Defining Bill Sources

To define bill sources, use the Bill Source (BI_SRC) component.

In PeopleSoft Billing, you can enter and identify billing information from a variety of sources, both external systems and online. You use the Bill Source component to define the description and defaults connected to the sources.

If billing information is generated from the mail order desk, the retail sales floor, and the service department—and each of these sources has a tracking system of its own that stores and generates a different set of data—you can define each of these systems as a bill source.

This section discusses how to:

Add new bill sources.
Establish default debit and credit entry types and reasons.
Define bill source VAT controls.

Pages Used to Define Bill Sources

Page Name	Definition Name	Navigation	Usage
Bill Source	BI_SRC	select Set Up Financials/Supply Chain, then select Product Related, then select Billing, then select Setup, then select Bill Source	Add a new bill source or review existing sources.
Bill Source 2	BI_SRC2	select Set Up Financials/Supply Chain, then select Product Related, then select Billing, then select Setup, then select Bill Source, then select Bill Source 2	Establish default debit and credit entry types and reasons. Also, set the Attach Invoice Image Option.
Bill Source 3	BI_SRC3	select Set Up Financials/Supply Chain, then select Product Related, then select Billing, then select Setup, then select Bill Source, then select Bill Source 3	Define bill source VAT controls.

Bill Source Page

Use the Bill Source page (BI_SRC) to add a new bill source or review existing sources.

Navigation

select Set Up Financials/Supply Chain, then select Product Related, then select Billing, then select Setup, then select Bill Source

Bill Source Level Defaults

Define any defaults that are controlled at the bill source level. Any defaults that you establish here override defaults at the system level, business unit level, and bill type level, but not those defined at the customer level.

Bill Source 2 Page

Use the Bill Source 2 page (BI_SRC2) to establish default debit and credit entry types and reasons.

Also, set the Attach Invoice Image Option.

Navigation

select Set Up Financials/Supply Chain, then select Product Related, then select Billing, then select Setup, then select Bill Source, then select Bill Source 2

The values that you enter on the Bill Source page for effective date, status, short description, and long description appear on this page.

Entry Type/Reason

Define the debit (DR) entry type and reason, and the credit (CR) entry type and reason for debit and credit activity. The system uses these codes to categorize pending items when passing PeopleSoft Billing information to the PeopleSoft Receivables system. You can define one without the other. Only values predefined in PeopleSoft Receivables are listed as available options. To add new entry types and entry reasons, access the Entry Type page.

The default debit and credit entry types and reasons that you define at the bill source level override defaults at the bill type and business unit levels.

Bill Src Level System Controls (bill source level system controls)

Two PeopleSoft Billing installation options enable you to enter data in this group box if you want to define them by bill source:

Define at the bill source level the Auto-Numbering Params (auto numbering parameters) option on the Installation Options - Billing - General Options page to enable the Invoice Number ID field.
Define at the bill source level the bill entry page series on the Installation Options - Billing - General Options page to enable the Page Series ID field.

Select the Attach Invoice Image Option to retain an image of the invoice that is generated when the invoice is printed. If the invoice format is a BI publisher and the invoice has been finalized, the print program can be run and the PDF output of the invoice will be attached to the invoice header.

Bill Source 3 Page

Use the Bill Source 3 page (BI_SRC3) to define bill source VAT controls.

Navigation

select Set Up Financials/Supply Chain, then select Product Related, then select Billing, then select Setup, then select Bill Source, then select Bill Source 3

Countries that use VAT must separately report the sale and purchase of goods from the sale and purchase of services. Applicable VAT defaults such as VAT declaration point, VAT code, and VAT transaction type can be defined for a bill source identifier for countries and states that are registered with VAT authorities. Setting up VAT defaults for a bill source identifier is optional.

Physical Nature

Select whether a bill source identifier is for a good or a service. Associating a bill source with a physical nature of good or service is optional.

Where Service Performed

Select the location where the service is physically performed. Options are: Buyer's Location, Ship-From Location, Ship-To Location, and Supplier's Location. This field is optional for a bill source.

VAT Default Setup

Click to access the VAT Defaults Setup page.

The VAT Defaults Setup page is a common page used to set up VAT defaulting for all PeopleSoft applications processing VAT transactions. On this page you can define bill source VAT defaults per VAT registration country and state, as applicable.

VAT Service Treatment Setup

Click to access the Services VAT Treatment Drivers Setup page.

Services VAT Treatment Drivers Setup is a common page used to set up VAT services treatment for all PeopleSoft applications processing VAT transactions. If you are required to implement special handling for services, you can specify bill source VAT service treatment defaults on this page for the location country and state of the supplier (seller), as applicable.

Express Bill Entry Template

Select a template from the list of options available. The template allows you to select the configurable bill entry fields that you want to display on the Express Billing - Line List page.

Access the Bill Entry Express Template page to edit the template. Only the express billing fields that can be hidden appear on this page. To display a field in the Express Billing - Line List page, select the corresponding check boxes.

Note: The VAT Defaults Setup and Services VAT Treatment Drivers Setup pages are described in detail in the PeopleSoft Global Options and Reports.