University of Florida Health has selectively adopted several PeopleSoft-delivered features

In addition to making our customers’ lives easier, PeopleSoft initiatives have made our IT staff’s and business analysts’ lives so much easier, freeing them up to design new innovations using the tools PeopleSoft so adeptly provides. Also, with an aging workforce amongst the mergers and acquisitions in 2022, we could not have done it without selective adoption and the health and safety tracking and reporting.

Selective adoption
Since its inception, leveraging selective adoption when work is too busy to handle it all has been a godsend to University of Florida Health users. University of Florida Health stays as current as possible on PUM images, but there is so much to choose from. Amidst recent mergers and acquisitions, along with resource constraints, selective adoption has made staying current easily doable. For example, in 2022, necessary tax updates and open enrollment patches were a must to remain compliant with the IRS, as well as to make sure benefits open enrollment ran seamlessly for a constantly expanding employee base. Additionally, delivered travel and expense updates were required and selected to enhance the employee experience. Another example is quick calc functionality for payroll. This was specifically requested by our payroll manager and has provided much welcome assistance to payroll personnel. The final example, special characters in resume and cover letter attachments, was a fix we really appreciated.

Covid-19 response
Nothing was more on the forefront for hospitals than their Covid-19 response. These past couple of years have by far surpassed all others in terms of the need to manage and respond quickly to health and wellness statistics within our multiple organizations. Since January 2022, University of Florida Health has worked to improve its usage of the PeopleSoft Employee Health and Safety module to track Covid-19, flu, and other relevant employee health data in PeopleSoft. Having this data so accessible and manageable enabled University of Florida Health to deploy the data in a reliable analytical format. This data provided not only management, but also Federal (CDC) and state (FLShots) authorities, sufficient compliance information (for example, flu and Covid vaccination status). In addition, this data was integrated with University of Florida Health’s EPIC EMR, allowing seamless and full disclosure of all compliance. Also, in 2023, we established return to work functionality within PeopleSoft and created disaster preparedness functionality for outbreaks such as Covid and unforeseen circumstances such as hurricane scenarios. Before we used to track all of this manually or via Excel spreadsheets. Now, it’s fully automated leveraging PeopleSoft functionality.