Deakin University commenced a two-year journey to enhance and optimize their PeopleSoft user experience with selective adoption at the core of this program

Summary

Deakin University used selective adoption to deploy fluid direct deposit, fluid leave cancellation, the data privacy framework, and more. They incorporated live data, such as cut-off dates and leave balances, on fluid tiles.

Customer comments

In 2018, Deakin University commenced a two-year journey to enhance and optimise the DeakinPeople (PeopleSoft) user experience by introducing an innovative ‘DeakinPeople Program of Work’.

Deakin decided to leverage PeopleSoft's modern functional and technical capabilities, with selective adoption at the core of this program.

The aim was to deliver efficiencies for all users, streamlining HR processes across three key areas:

Manager functionality
Administrator functionality
Payroll functionality

Customisations include:

Live data on fluid tiles (including cut off dates and leave balances)
Enhancement to manager-related actions functionality (providing easy access to key information for staff)
Notification and alert framework with the option to subscribe, select a notification type, and create HTML emails with Deakin branding
Job data enhancements and field validation with audit
Custom page to record Staff Service Awards
Built application engines to automate data integrity checks
Improved management of sick leave with data readily available for managers at the time of approval (includes sick leave with and without certificate entitlements)
Fluid tiles for compliance training and reporting via IBM Cognos

Selective adoption includes:

Fluid banking
PeopleSoft developer home
Cobol trace tool for pay run errors
Continuing to convert Classic pages to Classic Plus
Data privacy enhancements -- sensitive data masking
Fluid leave cancellation

This specialised program of work is unique in its scale - a significant number of enhancements have already been implemented in the past six months, and will continue to be implemented over the next two years, demonstrating Deakin’s commitment to innovation within the PeopleSoft system. The program is particularly outstanding as these rapid developments are being undertaken in-house.

Maximising PeopleSoft’s modern capabilities, benefits of this program of work include:

Improved user experience for managers and administrators
In-house development that is cost effective and enables express implementation
A commitment to continuously adopt new PeopleSoft functionality
Positive user feedback with zero ‘go-live’ defects reported
Automation of manual HR processes, enabling significant time savings