 1 through 12.

Regular Date: Calculates average balances for the date range specified on the Average Daily Balance Process - Request page.

Regular Period: Calculates ADBs for a specified period range in a specified fiscal year. The calculations use the beginning date of a From period to the ending date of a To period.

Year to Date: Calculates ADBs from the first day of the year (which is the beginning date of accounting period 1) to the run request date.

Maintain Mandate Sequence Number Page

Use the Maintain Mandate Sequence Number page (PMT_SEQ_NUM_SEC) to identify the sequence type (mandate ID and reference number), beginning sequence number, maximum length and last auto-assigned number to apply to a mandate form.

Navigation

Click the Mandate Sequence Number link on the General Ledger Definition - Definition page.

A mandate is an authorization and expression of consent given by the debtor to the creditor, which enables the creditor to initiate collections by debiting the specified debtor's bank account and enables the debtor's bank to comply with these instructions in accordance with the SEPA (Single European Payment Area ) Rulebook.

The mandate sequence number is an auto-assigned number on the Mandate Entry page. It is maintained by GL Business Unit. Mandate Reference Number is used to uniquely identify a mandate provided by a customer. You can print mandate forms where the reference number is auto-assigned.

Sequence Type

Select the following sequence types for which to track the auto-assigned sequence numbers:

Mandate ID - Select this option to automatically generate a new number that will appear on a customer or counterparty mandate form created using this business unit in Financial Gateway that gives a creditor permission to process of a SEPA direct debit transaction. Setting up the sequence numbering for this number results in the sequencing of the mandate ID every time the mandate form is modified in Financial Gateway.
Mandate Reference # - Select this option to set up automatic sequencing of a number that is entered by the creditor on the customer or counterparty mandate form that was created using this business unit. This number is used to uniquely identify the mandate across parties for banking purposes. Setting up the sequencing on this page results in the automatic sequencing of this unique number every time the mandate form is printed.

See SEPA Direct Debit.

Beg Seq (beginning sequence)

Enter the beginning number from which to increment the sequential counter for the sequence number.

Max Length (maximum length)

Enter the maximum length of the sequence number.

Last Auto-Assigned Number

Enter the number of the last sequence number that the system assigned.