7 Working with Reports

This section covers the following topics:

• About Reports

• Generating a Report

7.1 About Reports

Only context managers and inspectors can generate reports:

• Context managers can generate reports based on all records for the contexts that they are a manager for.

• Inspectors can generate reports based only on records for contexts that have been made visible to them.

Domain administrators and domain managers cannot generate reports.

The following are recorded by the Oracle IRM Desktop client application:

• The use of key features (open, seal, reseal, print, print to file, save unsealed).

• Failures to open documents because a user does not have sufficient rights.

The records are uploaded to Oracle IRM Server when Oracle IRM Desktop next communicates with it.

7.2 Generating a Report

Note:

Only context managers and inspectors can perform this procedure.

Use the following procedure to generate a report:

1. Click the Reports tab to reveal the Reports page.

2. Use the left panel of the Reports page to specify the search criteria for the report, noting the following:

   • To include records for one or more known users, enter the names of the users directly in the Users box, separating each name with a semicolon. If you enter a name for a user who has changed name, you will see only records relating to the name that you entered.

   • To search for users, click the Search button to open the Search Users dialog, click the Search User icon next to the Search box, check the boxes next to the users that you want to include, select the Move icon, then select OK.

   • To include records for one document, enter that document's name in the Document Name box.

   • To limit records to a few documents, click the Add Documents button to open a dialog through which you can find a document and add it to the Document Name list. Repeat this procedure for each document.

   • If you want to constrain the records used to a specified time period, enter the start date and end date of the period. You can type the dates in, or you can open a calendar from which you can select a date.

3. To generate the report, click Generate Report.

The results are shown on the right panel. See Table 7-1, "Report Results".

Table 7-1 Report Results

Report column	Description
Feature	The Oracle IRM feature that was used or that an attempt was made to use. The following features are audited: open, seal, reseal, print, print to file, save unsealed. "Features" correspond to Oracle IRM Desktop "rights". See Section A.1, "Features and Constraints Mapped to Oracle IRM Desktop Rights".
User	The account name of the user who used or attempted to use the feature.
Status	Whether the attempt to use the feature was successful (SUCCESS) or whether it failed (FAILURE).
Context	The context in which the feature was used.
Item Code	The identifier of the document for which the feature was used.
Time	The date and time at which the feature was used.
URI	The document for which the feature was used, in its location.
Device Name	The name of the device hosting the document for which the feature was used.